SOURCES SOUGHT
S -- Armored Car Services for Commissary Stores
- Notice Date
- 7/2/2018
- Notice Type
- Sources Sought
- NAICS
- 561613
— Armored Car Services
- Contracting Office
- Other Defense Agencies, Defense Commissary Agency, Contracting Business Unit Support Services/Supply and Revenue Branch (HDEC05), 1300 E Avenue, Building P-11200, Fort Lee, Virginia, 23801-1800, United States
- ZIP Code
- 23801-1800
- Solicitation Number
- HDEC05-18-SS-0001
- Point of Contact
- Jason Reedy, Phone: 804-734-8000 x49815
- E-Mail Address
-
jason.reedy@deca.mil
(jason.reedy@deca.mil)
- Small Business Set-Aside
- N/A
- Description
- The Defense Commissary Agency is seeking interested vendors to provide Armored Car Services for various Locations within CONUS and OCONUS. Interested vendors must agree to the following statement of work (this is a draft form and may change prior to solicitation publication): DEFENSE COMMISSARY AGENCY (DeCA) ARMORED CAR SERVICES STATEMENT OF WORK 1. SCOPE OF WORK: The contractor shall provide all personnel, supervision, transportation (armored car vehicles), and labor (armed professional guards) and other items and services necessary to perform the driving, pick-up and delivery of cash and other monetary documents (i.e. checks, change orders etc.) from the location(s) specified. The contractor shall perform to the standards and specifications in this contract. 2. SCHEDULE OF SERVICES: (Information TBD) The commissaries are open on the following holidays and the contractor shall provide service, if required. Martin Luther King, Jr's Birthday Labor Day George Washington's Birthday Columbus Day Memorial Day Veterans Day Independence Day *NOTE: DeCA does not retain information reflected in the checks transported by Armored Car. The estimate provided is the cap on the amount the contractor is responsible for. 3. CHANGE ORDERS: Commissary personnel will call the bank to confirm that sufficient funds are available in the change fund account prior to placement of Change Order. The armored car contractor shall pick-up the Change Order when the deposits are taken to the bank. The armored car contractor will deliver the Change Order back to the commissary on the next scheduled pick-up day as specified in the Schedule of Services listed in item #2 above. If the bank is not open on that day, then delivery is required the next day the bank is open. NOTE to Commissary Personnel: always ensure you have adequate change to last you until the next delivery day. 4. DEPOSITS: The contractor is required to pick-up/deliver the deposit to the financial institution designated in the schedule of services listed in item #2. The funds will be deposited no later than the next business day of the bank, credit union, finance office, or armored car service, as applicable. Change order delivery is in accordance with item #3 above. 5. TIME SCHEDULE: The Store Director or his designated representative may request that the contractor provide service during other than normal duty hours (to include weekends and holidays) based on an assessment of the situation and its impact on the commissary operation. If the contractor arrives at the commissary earlier than designated in the schedule of services for pick-up and the commissary personnel are not ready, the contractor's representative shall wait until the scheduled hours of pick-up. The contractor shall be paid the appropriate "cost per run" amount, as set forth in the line items indicating "Additional Fee for Pick-ups" of this contract, if the contractor is required to provide service other than stated in the Pick-up schedule identified in paragraph 2 above or if the contractor must return to the commissary due to the fault of commissary personnel not being ready for the scheduled pick-up. 6. RECEIPTS: The armored car guard(s) shall report to the Store Director or designated representative(s) who shall sign, date, and obtain a copy of the Contractor's properly completed standard pick-up receipt. The contractor agrees to give a receipt for every deposit received and made for the designated commissary at the time of pick-up. Such receipt, when signed by the contractor shall constitute evidence that the distinctively and securely sealed container(s) has been received, and that the contractor accepts, as stated, carriage of the distinctively and securely sealed container(s). Any and all liabilities which arise or may arise under this agreement begins with the proper delivery of the distinctively and securely sealed container(s) to the contract carrier and terminate with the delivery of the distinctively and securely sealed container(s) by the contractor to the designated consignee (financial institution) named in this agreement and the receipt given to the contract carrier by the consignee. 7. PERSONNEL: The contractor shall provide personnel who possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor has the sole responsibility of training, providing uniforms, equipping, supervising and discharging of all employees. This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves, or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. 8. BASE ACCESS - SECURITY: (Reference clause 52.204-4500) The Contractor shall be responsible for obtaining installation access as required for all Contractor employees authorized to work at the site, and shall ensure that sufficient personnel have proper access to ensure compliance of contract delivery and service schedule. It is not the responsibility of the commissary employees to escort the contract personnel performing the services onto the base. The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired. An armored car vehicle shall be used for transporting monetary documents. The contractor shall transport necessary documentation indicating amounts transported and any return deposit documents. 9. REPORTING REQUIREMENTS Enterprise-wide Contractor Manpower Reporting: The contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported anytime during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/. 10. TRAINING: The contractor shall ensure that all employees are qualified to use the type of weapon issued by the firm in accordance with state and local regulations. The contractor is also responsible for weapon re-qualification. A copy of the individual qualification/re-qualification shall be made available to the Store Director or designated representative upon request. All cost associated with this training shall be borne by the contractor. 11. INSURANCE REQUIREMENTS: Contractor shall maintain the minimum state required insurance of properties on board of any one conveyance covered under this contract and shall furnish a certificate thereof to the Contracting Officer. Contractor shall ensure that the contract number is annotated on the insurance forms. 12. INVOICES: Invoices will be processed and paid through the use of the individual store's Government Purchase Card (GPC). 13. Contractor shall provide a specific Point of Contact (POC) (name, email, and phone number) and an Alternate POC (name, email, and phone number) for use by DeCA.--end-- The following is a list of Commissary Store locations (subject to change): Aberdeen PG MD Albany MCLB GA Anchorage Area AK Andersen AFB Guam Annapolis NS MD ARDEC Picatinny Arn NJ Bangor ANGB ME Bangor NB WA Barstow MCLB CA Bolling AFB DC Bridgeport CA Buckley AFB CO Camp Pendleton MCB CA Carlisle Barracks PA Charleston AFB SC Charleston NWS SC Cherry Point NC Columbus AFB MS Corpus Christi NAS TX Dahlgren NSWC VA Davis-Monthan AFB AZ Dugway PG UT Dyess AFB TX Eglin AFB FL Eielson AFB AK El Centro NAF CA Ellsworth AFB SD F. E. Warren WY Fairchild AFB WA Fallon NAS NV Forest Glen MD Fort Bliss TX Fort Campbell KY Fort Detrick MD Fort Drum NY Fort Gordon GA Fort Hamilton NY Fort Hood I TX Fort Hood II TX Fort Huachuca AZ Fort Jackson SC Fort Lee VA Fort Meade MD Fort Sam Houston TX Fort Wainwright AK Fort Worth, TX Goodfellow AFB TX Grand Forks AFB ND Great Lakes NS IL Gulfport NCBC MS Gunter AFB AL Harrison Village IN Hickam AFB HI Hill AFB UT Hunter AAF GA Imperial Beach CA Jacksonville NAS FL Jacksonville NAS FL Kaneohe Bay MCB HI Keesler AFB MS Key West NAS FL Kingsville NAS TX Kirtland AFB NM Laughlin AFB TX Little Creek NAB VA Little Rock AFB AR Los Angeles AFB CA Malmstrom AFB MT March ARB CA Maxwell AFB AL Mayport NS FL McChord AFB WA McClellan AFB CA McConnell AFB KS Memphis NAS TN Memphis NAS TN Meridian NAS MS Minot AFB ND Miramar MCAS CA Mitchel Field NY Moffett Field CA Moody AFB GA Mountain Home AFB ID New London NSB CT New Orleans Newport NS RI Norfolk NS VA Oceana NAS VA Offutt AFB NE Orote NS Guam Parris Island MCRD SC Patrick AFB FL Pearl Harbor NB HI Pensacola NAS FL Peterson AFB CO Pittsburgh PA Portsmouth NNSY VA Portsmouth NSY NH Richards Gebaur MO Robins AFB GA San Diego NS CA Saratoga Springs NY Schofield Barracks HI Scott AFB IL Seymour Johnson AFB NC Smokey Point NS WA Travis AFB CA Twentynine Palms CA Tyndall AFB FL USAF Academy CO Vance AFB OK Vandenberg AFB CA Whidbey Island NAS WA Yuma MCAS AZ If your company is interested in submitting a proposal in order to provide Armored Car Services to any of the locations above, please email Jason Reedy at jason.reedy@deca.mil.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DeCA/DeCA05AMDRAMDS/HDEC05-18-SS-0001/listing.html)
- Place of Performance
- Address: Various, United States
- Record
- SN04977358-W 20180704/180702231141-8bfe8f94837d4b3b5d70f4db6488a832 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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