Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 04, 2018 FBO #6067
DOCUMENT

H -- Alaska VAMC ADPAC LIM 07/02/2018 - 07/06/2018 - Attachment

Notice Date

7/2/2018
 

Notice Type

Attachment
 

NAICS

518210 — Data Processing, Hosting, and Related Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;8524 N Wall St;Spokane WA 99208
 

ZIP Code

99208
 

Solicitation Number

36C26018Q9554
 

Response Due

7/6/2018
 

Archive Date

7/21/2018
 

Point of Contact

Joshua G Anderson
 

E-Mail Address

1-3969<br
 

Small Business Set-Aside

N/A
 

Description

Statement of Work for Automated Data Processing Applications Coordinator (ADPAC) and Laboratory Information Manager (LIM) Tasks DESCRIPTION/SPECIFICATIONS/TECHNICAL EVALUATION PLAN SCOPE OF PROCUREMENT: Desired work included in this contract is to interface laboratory tests in the Alaska VA Healthcare System (AVAHS) referral test database to the referral testing laboratory such that individual tests or test panels ordered and accessioned at the AVAHS will transmit to the referral lab and the completed/verified will transmit from the referral lab back to the AVAHS patient electronic medical record (EMR). The contractor will communicate with the referral laboratory resource team to accomplish the conversion. Throughout this contract this work will be referred to as the referral project. The referral project must be completed no later than December 31, 2018 or TBD at a later date. There is a financial incentive for the government to have the referral project completed by June 30, 2018. The contractor may earn an incentive bonus for completing the referral project before the TBD. The bonus incentive will decrease each month that the referral project is incomplete until December 2018. Desired work in this contract is to interface tests in the AVAHS on-site test database to newly installed analyzers such that individual tests or test panels ordered and accessioned at the AVAHS will transmit to the lab analyzer and the result(s) will transmit from the lab analyzer back to Veterans Health Information Systems Technology Architecture (VistA) where it will be reviewed and released to the AVAHS patient EMR. Desired work included in this contract is to build new test files for referral and on-site tests in the VistA database when required, i.e., when test methods are not translatable to the referral lab or to a new analyzer or when an entirely new test is developed and needs to be added to the database. New test builds require entering code into approximately 100 fields in VistA FileMan files. Travel to the AVAHS Laboratory intermittently as required to arrange interface connections, build tests into the workflow, and to work with local referral Laboratory technical specialists on the transmission of Laboratory data. The contractor must use the Logical Observation Identifiers Names and Codes (LOINC) and the Laboratory Electronic Data Interchange (LEDI) which are established languages and code systems for test transmission through the VA HL7 interface system and through the 3rd party interface system purchased from Data Innovations (DI), Inc. The contractor is responsible for maintaining required VA Talent Management System (TMS) training and VetPro credentialing required to maintain a current Personal Identity Verification (PIV) card. The contractor is eligible to telework. If this option is invoked the contractor will provide all necessary equipment, software, connectivity, and communication devices required to perform the work from a remote location. The contractor must be a certified Medical Technologist (MT) as described by the VA Handbook 5005/72, Part II, Appendix G24, May 12, 2014, Medical Technologist Qualification Standard, GS Series 0644. The contractor must have experience configuring test files in VistA FileMan. The contractor may hold another full time equivalent (FTEE) position with the VA and moonlight under this contract as long as the following requirements are met: The employee/contractor s supervisor along with their legal ethics point of contact (POC) need to approve the dual duty The individual cannot use equipment or space or time related to their VA employment in the performance of their contractor duties There must be complete separation of employment tasks and contracted tasks such that the AVAHS files are not part of their employee duties. It is the responsibility of the contractor to identify how they will comply with the above, 1.1.10.1 thru 1.1.10.3. The contractor will communicate ongoing work and send documentation through Outlook e-mail. Contractor will submit invoices on a weekly basis. DEFINITIONS: VA FileMan: applications data storage structure and database management system for VA VistA Referral Lab: Laboratory providing diagnostic patient specimen testing that is not performed by the AVAHS Lab Interface: the route along which information flows through electronic pathways from one device database to another TEST LIST: Refer to Attachment A: Referral Project Test List for a current list of referral tests arranged in descending order from the most frequently ordered tests to the least. There are 385 tests on the list however some are panels which require multiple LOINC connections. Special referral test requirements: Work on the test list will proceed from the high-volume tests to the low volume tests Electronic orders will be placed on dummy patients in VistA real patient orders/specimens will not be used to set up the interface Work will proceed in association and communication with the referral laboratory implementation team professionals On-site test interface requirement includes: Hematology analyzer installed in March 2018 build a new Hematology analyzer interface connection. There are 30 tests that require orders portability and results return. Chemistry analyzer a contract is expected to be awarded with installation of a new analyzer requiring an interface system within the year. There are 100 tests currently interfaced through the Chemistry system. The new system will require orders portability and result return. New test builds based on historical experience occur at least 50 times per year. An example of this is the HIV directive of March 2018 which required all VA laboratories to update test method to generation IV in order to be compliant with the CD recommended guidelines. The AVAHS must maintain order operability and result return for test method changes, but is unable to perform the tasks without an ADPAC/LIM. GENERAL REQUIREMENTS: Work must be performed according to the scope of procurement and is on-going. The contractor takes direction from the Chief of the Laboratory and Radiology Services and the Laboratory Ancillary Testing Coordinator and Quality Manager (ATC/QM). The contractor may perform work on any day and during any hours desired. TERM OF THE AGREEMENT: The contract period of performance is 1 base year and 4 option years. Due to the vital nature of the work, option years may be exercised until the AVAHS has recruited an on-station ADPAC/LIM FTEE. OPERATIONAL AND TECHNICAL FEATURES: Precise language and specific processes in the management of data files, connectivity to sites, and interfacing electronic data flow must be applied in this work. DELIVERABLES: Table of expected contractor delivery. # DELIVERABLE SECTION DELIVERY DUE DATE DELIVER TO METHOD 1 Referral tests interfaced to new referral lab 1.1.1. TBD VistA Files Data applications coordination and file management 2 On-site tests interfaced to new laboratory analyzers 1.1.3. New analyzer GO-live dates VistA Files Data applications coordination and file management 3 Build new tests 1.1.4. New test implementation dates VistA Files Data applications coordination and file management 4 Proof of TMS, MT credentialing, and PIV access 1.1.6. and 1.1.8. Prior to start of contract COR Statement/confirmation of access to AVAHS Laboratory database 5 Moonlighting requirements 1.1.10.1 Prior to start of contract COR Approval (if necessary) of dual employment PERFORMANCE REQUIREMENTS SUMMARY: Table of expected performance. TA S K # SECTION REQUIRED SERVICE Performance Requirements SUBSTANDARD Performance Standards ACCEPTABLE QUALITY LEVEL (AQL) METHOD OF SURVEILLANCE (Quality Assurance) PERCENTAGE REDUCTION IF EXCEED AQL 1 1.1.1. Referral project complete Incomplete on TBD 15% Tests converted each month Conversion records Insufficient progress will reduce the per unit reimbursement rate by 50% 2 1.1.11. Records of completed (LOINC identified) tests No records or incomplete records submitted 100% of LOINC interface connections are recorded Record review LOINC interface connections not recorded will not be reimbursed 3 1.1.6. Maintains PIV access Loss of PIV access 100% PIV maintenance File management activity Work delays will reduce incentive pay
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SpVAMC/VAMCCO80220/36C26018Q9554/listing.html)
 

Document(s)

Attachment
 

File Name: 36C26018Q9554 36C26018Q9554_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4453506&FileName=36C26018Q9554-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4453506&FileName=36C26018Q9554-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04976989-W 20180704/180702231009-634d8e75d30702f80a1b8d764f9cbb56 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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