Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 02, 2018 FBO #6065
SOURCES SOUGHT

53 -- Plural Component Application System

Notice Date

6/30/2018
 

Notice Type

Sources Sought
 

NAICS

333914 — Measuring, Dispensing, and Other Pumping Equipment Manufacturing
 

Contracting Office

Defense Logistics Agency, DLA Acquisition Locations, DLA Land and Maritime, P O Box 3990, Columbus, Ohio, 43216-5000, United States
 

ZIP Code

43216-5000
 

Solicitation Number

SPMYM218Q3220
 

Archive Date

7/24/2018
 

Point of Contact

JO ANN TOGIOKA, Phone: 3603152057
 

E-Mail Address

joann.togioka@dla.mil
(joann.togioka@dla.mil)
 

Small Business Set-Aside

N/A
 

Description

The Defense Logistics Agency Maritime Puget Sound is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for: Four (4) each, PLURAL COMPONENT SYSTEMS, PER SPECIFICATIONS PROVIDED AS FOLLOWS, Brand Name or Equal to WIWA DUOMIX 333; 1 SCOPE This specification reflects those characteristics that are essential to the minimum needs of the government for a Plural Component Application System. The scope of work shall include the "Turn-Key" set-up, operational testing and training of the equipment as specified herein. It is the government's intent that a single (primary) contractor be awarded this contract and be responsible for the accomplishment of all work detailed by this specification. 2 APPLICABLE DOCUMENTS The following documents form a part of this specification to the extent specified herein. Unless otherwise indicated, the issue in effect on the date of an invitation for bids or a request for proposals shall apply. 2.1 SAFETY REQUIREMENTS •· Safety Requirements For The Puget Sound Naval Shipyard And Intermediate Maintenance Facility (PSNS & IMF), Bangor Site A copy of this document is attached to this specification (See Enclosure 1). 2. 2 ADDITIONAL SAFETY REQUIREMENTS In addition to the safety requirements specified in Paragraph 2.1, the following is requisite: 2. 2.1 The equipment and its component parts shall be in compliance with applicable Code of Electrical Regulations ( CFR ) Title 29, Part 1910. By definition, any equipment will be deemed acceptable and approved by PSNS&IMF if it meets specific Occupational Safety and Health Administration ( OSHA ) conditions outlined in CFR Title 29, Part 1910; Subparts "O" and "S". Specifically, equipment will be "Accepted" by PSNS&IMF if it has been inspected and found by a Nationally Recognized Testing Laboratory (NRTL) to conform to specified plans or procedures of applicable codes. The equipment (as a whole system) shall be Nationally Recognized Testing Laboratory (NRTL) inspected and certified (by an OSHA authorized third party). A NRTL certification report shall be provided. If the equipment type/model has already been NRTL inspected and certified, a certification report or documentation mounted on the equipment, (which acknowledges it is NRTL certified ), shall be provided. 2.3 PADEYES REQUIREMENTS •· Industrial Process Instruction (IPI) for "Padeyes: Temporary And Permanent; Installation, Use And Removal Of" (PSNS & IMF INST 5240.1), for The Puget Sound Naval Shipyard And Intermediate Maintenance Facility. See statement in paragraph 4.4.3 2.4 ENVIRONMENTAL COMPLIANCE REQUIREMENTS •· Environmental Compliance Requirements for PSNS & IMF, Bangor Site 2. 5 GENERAL E NVIRONMENTAL REQUIREMENTS 2. 5.1 Hazardous Material Control shall include the following: 2. 5.1.1 Estimated Contractors Hazardous Material Inventory (CHMI) Table provides quantities of each hazardous material to be used on this project. Copies of all Safety Data Sheets ( SDS ), will be submitted to the Base Environmental Office (BEO) and be kept on site where the work is being performed. 2. 5.1.2 Contractor shall not use Hazardous Material (HM) composed of any of the following chemicals or substances: Leads, chromium, mercury, phenols, trichloroethylene, chlorofluorocarbons, halon, PCBs, asbestos, silica sand (for use as blasting agent), Class I Ozone Depleting Substances ( ODS ), radioactive materials or instruments capable of producing ionizing radiation, and chemicals listed in 40 CFR 355.50 Appendix B. 2. 5.1.3 If additional Hazardous Materials ( HM ) is required for this project, an SDS shall be submitted to the BEO for approval before the HM is brought on board Naval Base Kitsap (NBK), Bangor. The contractor shall not bring on board NBK, Bangor any HM until approved by the BEO. All containers of hazardous material shall be resealed, placed in a secure area while on base, and transported off base for reuse of material at other contractor projects. The Contractor shall not generate any contractor generated hazardous or dangerous waste on this project. 2. 5.2 Waste Control shall include the following: 2. 5.2.1 A trained individual from the shop with a current Waste Originator certification must be present for each shift that hazardous waste is produced. 2. 5.2.2 The shop shall submit completed NBK Bangor Waste Information Specification (WIS) forms for all waste, hazardous and non-hazardous, expected to be encountered during the course of this project. The BEO will provide final waste designation along with WIS instructions. If additional wastes are produced after this plan is approved, waste is encountered not identified, or changes occur to waste streams that have already been assigned a WIS number, a new or updated WIS for each waste stream must be submitted to the BEO for designation. 2.5.2.3 A hazardous waste label must be affixed to the appropriate container upon the first addition of waste. If more than 55 gallons of Dangerous Waste (DW) or 1 quart of Extremely Hazardous Waste (EHW) is produced, the date must be filled in on the label. All containers must be under the control of the shop and located in the same area the waste is generated. 3 REQUIREMENTS: 3.1 ENVIRONMENTAL PERMITTING REQUIRMENTS (IF REQUIRED). The Plural Component Application System shall be procured and put into operation in accordance with applicable federal, Washington State and Puget Sound Clean Air Agency (PSCAA) air quality regulations, including but not limited to 40 CFR 1039 (see paragraph 3.5.2) and PSCAA Regulation I, Article 6 - New Source Review. The contractor shall provide to the Government all necessary documentation to determine whether the generator/engine will require an air permit from PSCAA or a formal notification of intent to operate to PSCAA. 3.1.1 Upon contract award, the contractor shall provide to the government all pertinent generator/ engine technical data to include brochures of the make and model of equipment being supplied, assembly sketches of the overall project design with critical dimensions, sketches (with dimensions) of equipment to be provided, vendor data regarding intake and exhaust filtration systems and ventilation filter and pre-filter capture efficiencies, design system intake and exhaust airflow (in cfm), design system intake and exhaust airflow ducting, and other technical information related to the design as necessary, for submittal (if deemed necessary) of the PSCAA Notice of Construction (NOC) permit application in accordance with PSCAA Regulation I, Section 6.03. 3.1.2 If required, the government will prepare and forward the permit application package to the PSCAA for approval based on the contractor's design submittal. The government shall be responsible for associated permit application fees. Final design approval and construction work in accordance with this contract may not commence until final permit approval is received. Final project and equipment design shall include features as necessary to comply with federal, state, and local environmental regulations and the conditions of the approved permit. 3.2 GENERAL DESCRIPTION OF SYSTEM - This specification covers the minimum government requirements for a "Turn-Key Plural Component Application Equipment System 3.3 WORK INCLUDED - The Contractor shall be responsible for the following: •· Design, manufacture, test and groom all equipment required to provide a complete system and in accordance with the requirements specified herein. •· All shipping, crating, and rigging costs associated with the transport and delivery of the equipment specified herein. •· Complete documentation and organization of all technical data which applies to the operation, maintenance, repair and testing of the specific equipment. •· Installation in our facility of the specified equipment with the features identified in this specification. This includes connection of the equipment to required available utilities. •· Provide training to personnel on the proper operation and maintenance of the installed equipment and its component parts. 3.4 WORK NOT INCLUDED - The government/receiving activity will provide: •· Air, electrical and other utilities services (within 50 feet) as required for the proper operation of the equipment unless otherwise stated herein. 3.5 CONDITIONS OF SERVICE AND PERFORMANCE - The following service, operational and size conditions shall apply to the equipment delivered under this specification. 3.5.1 Environmental Conditions - The specified equipment will be operated in a salt and dust laden outdoor marine industrial environment, subject to high winds, driven rain, sleet and snow, and shall be capable of continuous operation over an extended period of time with minimal maintenance and upkeep. The unit shall be designed to operate in an outdoor/ industrial environment. •· Temperature Range: 15 to 110 o F •· Relative Humidity: up to 100% Non-Condensing 3.5.2 The proposed system shall be installed in an industrial dry-dock having limited space. The proposed equipment shall fit within the following site dimensions: • Maximum Overall System Length: 120" • Maximum Overall System Width: 60" • Maximum Overall System Height: 96" 3.5.2 Lifting and Handling - The specified equipment shall be equipped with four gross weight lifting pads, mounted on the top of the unit, correctly spaced for even and level lifting by a single crane hook. The base of the equipment shall also have continuous full-length forklift slots/tubes (in both directions, front to back and side to side) for handling the unit with a forklift truck. The forklift slots/tubes shall be 4" tall x 12" wide (to allow a large forklift to transport the container/locker), and have a3' separation (between the forklift slots/tubes). 3.5.3 Electrical - The proposed system shall not require more than 60 AMPS (48 Amps computed FLA) of 480 VAC, 3-phase, 60 Hz electrical power, in its fully configured and operational state. 3.5.4 Compressed Air - Compressed air available for air-actuated mechanisms is 90 pounds per square inch gage and 100 cubic feet per minute (nominal). If the proposed system requires more air than indicated above, the excess capacity shall be provided as part of the equipment. Any proposed compressed air system shall include a regulator(s) and a filter(s) with an automatic drain. 3.6 GENERAL EQUIPMENT REQUIREMENTS : 3.6.1 Standard, Off The Shelf Components - All materials and parts comprising the system shall be new, of current design and manufacture, and shall not have been in prior service except as required for factory testing. Standard, off the shelf components with proven reliability shall be used wherever possible to increase performance reliability and reduce costs. The system components shall be one of the manufacturer's current production models which, on the day this solicitation is issued, has been designed, engineered and sold, or is being offered for sale through advertisements or manufacturer's published catalogs or brochures. System components such as a prototype unit, pre-production model, or experimental unit DO NOT qualify as meeting this requirement. The system shall be complete, so that when connected to the utilities identified herein, it can be used for the function for which it is designed and constructed. 3.6.2 Painting - All surfaces shall be painted in conformance with the manufacturer's standard practices and good workmanship. Painting shall result in a highly wear-resistant finish, which guarantees continued protection to the surfaces covered against the specified environment under all service conditions. The manufacturer's standard color shall be provided. Lead base or chromium base paints are prohibited. 3.6.3 Caution - Warning Plates - Corrosion resistant "Caution" or "Warning" plates shall be securely attached to system components in visible locations, with any safety precautions to be observed by the operator or maintenance personnel permanently marked on the plates. 3.6.4 Identification Plate - An identification plate shall be furnished with the system. A nameplate shall be affixed to each major component of the system showing the manufacturer's name, equipment model, year of manufacture, and any other pertinent information for identifying the part as a unique component of the system. 3.6.5 Emergency Stop Button - The equipment specified herein shall each be provided with an emergency stop button at the operator's station. This stop button shall be the mushroom type, shall be colored red, and shall be labeled as such. When activated, the emergency stop button shall disconnect all electrical power to the equipment such that the all operations or functions will immediately stop or cease. If the machine utilizes a Programmable Logic Controller (PLC), a "pad lockable" emergency stop button shall be installed (instead of a regular emergency stop button). 3.6.6 All Electrical Components including motors, starters, relays, switches, and wiring shall conform to and be located in accordance with the applicable NFPA, NEMA, and ANSI standards for the intended application. 3.6.6.1 Motors - Motors (if required) shall be rated for continuous duty. Motors shall be equipped with ball bearings of the sealed and permanently lubricated type. All electrical motors shall meet NEMA-MG1 requirements. 3.6.6.2 Power Disconnect Box - A new lockable (that can be locked out with a lock and key device) power disconnect box, shall be provided and installed on the equipment. The disconnect box (if applicable) shall have a proper sized (i.e. following the NEC, etc.) fused device, that shall protect the machine from a power surge, etc.). 3.7 BASIC OPERATIONAL PERFORMANCE REQUIREMENTS - One (1) Plural Component Application System shall include the following: 3.7.1 Plural component application equipment provides a means of combining the "A" and "B" components, of a two component coating, mixing them at a specified 1:1 ratio and spraying them through a hand-held spray gun. 3.7.2 The unit shall be pneumatically driven. 3.7.3 The unit shall be capable of handling high viscosity, solvent free coatings with pot lives as short as 5 minutes, at a pressure of not less than 5,800 psi measured at the outlet of the metering pump. 3.7.4 The unit shall be able to meet the requirements stated in this specification while operating at an ambient temperature of 40 degrees and providing material at the gun at a minimum temperature of 77 degrees. The unit shall be capable of operating up to three spray guns. 3.7.5 The unit shall be capable of providing adequate paint volume, to achieve a suitable spray pattern without the use of solvents or other added viscosity reducing materials, when the maximum number or spray guns (three) are attached to the unit operating simultaneously at full capacity. 3.7.6 The unit shall be capable of delivering a minimum of 1,500 gallons of mixed material before any significant maintenance is required. 3.8 EQUIPMENT TO BE PROVIDED - One (1) Plural Component Application System (WIWA, Model Duomix 333 or equal) to include the following minimum (or equivalent) features: 3.8.1 System Stand - A 55-gallon variable-ration spray system on an engineered 5 ft x 10 ft skid base for crane and/or forklift move. The gross weight (i.e. 4,000 lbs) of the skid (with all system equipment, not included the 55-gallon A & B component drums) shall be stenciled (in big letters) on at least two of the sides of the skid. Single point air and electrical hook-ups shall be provided. 3.8.2 Lifting and Handling - The unit shall be equipped with four certified gross weight lifting pads, mounted on the top of the unit (at 45 degrees or in-line corner to corner), correctly spaced for even and level lifting by a single crane hook. The base shall also have forklift slots for handling with a forklift truck. Each pad eye hole shall be 2" wide and 3" tall elongated. The pad eyes shall be tested in accordance with paragraphs 3.13, and test results shall be provided as outlined in paragraph 3.14.3 3.8.3 Fixed Variable Ration Plural Component Spray System requirements : 3.8.3.1 Paint base/ hardener mix ratio of 1:1, with a ratio check capability at the pump 3.8.3.2 1 x 127 ccm Resin material pumps and 1 x 127 ccm catalyst materials pump 3.8.3.3 Pressure ratio of 72:1, with a maximum fluid pressure of 7,200 psi 3.8.3.5 Safety maximum pressure relief valve, and high-pressure fluid filled pressure gauges for legs 3.8.3.6 Air filter and regulator with gauge 3.8.3.7 Two material high-pressure fluid filters with over-pressure safety system 3.8.3.8 Throat seal and grounding wire kit 3.8.3.9 Four (4) gallons @ 60 cycles per minute maximum fluid delivery 3.8.4 Resin and Catalyst Paint Heaters requirements: 3.8.4.1 Designed for Class 1, Division 1, Group D hazardous locations 3.8.4.2 Class 1/Division 1 breaker box/switch 3.8.4.3 Thermostat range of 64 through 250 degrees F (+/- 10%) 3.8.4.4 Maximum operating pressure of 7,250 psi (+/- 10%) 3.8.4.5 Fluid temperature gauge 3.8.4.6 Connections and conduit connecting the heaters, junction box and switch 3.8.4.7 Analog temperature gauges 3.8.5 Flushing Pump requirements: 3.8.5.1 55 -gallon drum capability (including suction tube) 3.8.5.2 Allow flushing of mixed materials in the static mixer, paint lines and spray guns (when work is complete, etc.) 3.8.5.3 Ratio of 33:1 3.8.5.3 Maximum fluid pressure of 3,200 psi 3.8.6 Dual Gauge Ration Assurance Monitor requirements: 3.8.6.1 Provide ratio assurance with an automatic shut down feature (when the material pressure becomes unbalanced) 3.8.6.2 Contact pressure gauges for the catalyst and resin components 3.8.6.3 Pneumatic stoke counters 3.8.7 Drum Feed Pumps (Qty: 2 per system) requirements: 3.8.7.1 Pressure ratio: 9.75:1 3.8.7.2 Output @ 60 cycles, 5.9 gallons (+/-10%) 3.8.7.3 Maximum working pressure of 1102 psi (+/- 10%) 3.8.7.4 ¾" supply hoses, "Y" strainers and air regulators 3.8.7 Dual Post Elevator Assembly (Qty: 2 per system) requirements: 3.8.7.1 Dual post elevator with independent pneumatic control switches mounted on the forklift skid 3.8.7.2 Onboard heavy duty back-geared agitators 3.8.7.3 Steel drum cover 3.8.7.4 Drum feed pumps pressure ratio: 9.75:1 3.8.7.5 ¾" supply hoses, and air regulators 3.8.8 Spray Guns with Swivels (Qty: 3, per system) requirements: 3.8.8.1 Maximum pressure: 7,350 psi (+/- 10%) 3.8.8.2 Reversible tip housings (Qty: 3 per system) 3.8.8.3 Reversible spray tips (Qty; 3 per system) 3.8.8.4 Four (4) finger ergonomic handle 3.8.8.5 Three (3) 10,000 psi, ¼" whip hose (Qty: 3 per system) 3.8.7.6 Three 50' x 3/8" 6,800 psi spray lines from remote manifold to spray guns. 3.8.9 Water-heated Insulated Hose Package requirements: 3.8.9.1 100 ft in length 3.8.9.2 Resin hoses (1/2" outbound hoses; 3/8" return hoses) 3.8.9.3 Catalyst hoses (1/2" outbound hoses; 3/8" return hoses) 3.8.9.4 Solvent hose (1/4" solvent hose) 3.8.9.5 Water Heated System to include: 3.8.9.5.1 6:1 Water pump 3.8.9.5.2 480 VAC C1D1 Water heater 3.8.9.5.3 Water recirculation reservoir 3.8.9.5.6 3/8" Water recirculation hoses with connection nipples and swivel fittings 3.8.10 Remote Mix Manifold with Manual Control requirements: 3.8.10.1 Blend base and catalyst efficiently 3.8.10.2 Manual on/off flow control valves for base and catalyst to mix manifold 3.8.10.3 Manual on/off recirculation valves for base and catalyst returning back to the supply containers 3.8.10.4 Separate flushing ports for resin and catalyst for ensuring maximum cleaning of manifold (including 12" long static mixer assembly, carriage assembly) 3.8.10.5 Three (3) way gun splitter with three (3) 3/8" x 3/8" high pressure ball valves for fluid control/regulation 3.8.11 Pneumatic HD Back Geared Drum Mixer (Qty: 2 per system) requirements: 3.8.11.1 55 gallon HD BG drum mixer 3.8.11.2 ¾" HP air motor 3.8.11.3 Drum length stainless steel mixing rods 3.8.11.4 Stainless steel mixing blades 3.8.11.5 Air hoses and fittings 3.8.12 55-Gallon Power Blanket (Qty: 2 per system) requirements: 3.8.12.1 Class 1, Division 2 rated blankets 3.8.12.2 800 Watts, 6.67 amps (+/-10%) 3.9 CONTRACTOR INSTALLATION AND SET-UP SERVICES TO BE PROVIDED - The specified equipment and all associated equipment shall be set-up and tested by the contractor in the area(s) designated as its functional work area by the Receiving Activity Point of Contact. The contractor shall provide all personnel, and supplies necessary for the complete installation and set-up of the proposed system (except as noted elsewhere in this specifications). 3.9.1 Coordination - The Contractor shall contact the Receiving Activity Point of Contact with a proposed installation schedule (at least one week before the installation starts). The installation schedule shall be subject to review and approval of the Receiving Activity Point of Contact. Approval of installation schedule shall not relieve the Contractor of any responsibility for performance in accordance with the contract. The Contractor shall coordinate the site preparation and the delivery of materials in a manner which causes minimum disruption/interference with the activity's normal business routine. 3.9.2 Work Process - The Contractor shall provide a field supervisor to direct set up and testing. The field supervisor shall have full authority to implement his field decisions in an expeditious manner. No work shall be accomplished when the field supervisor is not in the immediate work area. 3.9.3 M ethods A nd S chedules - The work shall be executed in a manner and at such times as to cause the least practicable disturbance to the occupants of the pier/dry-dock/buildings and normal activities of the activity. Before starting any work, the sequence of operations and methods of conducting the work shall have been reviewed and approved by the activity. 3.10 INSTALLATION SUPPORT SERVICES PROVIDED BY THE GOVERNMENT - The activity will provide the following in support of the installation: 3.10.1 Receiving Activity Point Of Contact - Upon contract award, the receiving activity (Puget Sound Naval Shipyard & Intermediate Maintenance Facility, at Bangor) shall designate a Receiving Activity Point of Contact who shall be responsible for appropriate surveillance and coordination of all services to be performed under this contract. The Receiving Activity Point of Contact shall serve as the contractor's primary contact for all interaction with Government activities. 3.10.2 Utilities - Reasonable amounts of water, shop air (80-90 psi) and electricity shall be made available adjacent (within 50 feet) to the assembly site at no cost to the contractor (for temporary use during the installation of the specified equipment). The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work site. 3.10.3 Lifting And Rigger Services - The Receiving Activity shall provide all material handling equipment necessary to unload the specified equipment and associated support equipment (unless stated elsewhere in this specification that the contractor shall provide these services). 3.10.4 Storage - Lay-down area will be provided within the vicinity of installation site for storage of Contractor materials and tools. The Government does not accept responsibility for security of Contractor's materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use. 3.10.5 Disposal Of Waste - Puget Sound Naval Shipyard and Intermediate Maintenance Facility is the owner of all waste (hazardous or otherwise) generated within its facilities. This includes waste generated by contractor personnel while working at Puget Sound Naval Shipyard and Intermediate Maintenance Facility. All waste generated by this contract shall be turned over to the activity for disposal prior to the end of the work shift. 3.10.6 Start-Up Supplies - The government shall provide the paint to operate the Plural Componant Application Equipment. 3.11 ON-SITE PERSONNEL TRAINING SERVICES TO BE PROVIDED - Within five (5) working days after satisfactory completion of acceptance testing of the system, the services of a qualified representative(s) shall be provided for specialized training to familiarize receiving activity personnel with the equipment and to help ensure reliable performance and maximum service life, during normal usage. All training shall be provided by a factory authorized distributer. Training services shall be rendered at PSNS, Bangor Site Facility. Training shall be scheduled by mutual agreement between the Contractor and the Receiving Activity Point of Contact. Two (2) weeks prior to the start of any training, the contractor shall provide a course outline for government review and comment. Training sessions shall be provided separately for each group/type of government personnel. The contractor shall provide all training manuals and guides. The government shall provide classroom space in close proximity to the equipment/shop (if needed). The entire contractor cost of providing the training (including travel, per diem, etc.) shall be covered by this contract. The training shall apply to personnel as follows: 3.11.1 Operator Personnel - Training shall be provided for personnel for a total period of 4 hours, minimum. This training shall include preparation of equipment for operation and actual, safe operation of the equipment. 3.11.2 Maintenance Personnel (Mechanical/Pneumatic) - Training shall be provided for personnel at a journeyman mechanic level for a period of 2 hours minimum. This training shall include trouble-shooting and methods of correction if the equipment malfunctions, with particular emphasis on minimizing equipment down time. 3.11.3 Maintenance Personnel (Electrical/Electronic) - Training shall be provided for personnel at a journeyman mechanic level for a period of 2 hours minimum. This training, with respect to equipment/controls/drives/interface units and related components, shall include trouble-shooting and methods of correction should equipment malfunction, with emphasis on minimizing equipment down time 3.12 CONTRACTOR PROVIDED DESIGN - The designated equipment shall be designed by a qualified engineer. It shall be designed to withstand salt and a dust laden outdoor marine industrial environment, subject to high winds, driven rain, sleet and snow. The design drawings shall have sufficient details for proper evaluation by the government. Allow for 14 calendar days for review by the government of the submittal. No fabrication or manufacturing shall commence until the design is approved and comments addressed. 3.13 LOAD TEST OF LIFTING PADS EYES AND NON-DESTRUCTIVE TEST OF LOAD BEARING WELDS - The contractor shall perform these tests prior to shipping the equipment to the government. Each lifting pad eye, while attached to the top of the specified equipment shall undergo a load test for a minimum of 10 minutes without damage or deformation. The magnitude of the load test shall be based on a 200-210% increase above the "design load". Acceptance shall be based on no visible damage or permanent distortion following the proof test. Damage and permanent distortion is defined as cracks, tears, mushrooming of load-bearing areas, bent or twisted pads or structure etc. On each lifting pad eye (or immediately adjacent to it) the lifting pad design load, 200% test load and test date shall be stencil or labeled in 1-inch high letters. A Non-Destructive Test shall be made on each of the lifting pads (after the load test if each lifting pad is performed). This shall include magnetic particle or liquid penetrant examination of the load bearing welds and lifting pads. Welds and materials shall meet the acceptance criteria in Mil-Std-2035A Class 1. All "design load" calculations shall be based on the maximum weight including the specified equipment. 3.14 TECHNICAL DATA TO BE PROVIDED (CDRLS) 3.14.1 Operator / Maintenance / Repair Manuals - The equipment shall be furnished with three (3) hard copies of the manufacturer's standard Operation, Maintenance, and Repair Manual(s), bound in durable three ring binder(s). The manuals shall include all mechanical and electrical schematics showing discrete components/block diagrams/wiring diagrams with inputs and outputs identified/system electrical interface documents and drawings for the specific model of all machine equipment/drives/controls supplied. The information contained in the manual(s) shall reflect the unit and its components in the "as built" configuration. The information contained in the manual(s) shall be adequate to permit trouble shooting and repair of the equipment by journeymen level personnel. The information contained in the manual(s) shall be in the English language. The information contained in the manual(s) shall be in imperial units of measure. The vender shall provide a list of recommended consumable spare parts and possible sources for procurement. 3.14.2 NRTL Certification Report - As outlined in paragraph 2.2.1 3.14.3 Lifting Pad Certification and Non-Destructive (NDT) Report - Concurrent with delivery of the equipment, the contractor shall provide a signed, written certification of compliance to the lifting pad and NDT testing requirements as outlined in this specification. The Lifting Pad Certification statement shall include that all lifting pads have been designed in accordance with design criteria and that each lifting pad has successfully passed a 200-210% load test. The NDT report shall show the results of the magnetic particle or liquid penetrant examination of each load bearing weld and lifting pad (following the load test). Failure to provide this certification and NDT report could result in rejection of this equipment, because of failure to comply with the terms of the contract. 3.15 WARRANTY - Supplies and services furnished shall be covered by warranty from defects in design, materials and workmanship. The warranty shall be the manufacturer's standard commercial warranty, which shall conform to all the requirements of the contract. Acceptance of the manufacturer's standard commercial warranty shall not minimize the rights of the Government under clauses in the contract, and in any conflict that arises between the terms and conditions of the contract and manufacturer's warranty, the terms and conditions of the contract shall take precedence. The warranty period shall be for 2 years. The warranty period shall commence from the date of acceptance. All warranty work shall be provided by a factory authorized distributer. 4 QUALITY ASSURANCE PROVISIONS 4.1 RESPONSIBILITY FOR INSPECTION - The Contractor shall be responsible for the performance of all inspection requirements (examinations and tests) as specified herein. The Government reserves the right to perform any of the inspections set forth in this specification, where such inspections are deemed necessary to assure supplies and services conform to the prescribed requirements. 4.2 RESPONSIBILITY FOR COMPLIANCE - All items shall meet all requirements of this specification. The inspection(s) set forth in this specification shall become part of the contractor's overall inspection system or quality program. The absence of any inspection requirements in the specification shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling inspections, as part of manufacturing operations, is an acceptable practice to ascertain conformance to requirements; however, this does not authorize submission of known defective material, either indicated or actual, nor does it commit the Government to accept defective material. 4.3 INSPECTION/TESTING AT ORIGIN - Basic performance tests (prior to shipment) shall be conducted by the manufacturer on the primary equipment and all associated equipment to the extent practicable, to demonstrate functionality, to ensure contract requirements are being met. The tests may be performed by the Contractor, either by personnel of their service organization directly, or by an independent testing agency. The contractor shall contact the government two (2) weeks before the completion of the manufacturing of the specified equipment. This shall allow the government the option of sending their technical representative(s) to witness the tests, and to ensure contract requirements are being met, prior to shipment of the unit to the government. 4.4 INSPECTION/TESTING AT DESTINATION 4.4.1 Initial Test And Grooming - The equipment delivered with the system shall be inspected by the Government for mechanical and electrical integrity as follows: All welds shall be inspected for integrity and appearance. Surfaces shall be examined for sharp edges and burrs. Fasteners shall be checked for tightness and if fixed to prevent loosening due to vibration. Paint will be checked for flaking and blistering. Electrical requirements shall be examined for compliance to the National Electrical Code, (NFPA 70/79). The fit of parts shall be observed, with particular reference to the interchangeability of those that are likely to require replacement. Faults will be duly recorded and presented to the contractor for rectification. 4.4.2 Operational Tests - Upon satisfactory completion of the tests above, the equipment shall be set up for an operational test and evaluation. The contractor shall demonstrate the ability of the equipment to perform as required in this specification. All equipment functions shall be exercised to the extent necessary to prove proper operation in accordance with specification requirements. The system shall function, without failure, for the duration of this test period. If a failure occurs during the test period, repairs shall be immediately affected by the Contractor, and the tests shall be restarted from the first test. Three failures without completion of the test period shall be considered cause for rejection of the system. For the purpose of this test, a "failure" is defined as any equipment malfunction, which requires remedial action to restore the system to full operation in accordance with contract specifications. 4.4.3 Load Test of Lifting Pads and Non-Destructive Tests of Load Bearing Welds - Each lifting pad while attached to the equipment shall undergo a load test for a minimum of 10 minutes without damage or deformation. The magnitude of the load test shall be based on a 200-210% increase above the "design load". Acceptance shall be based on no visible damage or permanent distortion following the proof test. Damage and permanent distortion is defined as cracks, tears, mushrooming of load-bearing areas, bent or twisted pads or structure etc. On each lifting pad (or immediately adjacent to it) the lifting pad design load, 200% test load and test date shall be stencil or labeled in 1-inch high letters. A Non-Destructive Test shall be made on each of the lifting pads (after the load test if each lifting pad is performed). This shall include magnetic particle or liquid penetrant examination of the load bearing welds and lifting pads. Welds and materials shall meet the acceptance criteria in Mil-Std-2035A Class 1. 4.5 PROVISIONS FOR REPAIR AND RETEST - In the event of a test failure, the contractor, at their discretion, may elect to correct the failed condition and request a retest of the system (vs. shipping the equipment back to the manufacturer for repairs). 4.6 FINAL ACCEPTANCE - Final acceptance shall be u pon satisfactory completion of installation, inspection and testing of the system (as outlined in this specification). 5 DELIVERY 5.1 It is required that all goods and services provided by this solicitation be delivered prior to 120 days of contract award. 5.2 The Surveillance Officer shall be notified no less than 48 hours prior to the arrival at the site of the specified equipment and/or contractor personnel. 5.3 Material transportation from the manufacturer's facility to the work site shall be the responsibility of the contractor. Limited secured storage areas at the facility will not permit the Government to store material for extended periods of time. Early shipment of materials, without the permission of the receiving activity shall be refused. 5.4 Packing Material - The use of shredded paper, whether newspaper, office scrap, computer sheets, or wax paper, in packing material for shipment to Navy activities, is prohibited. 5.5 It is the Government's intent that the Contractor delivers a fully operational and functional system meeting the requirements stated herein prior to acceptance by the receiving activity and final payment by the government. Delivery of this system shall occur when all deliverable items of this contract have been received, installed and made operational and the contractor has demonstrated and the receiving activity has confirmed that the system meets or exceeds the requirements set forth in this specification and is ready for Government use. 6 GENERAL NOTES 6.1 RESPONSE TO REQUEST - As a part of the response to this request, descriptive literature (in accordance with FAR 52.214-21) shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling provided, statements of compliance with specification, and performance statements with special attention to the key performance criteria stated herein. 6.2 ADMITTANCE TO THE WORK SITE: 6.2.1 Upon contract award, employees or representatives of the Contractor who may require access to the Receiving Activity's facility and shall be admitted to the work site only after they have been issued a security pass/ID badge. 6.2.2 For access to the main, perimeter gates at any Navy Base Kitsap installation, contractors are required to be a US Citizen and have either: 6.2.2.1 Defense Biometric Identification System (DBIDS) badge or 6.2.2.2 A one-day visitor badge obtained from Pass & ID (located by the main gate to the base). Contact the Receiving Activity Point of Contact to request a one-day visitor badge. Be prepared to present (at Pass & ID): * Photo ID * Original proof of citizenship (any one of the following is acceptable): ** State Certified Birth Certificate (must have the raised seal) ** Unexpired U.S. passport/Passport Card ** Alien Registration Card ** State Issued ENHANCED Driver's License ** Naturalization papers ** Certificate/Statement of Birth Born Abroad * Current vehicle registration and insurance * Bill of lading that has the delivery address on it (if delivering equipment) 6.2.3 Please note: The DBIDS badge does not give access through the second, Operational Area (OA) gate to lower base Bangor. To gain access through the OA Gate, a Navy Region NW badge is required. To request a Navy Region NW badge, contact the Receiving Activity Point of Contact. 6.2.4 DBIDS badge requirements: 6.2.4.1 Effective 14 August 2017, NCACS credentials will no longer be accepted for base access. Any new contractor, vendor or supplier requesting base access will be required to obtain a Defense Biometric Identification System (DBIDS) credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 30 June 2017. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential: • Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center (VCC) representative. • The VCC will pull up your information in the computer, ensuring all information is current and correct. • Once your information is validated, a temporary DBIDS credential is provided. • Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days). • For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center. • The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential: • Present a letter or official document from any government sponsoring organization that provides the purpose for your access. • Present valid identification, such as a passport or Real ID Act-compliant state driver's license. • Present a completed copy of the SECNAV 5512/1 form to obtain your background check. • Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential. 6.2.4.2 FOR MORE INFORMATION VISIT: https://www.cnic.navy.mil/om/dbids.html 6.2.5 All deliveries must pass through the base Truck Inspection Station. All delivery vehicles are subject to inspection. Drivers should expect delays due to heightened security. 6.2.6 Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity. 6.2.7 It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required. 6.2.8 Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign, or foreign owned company will not be granted access without proper Commanding Officer's written approval. 6.2.9 Identification. All Contractors shall clearly identify themselves as contactor personnel. 6.3 RESTRICTIONS: 6.3.1 Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure to comply will result in ticketing and/or loss of vehicle privileges. 6.3.2 Regular Working Hours - All work is to be performed during PSNS & IMF, Bangor Site's regular work hours from 6:30 a.m. to 3:00 p.m., Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the Receiving Activity Point of Contact, for approval a minimum of two (2) working days prior to the anticipated work date. In no event shall a Contractor carry on work outside the hours and days specified in the contract without prior approval. 6.3.3 Restricted Colors - PSNS & IMF, Bangor Site uses the colors magenta and yellow to identify specially controlled materials. The Contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials. 6.3.4 Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises. 6.3.5 Contractor Electronic Devices - Use of such devices, including cell phones, and computers shall not be capable of photography or digital recording by contractor personnel at PSNS & IMF, Bangor Site is restricted. This includes p ersonally owned Portable Electronic Devices (PEDs) that are used for storing data, including but not limited to removable storage devices (e.g. memory sticks rewriteable CDs and DVDs, Zip and floppy disks). Contractors requiring such devices in the performance of this contract shall have the equipment inspected and approved by the PSNS & IMF Information Assurance office, located in Bremerton, WA. If this equipment is needed, it must comply with the photography regulations. Please contact Christopher Yeagley at 360-315-5112, c hristopher.yeagley@navy.mil to make a request. Please allow 5 business days for appointments with PSNS & IMF cyber security to be made. 6.3.6 Photography/Recording - Contractor personnel are prohibited from having p ersonal reproduction equipment of any kind, including but not limited to photocopying, copying, and/or recording devices. This includes photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area (OA). Contractors requiring the use of photographic equipment in PSNS & IMF, Bangor Site spaces must request authorization through the IMF security office. Please contact Larry Schofield at 360-315-1187, larry.schofield@navy.mil, to make a request. 6.3.7 Prohibited Items - The items listed below are prohibited (and includes a ny other item, which the possession of is prohibited by Federal, State or municipal law, Department of Defense or Department of Navy instruction directive or policy). 6.3.7.1 Weapons or other dangerous materials of any kind, including by not limited to firearms, ammunition, knives (blades longer than 3-inches), explosives, incendiaries, personal defense aerosols/sprays. 6.3.7.2 Alcoholic Beverages of any kind and illegal to include marijuana. 7 PERSONAL HEALTH AND SAFETY 7.1 The Contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract, and ensure their employees follow safe work practices. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (PPE) (i.e. hard-hats, safety shoes, safety glasses with permanently attached side shields, face protection and hearing protection; In addition, any special PPE required for the task or process, including the required training for the particular PPE). The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work. 7.2 All Contractors shall clearly identify themselves as contactor personnel. 7.3 Medical Treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities. 8 WORK SITE INFORMATION 8.1 Regular Working Hours/Shifts. Regular working hours is normally 8 hours (6:30 am to 3:00 pm), with a 30-minute lunch break, Monday through Friday. Working hour variations may be requested by contractor personnel, and approved by the Receiving Activity Point of Contact. 8.2 Holidays and Shutdown Periods. All shutdown periods, when directed by the Commanding Officer, are normally associated with holidays or inclement weather. Naval Base Kitsap policy is to continue operations during adverse weather. Severe weather may cause an electrical power outage, or snow, ice, or wind conditions may cause the base to remain closed. Other shutdown periods may be declared by Executive Order. Contact the Surveillance Officer regarding severe weather or Executive Order shutdown information. The contractor shall not be required to work during designated shutdown periods. Holidays observed by the contractor shall include all legal holidays observed by the Government. These holidays are: New Year's Day Labor Day Martin Luther King Day Columbus Day President's Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day 8.3 Overtime is not authorized. Overtime is defined as hours worked in excess of the employee's normal workweek. The normal workweek is defined as forty (40) hours. 8.4 Nothing contained in the specifications shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, for example. On-site Training (per specifications) Contract Data Requirements Lists (CDRLS) for the following per specifications: -Operation Maintenance & Repair Manuals -NRTL Certification -Lifting Pad Certification/NDT Testing -Warranty The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 333914. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to provide these items, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization, Vendor Cage Code; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability. Organizations should address all of these areas identified. If you have any questions concerning this opportunity, please contact: Jo Ann Togioka@dla.mil
 

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