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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 09, 2018 FBO #6011
DOCUMENT

D -- VA Technology Transfer Program (TTP)- Upgrade vs. New System for the VA TTP Office. - Attachment

Notice Date

5/7/2018
 

Notice Type

Attachment
 

NAICS

541512 — Computer Systems Design Services
 

Contracting Office

US Department of Veterans Affairs;Veterans Health Administration;Service Area Office (SAO) East;323 North Shore Drive, Suite 500;Pittsburgh PA 15212-5319
 

ZIP Code

15212-5319
 

Solicitation Number

36C24E18R0062
 

Response Due

5/17/2018
 

Archive Date

5/20/2018
 

Point of Contact

Jeffrey M Greis
 

E-Mail Address

822-3297<br
 

Small Business Set-Aside

N/A
 

Description

The VA Office of Research and Development (ORD), Technology Transfer Program (TTP) has a requirement to upgrade/reconfigure or replace the existing WellSpring Sophia Software System in order to significantly improve capabilities, reflect expanded TTP workflows and many additional users, and to move from the current internal host site to a Cloud environment the ability to serve as Software as a Service (SaaS). Sophia is a COTS system purpose-built to manage all aspects of collaboration, marketing, management, and reporting related to technology transfer and related business activities. It is unclear if an upgrade/reconfiguration (essentially a new, far more capable Sophia system) to the existing system is the only viable option, or whether there is a non-Sophia system that can meet end the user requirements below, is feasible, and can absorb the current Sophia data. Interested contractors are encouraged to submit brief proposals (approaches) that can do one or the other. Capabilities and End-States that must be met by either approach are: Full migration of Sophia data already in place w/zero loss of data; Minimal system down time during transition; Capability to be used by 3,000 users; Cloud server/storage/ host, the System shall serve as a Software as a Service (SaaS) in compliance with all applicable VA and Government regulations and policies hosted in a Cloud environment; Full integration with the U.S. Patent Trademark Office /European Patent Office Integration. Receive notification of data from the USPTO and EPO on related patent prosecution matters; Track the output of time for users related to TTP workflows in a format that is downloadable into Excel or MS Word; Create various document forms related to TTP workflows to include, but not limited to invention evaluation, notification to stakeholders, invoices, and determination of rights; Employ a business intelligence tool to automate TTP and relevant stakeholder processes and workflows; DocuSign (or equivalent) electronic signature of documents; User customizable design of workflows/tasks. Customized fields, field views, and inputs to reflect TTP preference and workflows. System administrators have the capability to further customize without additional cost to TTP. Individual users can define their personal view of each record type, including order of information displayed, ability to hide information, and ability to collapse a summary view of the information on screen. Document forms are routed to various stakeholders dependent upon workflows for signature approval; Track and calculate expenses and payments related to reimbursable funded agreements, contracts with vendors, patent prosecution, maintenance fees, and outside patent firm expenses (LEDES format); Receive emails from patent attorneys to a single designated email inbox, which are then accepted into an IP Notifications system; Projects module(s) for work both inside and outside of traditional inventions, agreements, and intellectual property filings; Web-based invention disclosure and agreement submissions tool. Accepted submissions automatically create agreement records in the System; Must enable fully customizable workflows and questions that can be set-up by customer. Questions must include hierarchy questions (e.g., if A, then show question 2; if B, then show question 3); Continuous hosting and management of externally-hosted TTP system. License for VA users and affiliates (3,000); Ongoing user support for VA users and affiliates; One-time setup includes migration of data, field values, forms, reports, and workflows to externally-hosted system; Responsive national client support for all users (VA staff, affiliates, and contractors); Client support and consultation for customization and workflows improvement, including full initial and subsequent training as needed. Support for system configuration and setup; Uploading of additional data or bulk-corrections as needed or required; Support in the writing of specific SQL queries for specialized reports; Provide annual onsite training in DC for TTP personnel. Provide training for TTP and non-TTP personnel through online video tutorials and live help support for the number of users; Provide electronic copies of training materials upon request by any user; Should the VA seek to migrate the externally hosted system to an internally hosted system in the future, migration of data to the internal hosting environment at the VA. This notice is not for competitive quotes. The North American Industry Classification System (NAICS) number is 541512 small business size standard of $27.5 Mil. This notice is NOT a request for competitive proposals and no solicitation document is available. However, parties may express their interest accompanied by supporting literature by email to Jeff Greis, Contracting Officer, no later than May 21, 2018 @ 12:01 ET. Responses should be sent to jeffrey.greis@va.gov. No telephone responses will be accepted. Information received will be for the purpose of determining marketplace sources and solutions. The determination to conduct a future procurement (competitive or otherwise), based on responses to this notice is solely within the discretion of the VAPHS Contracting Officer. In your responses, please submit: Proposals/approaches that satisfy the requirements above; Company experience with installing/upgrading TTP systems; Your socioeconomic status (i.e., SDVOSB and DUNS numbers) in your responses;
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/795de067404bcb1173551dd2e48a6d10)
 

Document(s)

Attachment
 

File Name: 36C24E18R0062 36C24E18R0062_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4283488&FileName=36C24E18R0062-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4283488&FileName=36C24E18R0062-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Office of Technology Transfer Programs;131 M St. NE;Washington, DC

Zip Code: 20002
 

Record

SN04913109-W 20180509/180507230724-795de067404bcb1173551dd2e48a6d10 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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