Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 02, 2018 FBO #6004
DOCUMENT

73 -- Kitchen Conveyor and Items for Jesse Brown Chicago VAMC **SDVOSB set-aside ONLY** - Attachment

Notice Date

4/30/2018
 

Notice Type

Attachment
 

NAICS

333241 — Food Product Machinery Manufacturing
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25218Q0919
 

Response Due

5/15/2018
 

Archive Date

7/14/2018
 

Point of Contact

Shari Lee
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25218Q0919 Posted Date: Wednesday, May 02, 2018 Original Response Date: Tuesday, May 15, 2018 Current Response Date: Tuesday, May 15, 2018 Product or Service Code: 7320 Set Aside (SDVOSB/VOSB): SDVOSB set-aside NAICS Code: 333241 Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street, Suite 101 Milwaukee, WI 53214 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2005-97, effective January 24, 2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 333214 (Food Product Machinery Manufacturing) with a small business size standard of 500 employees. The Department of Veterans Affairs Jesse Brown VA Medical Center located at 2030 West Taylor in Chicago, IL 60612 is seeking to purchase a Conveyor Belt with Installation and Kitchen Preparation Items needed for mixing, chopping and grinding food to help make nutritious meals for Our Nation s Veterans within the Jesse Brown VA Medical Center. All interested companies shall provide Quotes for the following: Supplies Line Item Description Quantity Unit Price Total Price 0001 (CONVEYOR BELT) (BRAND NAME ONLY) Avtec Model No. INTERLOCK BELTM MMODEL CISW; 13' 0" LONG WITH 6" HIGH BACK SPLASH, Interlock Belt 10" Grey, Bullet Feet, 10" belt length, 1/2hp conveyor motor, Conveyor remote start / stop, Reducer, 60:1 sterling B2206 BQ 060 56 2 WD, Removable INT Conveyor Side Skirting, S/S drive housing, Door conveyor shut off safety switches, Removable scrap basket in drive and tail housing, Access panel for wash housing, 1 ½ drain in drive, S/S drive motor, Anti-jam safety switch at drive opening, Detergent pump housing, Belt wash, Main control panel with start/stop, wash, selector, belt seed, limit switch and main Disconnect, Automatic detergent injection wash system, Auto Belt tensioner, 1 5/8 S/S legs with 1 ½ S/S cross members, Work Surface: 14 S/S construction, fully welded and polished, ½ HP S/S Drive Motor, Interlocking belt slats, gray UHMWQ drive sprockets, Self-cleaning top and return tracks, Lifetime drive bearings, Tail cover, Additional Start/Stop box, The electrical requirements are 120/1, 15 amps. **** Top and slide bed shall be constructed of 14- gauge 300 series stainless steel with #4 mill finish. Drive housing shall be of uni-body construction, completely constructed of 300 series stainless steel. Legs shall be 1 5/8 diameter stainless steel with 1 ½ diameter welded cross members for support. Drive motor to be stainless steel (1/2) (3/4) hp, 208/3 and shall be water resistance. Motor needs to be in a separate housing, away from wash tank compartment. **Training will be needed and required for all employees before employee s can use this machine. 0002 Training of Conveyor belt for employees (BRAND NAME ONLY) Training must be documented 2-times in one day to accommodate training of all employees to reach all employees for all shifts. Training might be 30 minutes each time period, and will go over normal operation of the conveyor and answer questions of employees. 2 EACH 0003 (INSTALLATION OF CONVEYOR BELT) (BRAND NAME ONLY) OEM Installation, Model No. INSTALL OEM will install new conveyor per the following: OEM will remove existing 13' slat belt conveyor to facility dock for disposal by facility OEM will receive new slat belt conveyor at facility dock, uncrate, move into area of installation. OEM will assemble and install 13' conveyor (no welding and polishing). OEM will reconnect new conveyor to existing utilities (assuming old utilities are correct). OEM will dispose of debris in facility supplied container. OEM will startup and test for proper operation. 1 EACH 0004 (THERMAL PELLET BASE/UNDERLINER) (BRAND NAME ONLY) 19 cases of thermal pellet base/ underliner (Dinex model No. DX821003): base, for Smart-Term STS-II induction charger, plastic, onyx, NFS(12 each per case) 19 CASES 0005 (INDUCTION CHARGERS) (BRAND NAME ONLY) 2 Induction chargers (Dinex model No. DX811220): SmarTherm ATA-II charger, 811 series, 15-1/3'' x 18-1/3'', counter top, 1 burner, 10 power settings, LCD display, audible alert, automatic standby/shutoff feature, self-diagnostic, cleanable filter, multi-lingual (English, French, Spanish), internal surge protector, stainless steel exterior, 208-24v/50-60/1-ph, 3350/3850,6ft., NEAMA L6-20P, NFS, cETLus (811220) 2 EACH 0006 (WARRANTY ON INDUCTION CHARGERS) (BRAND NAME ONLY) 2-year parts & labor warranty for the 2-induction chargers from Dinex, Model No. DX811220 2 YEARS 0007 (PLANETARY MIXER) Hobart Model No. Hl200-1STD, 100-120/50/60/1; Bench type mixer; with bowl, beater and whip; US/EXP configuration (this is a set sold like this); Legacy Planetary Mixer, Bench, 20 quart, (3) fixed speeds plus stir speed, gear-driven transmission, 15 minute SMART TIMER, #12 taper hub, manual bowl lift, stainless steel bowl, aluminum B beater, stainless steel D wire whip, stainless steel bowl guard, ½ hp, cord with plug 1 EACH 0008 (WARRANTY ON PLANETARY MIXER) Hobart 2018 Standard warranty 1 Year parts, labor & travel time during normal working hours within the USA for Planetary Mixer 1 YEAR 0009 (PLANETARY MIXER ATTACHMENT) CWHIP HL20 20 qt tinned C wing whip 1 EACH 0010 (PLANETARY MIXER ATTACHMENT) EDDOUGH HL20 20 qt aluminum ED dough arm 1 EACH 0011 (VEGETABLE CUTTER ATTACHMENT) Hobart Model No. VS9 12; 9 Vegetable Slicer for #12 attachment hub; includes back case, hopper front, & adjustable slicer plate 1 EACH 0012 (WARRANTY ON VEGETABLE CUTTER ATT) Standard warranty 1 Year parts, labor & travel time during normal working hours within the USA 1 EACH 0013 (VEGETABLE CUTTER ATTACHMENT) VS9HOLD SHG12 Plate Holder Assembly for #12 hub; mounts VS9 shredder & grater plates 1 EACH 0014 (VEGETABLE CUTTER ATTACHMENT) VS9PLT GRATER Grater plate 1 EACH 0015 (VEGETABLE CUTTER ATTACHMENT) VS9PLT 3/16SH 3/16" shredder plate 1 EACH 0016 (VEGETABLE CUTTER ATTACHMENT) VS9PLT 1/2SH 1/2" shredder plate 1 EACH 0017 (MEAT GRINDER, PARTS & ACCESSORIES) Hobart Model No. 12TIN C/EPAN Meat Grinder for #12 attachment hub; complete unit includes the tin plated cast iron chop cylinder, auger, & adjusting ring; 12 diameter x 1.75 deep SST pan, Stay Sharp alloy steel knife, & a 1/8 carbon steel grind plate 1 EACH GRAND TOTAL $ Services 1. (Line item 0001) The Conveyor and Belt equipment is required to assist in providing clean and sanitary meals to our patients; approximately 750-1000 meals per day prepared by our service. The current conveyor is at the end of its life cycle. This conveyor belt configuration is essential for us to provide fresh and nutritious meals to Veterans who have various feeding and food requirements. The Delivery Location for this conveyor belt will be at Taylor Dock, Food and Nutrition bldg. on the Jesse Brown VA Medical Center property grounds. Installation location will be: 3rd Floor Damen, Nutrition and Food bldg., Service Kitchen Room # 3495, Jesse Brown VA Medical Center, 2030 West Taylor, Chicago, IL 60612-4223. Location of area and installation will be by main loading dock area, and then by elevator to reach the 3rd floor area where installation will occur. Training on this conveyor equipment is needed and should occur within days of complete installation of conveyor belt, to enable immediate use of conveyor by all employees. Upon scheduling of installation of new conveyor, all employees will be scheduled to have required training on same/next business day that installation is finished and complete. This scheduling will be coordinated by Department Manager; training must be at least 2 separate times for one day to accommodate all shift employees. 2. (Line item 0002), the Installation of the Conveyor, MUST be performed by the OEM, or an authorized distributor who can confidently install the new conveyor and test this conveyor and ensure its absolute brand-new working order. This OEM or authorized distributor must also be confident in the deinstallation of an older model conveyor, and understand the many issues with installation/set-up that can show up during this time and know how to find ways to solve these problems. This installation of Conveyor job will also include the de-installation and complete breakdown of the current standing conveyor and attachments, the transport and disposal of the existing current conveyor belt, the unpacking and set-up of the new conveyor belt and attachments, the complete setup of new conveyor belt and attachments, the complete installation of new conveyor belt, and an after action conveyor test run, whereby the vendor can ensure that the conveyor is in new working order and has no defects upon inspection and can ensure the new working order of the new conveyor. 3. (Line item 0004, 0005 and 0006) Function of the Induction Chargers Thermal Pellet Base/Underliner Equipment: To insulate and hold appropriate temperature of room service meals for many Veterans. The Dinex induction units and the Dinex heated bases must be of the same brand as they function together and not independently; one will not work without the other. Please see posted J and A requesting Dinex Brand Name items that details why this name brand is required over other brands. The requested warranty on these items is essential to maintain constant use and good working order. The delivery/task order period of performance is as soon as possible after contract award has occurred. Delivery shall be provided no later than 45 days after receipt of order/award of contract. All quotes are requested to be submitted to CO as FOB destination. The contractor shall deliver ONLY line item(s) 0001 to 0002 to Taylor Dock, Food and Nutrition bldg. on the Jesse Brown VA Medical Center property grounds. Delivery and Installation location will be: 3rd Floor Damen, Nutrition and Food bldg., Service Kitchen Room # 3495, Jesse Brown VA Medical Center, 2030 West Taylor, Chicago, IL 60612-4223. The contractor responsible for bringing this specific equipment will need to first check in with the main gate and warehouse, before proceeding directly to the Food and Nutrition Department on Jesse Brown VA Medical Center Grounds to unload equipment at loading doc. Coordination must be given in advance of any conveyor movement from the vendor moving the new conveyor on to the VA Medical Center Grounds and into the Food and Nutrition Department. All other line items 0004 to 0017 must be delivered to Jesse Brown VA Medical, Attn: Warehouse, 2030 West Taylor, Chicago, IL 60612-4223, so a receiving report can be generated for those items. Place of Performance Address: Department of Veterans Affairs Jesse Brown VA Medical Center 2030 West Taylor Chicago, IL Postal Code: 60612-4223 Country: UNITED STATES Award shall be made to the offeror whose quotation offers the best value to the government, considering technical capability, past performance, days for completeness, and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability factor for meeting the requirement, (2) past performance (3) price, and (4) days to complete project after contract award is made. Award will be made in accordance with FAR 13.106-2(b)(3), by using Comparative Value, which will help determine Best Value for the Government. This is determined by first determining acceptability of quote by ensuring all requirements are noted within. Comparative Value is the act of comparing two or more quotes in response to a Request for Quotes. The item-by-item comparison is performed by comparing each offer to one another to determine which provides the best benefit to the Government. The Government reserves the right to select a response that provides the best benefit to the Government that meets all requirements. Even though quotes may exceed the stated requirement, the Government is not requesting or accepting alternate quotes; each response must respond to this solicitation requirement statement. For a submitted quote to be deemed acceptable, an offeror s quote must have the 17-line items (CLINs) specifying your company s price for each, a clear Subtotal, a 1-page synopsis of past performance successes, an educated estimate regarding shipping time of conveyor belt, and an educated shipping time of other items on quote. Considering Best Value, Relative importance of each factor is equal with regards to other factors. This award will NOT be based on LPTA (Lowest Price Technically Acceptable) or trade-off process. The Technical Capability Factors requires all quotes submitted to also have the same 17-line items that matches this notice, and the required statement regarding terms and conditions of contract. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items JAN 2017 Vendor shall be an Original Equipment Manufacturer )OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM (This means that for this procurement, documentation must be provided to the CO that specifies for this combined synopsis/solicitation and possible award, the warranty of all items and service warranty is 100 percent transferrable to the VA Medical Center at Jesse Brown VA Medical Center, 2030 West Taylor, Chicago, IL 60612-4223. FAR 52.212-3, Offerors Representations and Certifications Commercial Items NOV 2017 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items JAN 2017 And Includes all addenda to FAR 52.212-4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JAN 2018 The following VAAR Clauses apply to this acquisition: VAAR 852.203-70, Commercial Advertising JAN 2008 VAAR 852.211-70, Service Data Manuals NOV 1984 VAAR 852.211-75, Product Specifications JAN 2008 VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Businesses Set-Aside JUL 2016 (DEVIATION) VAAR 852.232.73, Electronic Submission of Payment Request NOV 2012 VAAR 852.246-70, Guarantee JAN 2008 VAAR 852.246-71, Inspection JAN 2008 All Offerors shall submit the following: 1. Your quote on company letterhead matching line items on this notice. 2. Your timeframe that project will be complete, with evidence (such as emails from conveyor company and shipping time frames. 3. Prior experience regarding this type of project (1-page only) 3. Your quote noted as FOB Destination. 4. The below noted statement stated below your company s quote. 5. Your VIP certification 6. Authorized distributor letter, or if not, letter from OEM/authorized distributor that the item being procured will keep and maintain the full warranty and any service agreement by being procured via (your company s name) for this acquisition. All quotations shall be sent to the Contracting Officer, by email only to Shari.Lee@va.gov. This is an open-market combined synopsis/solicitation for products and services, as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Submission shall be received not later than 11:59 PM CST, Tuesday, May 15, 2018 at email address shari.lee@va.gov. Hand delivery and fax will not be methods acceptable for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Shari Lee at shari.lee@va.gov. Point of Contact Shari Lee, Contracting Officer; shari.lee@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q0919/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q0919 36C25218Q0919.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4267511&FileName=36C25218Q0919-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4267511&FileName=36C25218Q0919-000.docx

 

File Name: 36C25218Q0919 P03 JandA OM Far 13 (CO signed).pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4267512&FileName=36C25218Q0919-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4267512&FileName=36C25218Q0919-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Jesse Brown VA Medical Center;2030 West Taylor;Chicago, IL

Zip Code: 60612-4223
 

Record

SN04904830-W 20180502/180430230712-85690249e22c4132c748acccec09469d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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