Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 24, 2018 FBO #5965
DOCUMENT

J -- Sterrad Sterilizers Maintenance - Attachment

Notice Date

3/22/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office1;Augusta, ME 04430
 

ZIP Code

04430
 

Solicitation Number

36C24118Q0240
 

Response Due

3/29/2018
 

Archive Date

4/28/2018
 

Point of Contact

Tammy Davis
 

Small Business Set-Aside

N/A
 

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24118Q0240 and the solicitation is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97. (iv) This requirement is being issued as a unrestricted. The associated NAICS code is 811219. (v) The Government intends to award a firm-fixed priced award for 12 months (04/02/2018-04/01/2019) with two (2) twelve month options. The Contractor shall provide all supervision, material, equipment, travel and labor to perform full service on-site maintenance for Sterrad NX, Sterrad 100S Sterilizer100NX(TM) and 1-DR W/ DUO units at the Boston VAMC, Jamaica Plain and West Roxbury Campuses. Please see the attached Statement of Work, Price Schedule and Evaluation below for full requirement details and pricing submission. Item # Description- Base Year 04/02/2018-04/01/2019 Qty Unit Price Amount 0001 Preventative Maintenance of STERRARD NX SERIAL # 33081241, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0002 Preventative Maintenance of STERRARD NX SERIAL # 33081259, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0003 Preventative Maintenance of STERRARD NX 100NX(TM)1-DR W/DUO SERIAL # 1043150124, SITE ID: 8396 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0004 Preventative Maintenance of S STERRARD NX SERIAL # 10033060669. SITE ID: 8395 8295 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0005 Preventative Maintenance of STERRARD NX SERIAL # 33081466, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0006 Preventative Maintenance of STERRARD NX SERIAL # 33090009, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0007 Preventative Maintenance of STERRARD NX SERIAL # 33090323, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0008 Preventative Maintenance of STERRARD NX SERIAL # 33090328, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0009 Preventative Maintenance of STERRARD 100S STERILIZER SERIAL # 10101059479, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR 0010 Preventative Maintenance of STERRAD NX SERIAL # 10033060668, SITE ID: 1349219 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Option Year 1 04/02/2019-04/01/2020 Qty Unit Price Amount 0001 Preventative Maintenance of STERRARD NX SERIAL # 33081241, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0002 Preventative Maintenance of STERRARD NX SERIAL # 33081259, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0003 Preventative Maintenance of STERRARD NX 100NX(TM)1-DR W/DUO SERIAL # 1043150124, SITE ID: 8396 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0004 Preventative Maintenance of S STERRARD NX SERIAL # 10033060669. SITE ID: 8395 8295 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0005 Preventative Maintenance of STERRARD NX SERIAL # 33081466, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0006 Preventative Maintenance of STERRARD NX SERIAL # 33090009, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0007 Preventative Maintenance of STERRARD NX SERIAL # 33090323, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0008 Preventative Maintenance of STERRARD NX SERIAL # 33090328, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0009 Preventative Maintenance of STERRARD 100S STERILIZER SERIAL # 10101059479, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR 0010 Preventative Maintenance of STERRAD NX SERIAL # 10033060668, SITE ID: 1349219 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Option Year 2 04/02/2020-04/01/2021 Qty Unit Price Amount 0001 Preventative Maintenance of STERRARD NX SERIAL # 33081241, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0002 Preventative Maintenance of STERRARD NX SERIAL # 33081259, SITE ID: 8395 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0003 Preventative Maintenance of STERRARD NX 100NX(TM)1-DR W/DUO SERIAL # 1043150124, SITE ID: 8396 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0004 Preventative Maintenance of S STERRARD NX SERIAL # 10033060669. SITE ID: 8395 8295 JAMAICA PLAIN, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0005 Preventative Maintenance of STERRARD NX SERIAL # 33081466, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0006 Preventative Maintenance of STERRARD NX SERIAL # 33090009, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0007 Preventative Maintenance of STERRARD NX SERIAL # 33090323, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0008 Preventative Maintenance of STERRARD NX SERIAL # 33090328, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR Item # Description- Qty Unit Price Amount 0009 Preventative Maintenance of STERRARD 100S STERILIZER SERIAL # 10101059479, SITE ID: 8396 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR 0010 Preventative Maintenance of STERRAD NX SERIAL # 10033060668, SITE ID: 1349219 WEST ROXBURY, in accordance with the attached Statement of Work. 1 YR TOTAL _______________________ (vi) The Contractor shall provide all supervision, material, equipment, labor and travel to perform full service on-site maintenance for Sterrad NX, Sterrad 100S Sterilizer100NX(TM) and 1-DR W/ DUO units at the Boston VAMC, Jamaica Plain and West Roxbury Campuses. Please see the attached Statement of Work for a full description of the requirement. (vii) The Place of Performance is the Boston VAMC, Jamaica Plain and West Roxbury Campuses: West Roxbury VAMC 1400 VFW Parkway, West Roxbury, MA 02132 Jamaica Plain VAMC 150 South Huntington Avenue, Jamaica Plain, MA 02130 The period of performance shall be 12 months with one two (2) twelve month options. (viii) Provision at 52.212-1, Instructions to Offerors Commercial (JAN 2017), applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-22 Alternative Line Item Proposal (JAN 2017); 52.209-7 Information Regarding Responsibility Matters (JUL 2013) ; 52.216-1 Type of Contract (APR 1984); 52.217-5 Evaluation of Options (JUL 1990); 52.233-2 Service of Protest (SEPT 2006); 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) (DEVIATION); 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); 852.233-71; Alternate Protest Procedure (JAN 1998); 852.270-1 Representatives of Contracting Officers (JAN 2008); (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order; it is in the best interest of the Government and it will not delay our purchase. (2) Quotes shall be submitted electronically via email to Tammy.Davis6@va.gov. (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. The Contractor shall include its company name, address, DUNS and Cage Code. (5) Questions shall be submitted to the Contract Specialist in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 03/26/2018 at 12:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers. (6) Evaluation Process: Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. After the evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters of the Government s choice before issuing a purchase order. The Contracting Officer will not negotiate with any quoters other than those that represent the best value to the Government and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer may issue a purchase order to other than the lowest priced quoter. The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:   Price: The Vendor shall complete the Price Schedule (attached) with proposed contract line item prices inserted in appropriate spaces. Past Performance: Provide (2) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).   Please utilize Attachment 3 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work.   The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources to include PPIRS. Technical: The vendor s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services in accordance with the Statement of Work in a timely efficient manner.   The Contractor shall demonstrate how it will utilize OEM trained personnel to perform the work. Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). The Government will evaluate prices for the option under FAR 52.217-8  by using the last year s option prices to calculate the price for six months of effort, and adding that amount to the base and other option years to arrive at the total. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. Unless exempted by the Contracting Officer, you must register in SAM before we will issue a purchase order to you. If you do not register by the date set by the Contracting Officer, the Contracting Officer might issue the order to a different quoter. Once registered, you must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014); 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011); 52.228-5 Insurance-Work on a Government Installation (JAN 1997); 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.215-71 Evaluation Factor Commitments (DEC 2009); 852.203-70 Commercial Advertising (JAN 2008), 852.232-72 Electronic Submission of Payment Requests (NOV 2012); 852.237-70 Contractor Responsibilities (APR 1984). SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration. (End of Clause) 52.217-9 --Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 Years and 6 Months. Subcontracting Commitments - Monitoring and Compliance This solicitation includes FAR 52.219-14 and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006); 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016); 52.204-14, Service Contract Reporting Requirements (OCT 2016); 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015); 52.219-8, Utilization of Small Business Concerns (NOV 2016), 52.219-14 Limitations on Subcontracting (JAN 2017) ; 52.219-28 Post Award Small Business Program Representation (JUL 2013); 52.222-3, Convict Labor (JUNE 2003); 52.222-21, Prohibition of Segregated Facilities (APR 2015); 52.222-26, Equal Opportunity (SEPT 2016); 52.222-35, Equal Opportunity for Veterans (OCT 2015); 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014); 52.222-37, Employment Reports on Veterans (FEB 2016); 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010); 52.222-50, Combating Trafficking in Persons (MAR 2015); 52.222-54, Employment Eligibility Verification (OCT 2015); 52.222-59, Compliance with Labor Laws (Executive Order 13673) (OCT 2016); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008); 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013); 52.242-5, Payments to Small Business Subcontractors (JAN 2017); 52.222-41, Service Contract Labor Standards (MAY 2014); 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014); 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014); 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015); 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017); (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 03/29/2018 at 12:00 PM. RFQ responses must be submitted via email to: Tammy.Davis6@va.gov. Hand deliveries will not be accepted. Submissions after the deadline may not be considered. (xvi) The POC of this solicitation is Tammy Davis (Tammy.Davis6@va.gov). PLASMA GAS STERILIZATION EQUIPMENT V A BOSTON HEALTHCARE SYSTEM The VA Boston Healthcare System, West Roxbury and Jamaica Plain Campuses, has a requirement for a full service on-site maintenance contract for Sterrad NX, Sterrad 100S Sterilizer100NX(TM) and 1-DR W/ DUO units. Contractor shall furnish all parts, labor, equipment, materials, and travel to perform all scheduled and unscheduled maintenance for the equipment listed below. 1. CONTRACTOR REQUIREMENTS: 1.1 Contractor shall provide only original equipment manufacturer (OEM) technically qualified technicians who are formally trained on the above equipment. Service personnel must have a good working knowledge of the equipment. 1.2 Contractor shall provide a plan for service coverage if less than two (2) personnel are trained on the equipment. The plan shall describe and ensure that the Government is not without service support for more than one day. 1.3 Contractor shall obtain the most current legal editions of the original equipment manufacturer (OEM) literature or approved copies. 1.4 Contractor shall furnish and install only OEM repair parts and OEM recommended substitution/ modifications, as required ensuring proper and safe operation of the equipment. 1.5 Contractor shall have knowledge of, furnish and install all OEM sponsored modifications at no additional charge. This includes all the OEM published Equipment Changed Orders (ECO) and (Field) Change Orders (FCO). Mandatory modifications include equipment upgrades or enhancements to equipment design, and changes necessary for operator and patient safety. Manufacturer sponsored modifications are made as hardware/software updates/ corrections becoming available from the manufacturer. In addition, the Government may request the Contractor to install said OEM sponsored modification in the event that the Government obtained knowledge of ECO or FCO before the contractor. Contractor shall make all ECO and FCO modifications in a timely manner, but in no case shall it exceed sixty (60) calendar days after ECO or FCO is announced by the OEM. All such modifications shall be made so as not to interfere with the Government's operation. If such modification is not possible during normal duty hours, the Contractor will do the modifications outside of normal duty hours (overtime) at no additional cost the Government. 2. MAINTENANCE TIME FRAMES: The Contractor shall provide scheduled preventive maintenance (PM) (l) annual calibration verification check (CVC) and unscheduled service as required. The Contractor shall perform CVC in conjunction with the preventive maintenance services. Services during the time frame will include one (1) electrical safety current leakage test to determine the amount of electrical current leakage to the case of the unit. All services performed are documented and indicated on the service ticket upon completion of services as follows: (a) Calibration: CA with the time spent (b) Preventive Maintenance INSP is inspection with the time spent, the electrical safety test is considered to be part of this process. (c) Scheduled Parts Replacement SPR with the time, name, and part numbers with cost of parts replaced. 3. SCHEDULED SERVICES: 3.1 The Contractor shall perform the schedule preventive maintenance (PM) inspection within the contract period. 3.2 The Contractor shall complete all required scheduled services within 1 working day after starting each scheduled service. 3.3 The Contractor shall coordinate with the Contracting Officer's Representative (COR) or his designee, to ensure access to the equipment to be serviced. 4. UNSCHEDULED SERVICES: 4.1 All repairs shall be accomplished and the unit fully operational within 1 working day of telephonic notification of a malfunction. These days are Monday through Friday, excluding all Government holidays. All equipment is repaired to meet manufacturers specifications at all times. 4.2 The Contractor shall respond telephonically within four (4) hours during normal duty hours days and within six (6) hours after normal duty hours/or weekends/holidays. 4.3 Delays caused by the Government must be immediately communicated to the COR. 4.4 If parts are required and are not in stock with the original equipment manufacturer, authorized sales representative, or repair parts supply outlets, an allowable delay will be determined by the COR and subsequent ship time will not exceed two days. 4.5 The Contractor shall provide for all replacements of worn and/or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM. 4.6 HOURS OF OPERATION: Jamaica Plain Campus 0700-1830 Mon thru Friday West Roxbury Campus -0700-2300 Mon thru Friday 5. SERVICE REPORTS: Upon completion of services, a service report shall be provided electronically to the COR or his designee. This report is initiated by the Contractor at the completion of each repair and at the minimum will include: (1) Contractor' s name (2) Contract number (3) Name of technician performing the repair (full printed and signed name) (4) Number of hours expended on each piece that is serviced. (5) Part number and listed cost of each repair part used (6) Equipment Control Number and serial number of equipment being repaired. 6. GOVERNMENT FURNISHED PROPERTY AND MATERIALS: The COR or his designee will provide the contractor access to the equipment covered under the contract. 7. CONTRACTOR FURNISHED PROPERTY: 71. All materials required in the performance of this contract shall be furnished by the Contractor. 7.2 Availability of manufacturer's service literature needed in the performance of the contract will be Contractor's responsibility and will remain Contractor owned at the termination of the contract. 7.3 Equipment maintenance performance under the contract includes the unlimited replacement of defective repair parts. 7.4 Contractor shall notify the COR immediately when parts required to accomplish a maintenance service are not available from the original manufacturer, authorized sales representative, or other repair parts supply outlets. 7.5 The Government shall not be responsible for any damages or loss of Contractor supplies, materials, or equipment. 7.6 The Government shall not be responsible for any damages or loss of the Contractor's personal belongings, or those of the Contractor's employees, due to fire, theft, accidents or other causes 8. PERSONS AUTHORIZED TO PLACE SERVICE CALLS The Government's COR or his/her designee. 9. SCOPE OF WORK 9.1 Qualified Technician shall report to each site as required. When departing the technician shall provide the service report with applicable information. 9.2 The performance of all services shall meet or exceed the specifications of the original equipment manufacturer. 9.3 The Contractor is not responsible for the maintenance of equipment listed when damage resulted from act of God, or Government neglect/misuse/abuse, or when services from other than the Contractor's personnel have been performed. 9.4 The Contractor shall provide unlimited unscheduled maintenance services for the equipment covered under the contract. 9.S The Contractor shall perform scheduled and unscheduled maintenance, inspection calibration /verification/certification as needed or required by OEM specification. 9.6 The Contractor shall establish and follow a procedural checklist when performing scheduled services. Any updates shall be supplied to the COR. 9.7 The Contractor shall comply with applicable federal, state, and local laws and regulations. 9.8 The Contractor shall ensure that all maintenance services meet or exceed accreditation requirements/standards of the Joint Commission on Accreditation of Healthcare Organizations. 9.9 The Contractor shall provide certificate indicating the manufacturer, model, serial number, and date of calibration. 9.10 When CVC services are complete, the Contractor shall affix certificate to the equipment. 9.11 Upon completion of each repair or service, the Contractor shall provide the COTR or his designee with a Service Report for all services prior to departure. 9.12 The Contractor shall have available or have reasonable access to all repair parts to maintain the equipment. At no time during the contract period shall the equipment remain inoperative more than 24 hours following initial on-site visit. Delays caused by Government will not be counted as contractor "down time" for the purpose of this requirement. 9.13 Repair services shall continue uninterrupted until the equipment is fully operational. If the Contractor determines that additional parts are required, services will resume as soon as parts become available. 9.14 Verification/Certification Worksheet wi11 be completed and returned to the COR. 9.15 When it is questionable as to whether a malfunction exists with the Contractor maintained equipment or the Government's utilities (i.e., water, air, electricity). The COR shall notify the Government's maintenance representative and establish an arrival time for said representative shall arrive at the job site within 30 minutes or less upon notification by COR. The Contractor's maintenance representative shall remain at the site, if not, the Contractor's maintenance representative is allowed to depart the site and return at a time which coincides with the arrival of the Government's maintenance representative. The utilities will be tested; it will then be determined what failed (the utility or the equipment). Should it be determined that the Contractor maintained equipment malfunctioned, the Government shall be reimbursed by the Contractor for the added costs for chargeable maintenance time spent testing utilities. 10. REPLACEMENT REPAIR PARTS: 1 0.1 The Contractor shall have and maintain an adequate inventory of repair parts to service the equipment listed herein and satisfactory sources of supply for such parts as may be needed in the performance of this contract. Inventory of available parts shall be readily available and be verifiable by the Government if so desired at any time. The Contractor shall ensure a backup inventory of spare parts so that any spare parts can be delivered to the site within the time frames established, if the spare part is not available from the local contractor inventory 10.2 Repair parts used in the performance of this contract shall be new under this contract. 10.3 Parts which have been replaced with Contractor furnished parts shall become the property of the Contractor. Parts once placed in a system or sub-system becomes the property of the Government. 10.4 The Contractor shall replace all worn, failed, or doubtful components and parts at no further cost or charge to the Government. Replacement parts shall be of like or current design to minimize system depreciation and obsolescence. Where statistical data of the manufacturer indicates the failure point is approaching for any component, such component, such component may be repaired or replaced in advance to prevent a system failure. 11. CONTRACTOR PERSONNEL: 11.1 The Contractor shall provide technically qualified technicians to accomplish all maintenance services required by the contract. Repair technician must have received formal training presented by the original equipment manufacturer. 11.2 The Contractor shall designate a Point of Contact (POC) for the contract. The Contractor's POC shall be authorized to discuss with the COR, any and all maintenance services required by the contract and ensure response to requests for performance of the contract. The POC shall have the authority to make decision for the Contractor. The Contracting Officer or the COR shall be notified immediately whenever the POC changes. Contractor's POC shall be submitted no later than 10 days after award of contract, and shall include as a minimum, name, title, and telephone number. 11.3 The Contractor shall not hire off-duty Government employees who serve as inspector or COR's in their Government position, or any other persons whose employment would result in a conflict of interest. 1 1.4 The Contractor shall provide each employee an identification badge which shall be displayed on their outer garment at all time when on duty. The badge shall include, as a minimum, the employee's name, current picture, the Contractor's name, and title identification. 12. SAFETY: 12.1 When the Contractor leaves on-site location where maintenance services are being performed, the site shall be lift in a clean, neat, and orderly condition ensuring the hospital staff and patients are not subjected to any safety hazards, including but not limited to expose wiring, open circuit panels, or tripping hazards. 12.2 Equipment which is left unserviceable at the end of normal duty hours or until performance can be resumed, will be identified by the Contractor attaching appropriate Lockout/Tagout to the equipment in plain view of hospital staff The COR or his designee will be informed personally or in writing of the equipment status prior to the Contractor leaving the work site. 13. Invoices shall be submitted monthly in arrears. 14. List of Sterrad Units: STERRARD NX SERIAL # 33081241, SITE ID: 8395 JAMAICA PLAIN STERRARD NX SERIAL # 33081259, SITE ID: 8395 JAMAICA PLAIN STERRARD NX 100NX(TM)1-DR W/DUO SERIAL # 1043150124, SITE ID: 8396 JAMAICA PLAIN STERRARD NX SERIAL # 10033060669. SITE ID: 8395 8295 JAMAICA PLAIN STERRARD NX SERIAL # 33081466, SITE ID: 8396 WEST ROXBURY STERRARD NX SERIAL # 33090009, SITE ID: 8396 WEST ROXBURY STERRARD NX SERIAL # 33090323, SITE ID: 8396 WEST ROXBURY STERRARD NX SERIAL # 33090328, SITE ID: 8396 WEST ROXBURY STERRARD 100S STERILIZER SERIAL # 10101059479, SITE ID: 8396 WEST ROXBURY STERRAD NX SERIAL # 10033060668, SITE ID: 1349219 WEST ROXBURY
 

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Document(s)

Attachment
 

File Name: 36C24118Q0240 36C24118Q0240.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170566&FileName=36C24118Q0240-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170566&FileName=36C24118Q0240-000.docx

 

File Name: 36C24118Q0240 Attachment 3 - Past Performance Worksheet.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170567&FileName=36C24118Q0240-001.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170567&FileName=36C24118Q0240-001.xlsx

 

File Name: 36C24118Q0240 Wage Determination.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170568&FileName=36C24118Q0240-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4170568&FileName=36C24118Q0240-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VAMC Boston;See SOW for Place of Performance;Boston, MA

Zip Code: 02301
 

Record

SN04863836-W 20180324/180322231433-f4ad48de49fcfcd3c1bfc784a51c299e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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