DOCUMENT
R -- Hotel Conference meeting room and AV equipment rental Nashville, TN. Unrestricted. - Attachment
- Notice Date
- 3/9/2018
- Notice Type
- Attachment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;Veterans Benefits Administration;Continental District Contracting;1800 G. Street N.W.;Washington DC 20006
- ZIP Code
- 20006
- Solicitation Number
- 36C10E18Q0126
- Response Due
- 3/14/2018
- Archive Date
- 4/13/2018
- Point of Contact
- Jorge Martin
- E-Mail Address
-
Martin@va.gov<br
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS SOLICITATION NOTICE This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. 36C10E18Q0126 the Combined Synopsis Solicitation is issued as a request for quotation (RFQ). The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-97. The combined synopsis/solicitation is UNRESTRICTED: The applicable NAICS Code for this solicitation is 721110, Hotels (except Casino Hotels) and Motels. The contractor shall provide in-house audio visual equipment rental services and support and conference/meeting space rental services in support of the Veterans Benefits Administration s (VBA) Quality Review Team/Assistant Veterans Service Center Managers Training - March 20-22, 2018 Training Conference Event in Nashville, TN. CLIN 0001: Provide Audio Visual Equipment Rental services per the attached Statement of Work. Unit Price___________ ;Quantity: 1; Unit of Issue: JOB; Extended Price ____________ CLIN 0002: Provide Conference/Meeting Space Rental services per the attached Statement of Work. Unit Price___________ ;Quantity: 1; Unit of Issue: JOB; Extended Price ____________ Total Price _________________________ Description of Requirement Contractor shall provide in-house audio visual equipment rental and support and conference/meeting space rental in support of the Veterans Benefits Administration s (VBA) Quality Review Team/Assistant Veterans Service Center Managers Training - March 20-22, 2018 Training Conference Event in Nashville, TN. The VA intends to make a single (all or none), firm fixed price award. SEE ATTACHED STATEMENT OF WORK. Period of Performance: March 20, 2018 March 22, 2018 FOB Destination Point: Nashville, TN 37214 FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda: 52.222-52 Exemption From Application of the Service Contract Labor Standards to Contracts for Certain Services Certification 52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) Offers will be evaluated as follows: Criteria: The Government will evaluate quotes submitted in response to this solicitation based on a consideration of the following factors: Price, Specification, Delivery Schedule and Location. Price: Price will be evaluated to determine if it is fair and reasonable. As stated in VAAR Clause 852.215-70, extra credit will be given to properly registered SDVOSB/VOSB s as follows. (1) A qualifying SDVOSB s Evaluated Price will be set at 10% less than their quoted price. (2) A qualifying VOSB s Evaluated Price will be set at 5% less than their quoted price. (3) All other Acceptable Quotes will have Evaluated Prices equal to their quoted price. Delivery Schedule: The Contractor shall provide the in-house audio visual equipment rental services and support and conference/meeting space rental services from March 20, 2018 to March 22, 2018. Location: The proposed site shall be located in the Nashville, TN 37214 area. Specification. The salient physical, functional, or performance characteristics that meeting rooms and AV equipment must meet are specified within the Statement of Work. To be considered for award, quotes must meet or exceed the salient physical, functional, or performance characteristic specified in this RFQ. Basis for Award: The Government shall make award to that quote that is found to be the lowest priced and meets the Government s stated delivery schedule, location and specifications requirements based upon the stated considerations above. FAR 52.212-3, Offeror Representations and Certifications Commercial Items applies to this solicitation. The offeror must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this solicitation. The following FAR and VAAR provisions and clauses are added as addenda: 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (MAY 2014) 52.252-2 Clauses Incorporated by Reference (FEB 1998) (FAR) http://www.acquisition.gov/far/index.html (VAAR) http://www.va.gov/oal/library/vaar/index.asp 52.252-6 Authorized Deviations in Clauses. VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) (DEVIATION) VAAR 852.215-71 Evaluation Factor Commitments (DEC 2009) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) 52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation: Paragraph b applicable clauses: (4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013) (25) 52.222-3 Convict Labor (June 2003) (27) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) (28) 52.222-26 Equal Opportunity (MAR 2007) (30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (33) 52.222-50 Combating Trafficking in Persons (MAR 2015) (42) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (49) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (56) 52.232-34 Payment by Electronic Funds Transfer Other Than System for Award Management (Jul 2013) Paragraph c applicable clauses: (7) 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) N/A N/A Quotes are due no later than March 14, 2018 by 12:00 PM Central Time. All vendors must be active in SAM. Vendor is to ensure the following information is on their written quote: Unit Price, Extended Price, Grand Total, Prompt Payment Terms, Correct Remittance Address, Cage Code, Duns Number, Tax Identification Number, Full Name and Telephone Number of Vendor's Point of Contact. Included with each quote, the Offeror is to provide the following: Completed above solicitation s section v, CLINS 0001-0002 with unit, extended and total price. A written statement limited to two pages or less demonstrating the offeror meets the delivery schedule, location and specifications listed in the SOW. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. Quotes shall be submitted electronically to email address Jorge.Martin@va.gov. The maximum size of each email cannot exceed 5 MB. Note that emails that contain compressed files such as Zip files will be rejected by the government server. Only written quotes shall be acceptable and must be received and identified by solicitation # 36C10E18Q0126. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. For additional information, please contact the Contracting Officer, Jorge Martin at (314) 253-5386 or by e-mail at Jorge.Martin@va.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/WDCVARO372/WDCVARO372/36C10E18Q0126/listing.html)
- Document(s)
- Attachment
- File Name: 36C10E18Q0126 36C10E18Q0126.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141696&FileName=36C10E18Q0126-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141696&FileName=36C10E18Q0126-000.docx
- File Name: 36C10E18Q0126 Statement of Work.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141697&FileName=36C10E18Q0126-001.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141697&FileName=36C10E18Q0126-001.docx
- File Name: 36C10E18Q0126 VA 6500.6 Appendix_C.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141698&FileName=36C10E18Q0126-002.pdf)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4141698&FileName=36C10E18Q0126-002.pdf
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- Place of Performance
- Address: Nashville, TN
- Zip Code: 37214
- Record
- SN04849009-W 20180311/180309230836-71a5c185ee506ed1d1dd1c566571c18b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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