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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 28, 2018 FBO #5941
DOCUMENT

C -- GLOBAL POSITIONING SYSTEMS (GPS) / GLOBAL INFORMATION SYSTEMS (GIS) LOCATION PROJECT - Attachment

Notice Date

2/26/2018
 

Notice Type

Attachment
 

NAICS

541360 — Geophysical Surveying and Mapping Services
 

Contracting Office

VA National Cemetery Administration Centralized Contracting Division - Department of Veterans Affairs National Cemetery Administration
 

Solicitation Number

36C78618R0204
 

Response Due

3/28/2018
 

Archive Date

5/27/2018
 

Point of Contact

William T Robbins
 

E-Mail Address

2-6534<br
 

Small Business Set-Aside

N/A
 

Description

Call for SF330 s GLOBAL POSITIONING SYSTEMS (GPS) / GLOBAL INFORMATION SYSTEMS (GIS) LOCATION PROJECT Indefinite Delivery Indefinite Quantity Contract Department of Veterans Affairs National Cemetery Administration (NCA) The Department of Veterans Affairs, National Cemetery Administration is seeking Architectural/Engineering Firms to submit Standard Form (SF) 330 for Performing GPS land surveying to locate headstones, flat marker, niche cover, monument, and cemetery infrastructure hard points to determine latitude/longitude/elevation Photographing each headstone, flat marker, niche cover, monument, and infrastructure hard point. Documenting feature attributes as an Environment Systems Research Institute (ESRI) ArcGIS shapefile (.shp) and Geodatabase file (.gdb) and creating ESRI map documents. Producing ESRI Geodatabases with interment attributes from National Cemetery database with photos of headstones and niches linked to the feature. Produce Microsoft Access 2010 and Excel 2010 interment databases of headstones, markers, and niches with linked photos of headstones. Cross referencing all field headstone and flat marker inscription data collected under this contract against the existing VA provided Burial Operations Support System (BOSS) database to determine and flag all discrepancies between the two databases. Providing a plan and report progress weekly. Provide a letter certifying 100% accuracy of the survey upon completion of each cemetery. Convert AutoCAD cemetery gravesite map drawings into ArcGIS Geodatabase format. Update existing AutoCAD drawings to reflect field verified conditions and georeference the drawings to local state plane projections. Install 1-3 survey monuments at each site. Sites 1-3 acres are to receive one, 3-10 acres two, and above 10 acres three. The applicable North American Industry Classification System (NAICS) Codes are 541310 Architectural Services and 541330 Engineering Services and the small business size standards are $7.5M and $15M respectively. Under the Veterans First Contracting program, as required by 38 U.S.C. 8127-8128, and as implemented under VA Acquisition Regulation (VAAR) subpart 819.70, this procurement is a total Service Disabled Veteran Owned Small Business (SDVOSB) set aside. The term Service-disabled veteran-owned small business (SDVOSB) under the Veterans First Contracting program has the same meaning as service-disabled veteran-owned small business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. To be eligible for award under the Veterans First Contracting Program, in addition to meeting the NAICS code small business size standard, these businesses must be listed as verified in the Vendor Information Pages (VIP) database at https://www.vip.vetbiz.gov. To be considered for this procurement, all SDVOSB firms that submit Standard Form (SF) 330s must be listed in the Veterans Information Page (VIP) as a verified SDVOSB. Offers from unverified SDVOSBs are considered deficient and will not be evaluated further. A firm s status will be verified in VIP at time of receipt of the SF 330, prior to conducting evaluations/interviews/discussions, and again, prior to award. This set aside process is in keeping with VA Procurement Policy Memorandum 2016-05 Implementation of the Veterans First Contracting Program, FAR Part 19, and the requirements of FAR 36.6 for acquiring Architect-Engineer Services. SELECTION CRITERIA This contract will be procured under the Brooks A/E Act and FAR Part 36. This is not a request for proposal. In accordance with FAR Part 15.3 and Part 36.6, a two-stage process shall be used in the award selection as follows: In Stage 1, prospective offerors will assemble their technical teams and submit SF330 Part I and Part II to include detailed information about their proposed team, management plan, and other requirements described below. Offerors will be ranked by a Technical Evaluation Board based on Evaluation Factors provided in this announcement. While the government intends to execute Stage 2, it reserves the right at its sole discretion to make awards solely based on written submissions, contractors are advised to include all information in their written submission. In Stage 2, upon notification, the offerors will be interviewed by the Technical Evaluation Board. Interviews will be based on the original evaluation criteria offering a chance for clarification and discussion of the SF 330 submissions. The Technical Evaluation Board may make alterations to the rankings based on information gathered in the interviews, consistent with the announced Evaluation Factors and will recommend the offeror(s) for award to the Source Selection Authority. Interested firms having the qualifications to meet these requirements are invited to submit their proposal using Standard Form 330 along with a letter of interest and lead designer portfolio. Please be specific, provide pertinent and requested information. Vague, relative and general information will be discounted. Projects completed before 2013 will not be considered. Only the top rated firms will be recommended for interview by the Technical Evaluation Board based solely on their written response to this announcement and reference contacts. Interested firms must include Part II (General Qualification) for each firm that is part of the proposed team. Selection will be based on the most highly qualified team with an experienced lead designer. Offerors must submit their SF330 Part I and Part II with a letter of interest as a wire-bound portfolio (8 ½ x 11 ). Additional instructions for Part I are listed below. SF-330, PART I, SECTION C: Section C may be modified to provide more than six proposed team members. However, prioritize team members and use the first slots for those that are most important to creating the best well rounded team or demonstrate your concentrated areas of expertise. It is recommended that firms creating a well-rounded team or demonstrating concentrated areas of expertise listed in Section C, also be included in Section F. SF-330, PART I, SECTION D: Include an organization chart of the team. Be specific and include team member names with professional credentials and affiliated firm. SF-330, PART I, SECTION E, ITEM 13, "ROLE IN THIS CONTRACT": Only a few individuals in the lead firm and prime consultants will work with NCA on a regular basis. NCA considers these individuals as "Key Personnel". Those individuals that best represent your ability to accomplish the requirements of this contract should be prioritized and placed in the first few pages of Section E with those roles clearly noted in Item 13. CEOs and other executive personnel should not be submitted as "Key Personnel" unless they have direct responsibility for accomplishing the task orders. Important team members or consultants that would have a primary, but not regular role can be placed after "Key Personnel". It is highly recommended to color code Section E to differentiate prime contractor personnel from sub-contractor personnel. It is also recommended that personnel directly responsible for work submitted in Section F should also be included in Section E. SF330, PART I, SECTION F: As stated in the SF330, provide example projects which best illustrate proposed team's qualifications for this contract and provide a brief description of the project and relevance to this contract. It is highly recommended to color code Section F to differentiate prime contractor projects from any projects where a sub-contractor might have been the prime contractor. It is important to carefully match example project titles used in different areas of the proposal for clarity. This is particularly true of example projects used in Section F and Section H. SF330, SECTION H, ADDITIONAL INFORMATION: Also, include a Management Plan (not to exceed 3 pages) with a clear plan of the team's overall management philosophy that includes the following information: organizational chart from Section D, the team's project assignment methodology and approach; a strategy for designing and producing all work within the negotiated fee; a plan for designing a project that will meet the Government's limited construction budgets; a plan for scheduling that includes a subheading on managing and scheduling projects with the Government's unpredictable issuance of task orders in terms of number, importance and urgency; and a plan to bring projects in on contract required budgets of +/- 5% and track/control costs. Also, provide a Communication Plan in conjunction with the Section D organization chart that clearly articulates a plan demonstrating the approach and overall strategy to communication including roles, responsibilities, goals, possible stakeholders, technology, thoughts on being responsive to an issue or how the team will be proactive on emerging situations, evaluation, midcourse corrections and any additional information about the organization. Also, provide a Quality Control Plan that will assure a quality project; provide well coordinated drawings within each discipline, across disciplines, and with specifications; control costs, provide quality control during design and during construction; include quality assurance approach for meeting Statement of Work, limited budgets and schedules; show a clear understanding of how the team uses specifications in controlling cost and assist in management during construction. Also, provide a section on Lessons Learned, what have been the typical problems areas in design and construction, what has worked to solve those problems and what has not worked. Also, provide past performance documentation (for each sample project submitted in section F). Provide copies of any performance evaluations or owner review of firm's performance; provide an owner point of contact including name, title, address and current phone number, references will be contacted; provide copies (or listing) of awards; provide copies of letters of appreciation and commendations. EVALUATION FACTORS Offerors will be evaluated on five (5) factors, listed in descending order of relative importance. Descriptions of each Evaluation Factor for this procurement are listed below: 1. Specialized Experience 2. Firm Capacity 3. Past Performance 4. Professional Qualifications 5. Geographic Location 1. SPECIALIZED EXPERIENCE Experience with projects involving the tasks described in the Statement of Work (SOW) to include preparing and evaluating GIS shapefile data; experience with collecting GPS horizontal and vertical spatial location data; experience creating ArcGIS map documents matching photographs to database points; and experience developing reports identifying data discrepancies. Provide up to three projects of similar scope and complexity completed or substantially completed within the past five years which best illustrates specialized experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team in the areas outlined above. 2. FIRM CAPCITY Describe the firm s ability to accomplish the work in the required time. Show the ability to complete GIS/GPS surveys at prescribed locations: indicate firms/teams location, including main offices, branch offices and any sub- consultants offices and demonstrate how this will be advantageous to the Government. Show the ability in terms of capacity to perform the work at 14 to 32 cemeteries per year. Indicate the firm s present workload and the availability of the project team, for the specified contract performance period. Identify the number of surveyors licensed in any one of the states in the United States that will be assigned to each project, as well as the number of survey teams. If supplemental resources are needed, identify how the resources will be obtained through partnering or teaming. Specify the percentage of work on each project performed by each partner, if the project is a joint venture. 3. PAST PERFORMANCE Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. In accordance with VA Information Letter (IL) 049-03-9, past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. A record of significant claims against the firm because of improper or incomplete architectural and engineering services shall be considered. 4. PROFESSIONAL QUALIFICATIONS Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness: Awards, Letters of Recommendation, Outstanding Merits, Evaluations, Letters from past clients, Etc. Background of firms (Prime and Sub) and key personnel (Project Manager, Principal, and other key personnel) provided in the SF330. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF 330 Part 1 Section G. 5. GEOGRPHIC LOCATION Geographic location is nationwide and conditions will be unique to each cemetery to be surveyed. Knowledge of cemetery layout, risks to schedule due to geographic considerations will be integral and contractors should explain how they will obtain such diverse knowledge. Firms shall provide a Microsoft Project file of the Gantt chart that lays out the firms approach, timeline, tools and number of crews to be used in execution of the 49 cemeteries to be surveyed within the timeframe of the base and option period of the contract. This notice serves as the Governments call for Standard Form (SF) 330s from interested SDVOSB Architectural/Engineering (A/E) Firm concerns. Firms that meet the requirements described in this announcement are invited to submit one (1) electronic copy of their SF-330 package via e-mail to Mr. William Robbins at william.robbins2@va.gov by 4:00 pm Eastern March 28, 2018. SF-330, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant. Part II shall be submitted for each proposed consultant s office involved. The evaluation board will prepare a selection report recommending firms, in order of preference based on the combined SF330 and discussion/interview score, that are considered to be the most highly qualified to perform the required services. The selection authority shall review the recommendations of the evaluation board and shall, with the advice of appropriate technical and staff representatives, make the final selection. This final selection shall be a listing, in order of preference, of the firms considered most highly qualified to perform the work. If the firm listed as the most preferred is not the firm recommended as the most highly qualified by the evaluation board, the selection authority shall provide for the contract file a written explanation of the reason for the preference. All firms on the final selection list are considered selected firms with which the contracting officer may negotiate in accordance with FAR 36.606, beginning with the most preferred firm in the final selection. If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a written final proposal revision from the firm, and notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list. Questions regarding this procurement should be directed, in writing, to the Contract Specialist Mr. William Robbins at william.robbins2@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/36C78618R0204/listing.html)
 

Document(s)

Attachment
 

File Name: 36C78618R0204 36C78618R0204_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109682&FileName=36C78618R0204-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109682&FileName=36C78618R0204-000.docx

 

File Name: 36C78618R0204 GPS Contract Statement of Work.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109684&FileName=36C78618R0204-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109684&FileName=36C78618R0204-001.pdf

 

File Name: 36C78618R0204 Cemetery Listing.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109685&FileName=36C78618R0204-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4109685&FileName=36C78618R0204-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04834953-W 20180228/180226231410-4d745876295590d6914f135f713188a4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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