SOLICITATION NOTICE
S -- Custodial Services and Grounds Maintenance - Attachment 1 - Statement of Work - Attachment 4 - Pricing Sheet - Attachment 2 - Task Frequency Chart - Attachment 3 - Environmental Requirements
- Notice Date
- 2/26/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- Department of Homeland Security, Customs and Border Protection, Border Enforcement Contracting Division - Mountain Branch, 4760 N Oracle Rd, Suite 100, Tucson, Arizona, 85705, United States
- ZIP Code
- 85705
- Solicitation Number
- 20099549
- Archive Date
- 3/30/2018
- Point of Contact
- Matthew P Redman, Phone: 5204072814, Nicholas Martinelli,
- E-Mail Address
-
Matthew.P.Redman@cbp.dhs.gov, Nicholas.F.Martinelli@cbp.dhs.gov
(Matthew.P.Redman@cbp.dhs.gov, Nicholas.F.Martinelli@cbp.dhs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Environmental Requirements Task Frequency Chart Pricing Sheet Statement of Work General Information Document Type: Combined Synopsis / Solicitation Solicitation Number: 20099549 Classification Code: S - Utilities and Housekeeping Services NAICS Code: 561720 - Janitorial Services Contracting Office Address: Department of Homeland Security, Border Enforcement Contracting, Pacific Branch, 4760 Oracle Road, STE 100, Tucson, AZ 85705 I. Description: (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. (ii) This solicitation (20099549) is issued as a Request for Quote (RFQ) for Custodial Services and Grounds Maintenance. (iii) This proposed acquisition is a 100% Small Business Set-Aside. (iv) The proposed acquisition consists of the following Contract Line Items Numbers (CLINs): Base Year CLIN 0010: Custodial Services - Metaline Falls, Washington CLIN 0020: Grounds Maintenance - Metaline Falls, Washington Option Year 1 CLIN 0030: Custodial Services - Metaline Falls, Washington CLIN 0040: Grounds Maintenance - Metaline Falls, Washington Option Year 2 CLIN 0050: Custodial Services - Metaline Falls, Washington CLIN 0060: Grounds Maintenance - Metaline Falls, Washington Option Year 3 CLIN 0070: Custodial Services - Metaline Falls, Washington CLIN 0080: Grounds Maintenance - Metaline Falls, Washington Option Year 4 CLIN 0090: Custodial Services - Metaline Falls, Washington CLIN 0100: Grounds Maintenance - Metaline Falls, Washington II. Proposal Submission Instructions •(i) (i) The solicitation will end on March 15, 2018, at 6:00 PM, Pacific Daylight Time (PDT). •(ii) (ii) Email submissions only. Submit all proposals and questions to Contract Specialist Matthew Redman, at the following email address: Matthew.P.Redman@CBP.DHS.Gov Subject line of the email should read: 20099549 - Custodial/Grounds Maintenance - USBP. (iii) Emailed submissions must be in separate attachments and clearly indicate what is being provided. The following criteria must be followed when submitting proposal attachments: 1. Quotation documents must be in Microsoft Word or Excel (or compatible). 2. Submission of a fully completed Unit Pricing Sheet for each individual period of performance, in accordance with Attachment Four (4) for this solicitation. Pricing shall be submitted for the base period of performance and all option year periods of performance. (iv) Due to restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the proposal exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation. (v) Submissions must be received no later than the exact time specified in this solicitation to be considered for award. Time of receipt will be determined by the government's email receipt time. It is the prospective Offeror's responsibility to ensure this is done according to the above restrictions. (vi) Pricing shall be entered using the attached Pricing Sheet (attachment 4) of this synopsis/solicitation to provide prices for each individual period of performance. Aggregate price for all periods of performance shall reflect the total price to the Government at award. (vii) ****Question Submission : Interested offerors must submit any questions concerning the solicitation at the earliest time possible, but not later than March 7, 2018 (6:00pm Pacific Daylight Time), to enable the Buyer to respond. Questions must be submitted directly to the Proposal Submission Point of Contact (POC) as indicated in Section II(ii) of this solicitation document. Questions not received within a reasonable time prior to close of the solicitation may not be considered. **** (viii) Proposals MUST be good for 30 calendar days after close of RFQ. (ix) This solicitation requires registration within the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. III. Period of Performance (PoP): April 1, 2018 - March 31, 2019 (Base year) April 1, 2019 - March 31, 2020 (Option Year 1) April 1, 2020 - March 31, 2021 (Option Year 2) April 1, 2021 - March 31, 2022 (Option Year 3) April 1, 2022 - March 31, 2023 (Option Year 4) (60 months if all options exercised). •IV. Place of Performance: Metaline Falls Border Patrol Station 105 Highway 31 Metaline, WA 99152. V. Evaluation and Award Award Criteria: An award will be made to the responsive offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. FAR CLAUSES 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016) 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six (6) months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) Days. (End of Clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 10 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) 52.249-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (SHORT FORM) (APR 1984) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (JAN 2017) CBP CLAUSES CONTRACT TYPE (OCT 2008) This is a Firm Fixed Price Purchase Order. [End of Clause] TERM OF CONTRACT (MARCH 2003) The term of this contract is from April 01, 2018 through March 31, 2019. [End of Clause] CONTRACTING OFFICER'S AUTHORITY (MAR 2003) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. [End of Clause] ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM (IPP) (JAN 2016) Beginning April 11, 2016, payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). Payment terms for existing contracts and orders awarded prior to April 11, 2016 remain the same. The Contractor must use IPP for contracts and orders awarded April 11, 2016 or later, and must use the non-IPP invoicing process for those contracts and orders awarded prior to April 11, 2016. "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP: -Complete, accurate and printable invoice The IPP was designed and developed for Contractors to enroll, access and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting IPPCustomerSupport@fms.treas.gov or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer. (End of Clause) GOVERNMENT CONSENT OF PUBLICATION/ENDORSEMENT (MAR 2003) Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any news release or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services. [End of Clause] NON-PERSONAL SERVICE (MAR 2003) 1. The Government and the contractor agree and understand the services to be performed under this contract are non-personal in nature. The Contractor shall not perform any inherently Governmental functions under this contract as described in Office of Federal Procurement Policy Letter 92-1 2. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees will act and exercise personal judgment and discretion on behalf of the Contractor. 3. The parties also recognize and agree that no employer-employee relationship exists or will exist between the Government and the Contractor. The Contractor and the Contractor's employees are not employees of the Federal Government and are not eligible for entitlement and benefits given federal employees. Contractor personnel under this contract shall not: (a) Be placed in a position where there is an appearance that they are employed by the Government or are under the supervision, direction, or evaluation of any Government employee. All individual employee assignments any daily work direction shall be given by the applicable employee supervisor. (b) Hold him or herself out to be a Government employee, agent or representative or state orally or in writing at any time that he or she is acting on behalf of the Government. In all communications with third parties in connection with this contract, Contractor employees shall identify themselves as such and specify the name of the company of which they work. (c) Be placed in a position of command, supervision, administration or control over Government personnel or personnel of other Government contractors, or become a part of the government organization. In all communications with other Government Contractors in connection with this contract, the Contractor employee shall state that they have no authority to change the contract in any way. If the other Contractor believes this communication to be direction to change their contract, they should notify the CO for that contract and not carry out the direction until a clarification has been issued by the CO. 4. If the Contractor believes any Government action or communication has been given that would create a personal service relationship between the Government and any Contractor employee, the Contractor shall promptly notify the CO of this communication or action. 5. Rules, regulations directives and requirements which are issued by U.S. Customs & Border Protection under their responsibility for good order, administration and security are applicable to all personnel who enter U.S. Customs & Border Protection installations or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract. [End of Clause] ADDITIONAL CONTRACTOR PERSONNEL REQUIREMENTS (OCT 2007) The Contractor will ensure that its employees will identify themselves as employees of their respective company while working on U.S. Customs & Border Protection (CBP) contracts. For example, contractor personnel shall introduce themselves and sign attendance logs as employees of their respective companies, not as CBP employees. The contractor will ensure that their personnel use the following format signature on all official e-mails generated by CBP computers: [Name] (Contractor) [Position or Professional Title] [Company Name] Supporting the XXX Division/Office... U.S. Customs & Border Protection [Phone] [FAX] [Other contact information as desired] [End of Clause] •(x) Defense Priorities and Allocations System (DPAS) and assigned rating will not apply. •(xi) NOTE: One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements. •(xii) NOTE: Any additional terms and conditions that are submitted as part of a vendor's quote to this RFQ that are inconsistent with this RFQ or the Federal Acquisition Regulation (FAR) will result in that quote being considered non-responsive and ineligible for award. (End of provision) 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (SEP 2012), Alternate II (JUN 2006) (a) Sensitive Information, as used in this clause, means any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information: (1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Pub. L. 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee); (2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, part 1520, as amended, ''Policies and Procedures of Safeguarding and Control of SSI,'' as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee); (3) Information designated as ''For Official Use Only,'' which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person's privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and (4) Any information that is designated ''sensitive'' or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures. (b) ''Information Technology Resources'' include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites. (c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All Contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures. (d) The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns. (e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those Contractor employees authorized access to sensitive information, the Contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance. (f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources. Alternate II (JUN 2006) When the Department has determined contract employee access to sensitive information or Government facilities must be limited to U.S. citizens and lawful permanent residents, but the contract will not require access to IT resources, add the following paragraphs: (g) Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee. (h) Contractors shall identify in their proposals, the names and citizenship of all non- U.S. citizens proposed to work under the contract. Any additions or deletions of non- U.S. citizens after contract award shall also be reported to the Contracting Officer. (End of Clause) SPECIAL SECURITY REQUIREMENT & CONTRACTOR PRE-SCREENING (SEP 2011) 1. Contractors requiring recurring access to Government facilities or access to sensitive but unclassified information and/or logical access to Information Technology (IT) resources shall verify minimal fitness requirements for all persons/candidates designated for employment under any Department of Security (DHS) contract by pre-screening the person /candidate prior to submitting the name for consideration to work on the contract. Pre-screening the candidate ensures that minimum fitness requirement are considered and mitigates the burden of DHS having to conduct background investigations on objectionable candidates. The Contractor shall submit only those candidates that have not had a felony conviction within the past 36 months, illegal drug use within the past 12 months from the date of submission of their name as a candidate to perform work under this contract. Contractors are required to flow this requirement down to subcontractors. Pre-screening involves contractors and subcontractors reviewing: a. Felony convictions within the past 36 months. An acceptable means of obtaining information on felony convictions is from public records, free of charge, or from the National Crime Information Center (NCIC). b. Illegal drug use within the past 12 months. An acceptable means of obtaining information related to drug use is through employee self-certification, by public records check; or if the contractor or subcontractor already has drug testing in place. There is no requirement for contractors and/or subcontractors to initiate a drug testing program if they do not have one already in place. c. Misconduct such as criminal activity on the job relating to fraud or theft within the past 12 months. An acceptable means of obtaining information related to misconduct is through employee self-certification, by public records check, or other reference checks conducted in the normal course of business. 2. Pre-screening shall be conducted within 15 business days after contract award. This requirement shall be placed in all subcontracts if the subcontractor requires routine physical access, access to sensitive but unclassified information, and/or logical access to IT resources. Failure to comply with the pre-screening requirement will result in the Contracting Officer taking the appropriate remedy. (End of Clause) Attachments: 1. Statement of Work (SOW) 2. Frequency Chart 3. Environmental Requirements 4. Pricing Sheet
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCS/SBIAO/20099549/listing.html)
- Place of Performance
- Address: 105 Highway 31, Metaline, Washington, 99152, United States
- Zip Code: 99152
- Record
- SN04834717-W 20180228/180226231231-50bdaf62e19dbecae1af217cdc80f69d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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