Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 25, 2018 FBO #5938
DOCUMENT

J -- HVAC Maintenance Services and Repair of Air/Heating In cemetery buildings. - Attachment

Notice Date

2/23/2018
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;National Cemetery Administration Pacific;Oakland, CA 94612
 

ZIP Code

94612
 

Solicitation Number

36C78618Q0198
 

Response Due

2/28/2018
 

Archive Date

3/5/2018
 

Point of Contact

Val Saucedo
 

Small Business Set-Aside

Total Small Business
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C78618Q0176 Posted Date: 02-23-2018 Original Response Date: 02-28-2018 Current Response Time: 5:00pm(PST) Product or Service Code: J045 Set Aside: Small Business NAICS Code: 238220 Contracting Office Address Department of Veterans Affairs National Cemetery Administration Pacific District 1301 Clay Street, Suite 1230 North Oakland CA 94612-5209 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of 1.5 Million. The National Cemetery Administration Pacific District is seeking quotes from Small Business that are qualified to contract services for HVAC Maintenance of air and heating in the cemetery buildings. The awarded contract will be a Base year w/4 Option periods at Tahoma National Cemetery Base Year: March 5, 2018 or Date of award through September 30, 2018 CLIN No. Description: Est. Qty Frequency/Unit Unit Cost Est. Total Cost 0001 HVAC Maintenance of Service and Repair of Air and Heating in all Bldgs 7 Months $_________ $___________ Total Estimated Cost: $___________ Option Period 1: October 1, 2018 through September 30, 2019 CLIN No. Description: Est. Qty Frequency/Unit Unit Cost Est. Total Cost 1001 HVAC Maintenance of Service and Repair of Air and Heating in all Bldgs 12 Months $_________ $___________ Total Estimated Cost: $___________ Option Period 2: October 1, 2019 through September 30, 2020 CLIN No. Description: Est. Qty Frequency/Unit Unit Cost Est. Total Cost 2001 HVAC Maintenance of Service and Repair of Air and Heating in all Bldgs 12 Months $_________ $___________ Total Estimated Cost: $___________ Option Period 3: October 1, 2020 through September 30, 2021 CLIN No. Description: Est. Qty Frequency/Unit Unit Cost Est. Total Cost 3001 HVAC Maintenance of Service and Repair of Air and Heating in all Bldgs 12 Months $_________ $___________ Total Estimated Cost: $___________ Option Period 4: October 1, 2021 through September 30, 2022 CLIN No. Description: Est. Qty Frequency/Unit Unit Cost Est. Total Cost 4001 HVAC Maintenance of Service and Repair of Air and Heating in all Bldgs 12 Months $_________ $___________ Total Estimated Cost: $___________ Total Base and all Option Years Estimated Cost:__________ All interested companies shall provide a quote for the following: Services The following Planned Maintenance Program is to be executed on all equipment included in the Addendum A - Schedule of Equipment. Exhaust Fans are serviced annually during the Spring visit. 1.Four (4) air filter replacement visits per year. 2. Four (4) major planned inspection visits per year to include a complete functionality test and inspection of all major components and operating cycles. All necessary alignment, calibration, tightening, adjustment, and lubrication are also included. a. Testing will include tests for excessive vibration, motor and compressor operation, proper refrigerant charge, operating and safety control function, proper combustion, crankcase heater operation, etc. b. Inspection will include visual observation for worn, failed, failing, or doubtful components such as; sheaves, pulleys, mounting brackets, linkages, refrigerant or oil leaks, water leaks, electrical components, etc. c. Aligning will include belts, pulleys, sheaves, etc. d. Calibrating will include safety and operating controls for temperature, pressure, timers, etc. e. Tightening will include electrical connections, mounting bolts, pipe clamps, linkages, couplings, etc. f. Adjustment will include belt tension, dampers, gas pressure, water levels, superheat, etc. g. Lubrication will include motors, pumps, fan bearings, damper and guide vane linkages, etc. h. Cleaning will include an annual cleaning of all outdoor coils and air intake screens. 3. One (1) annual drive belt replacement, alignment, and tensioning will be performed. 4. Planned maintenance is limited to all components and functions within the equipment enclosure. 5. Minor cleaning or repair which is found to be needed during quarterly inspection will be not be performed without prior authorization. 6. Indoor coil cleaning will be performed on a time and material basis. 7. Authorization for time and materials work or quoted repairs will be obtained for any further services. Planned Maintenance Program Description Addendum A - Schedule of Equipment Unit # Mfg Model Serial Filter(s) Belt Equipment Location 01A LENNOX GHR26Q4/5-100-1 5896G10269 (1) 20x25x1 MECH. RM 01B LENNOX HS29-653-2Y 5896C56972 GROUND LEVEL 02A LENNOX GHR26Q4/5-100-1 5896G10264 (1) 20x25x1 MECH. RM 02B LENNOX HS29-653-2Y 5896D33959 GROUND LEVEL 03A LENNOX GHR26Q3/4-100-1 5895J40033 (1) 20x25x1 MECH. RM 03B LENNOX HS29-463-2Y 5896E-29041 GROUND LEVEL 04A LENNOX GHR-26Q-3-75-1 5895K35398 (1) 14x25x1 MECH. RM 04B LENNOX HS29413-2Y 5896E28656 GROUND LEVEL 06A COLEMAN TG95060A10MP11A W1K2192386 (1) 18x25x2 MECH RM 06B COLEMAN TCJD3054153A W1F2914338 OUTSIDE OF MECH 5 LENNOX GHR26Q2/3-50-1 5895M01019 (1) 14x25x1 INFORMATION CTR 7 REZNOR SCE400-6-S2J EAVH66H6N45231 (3) 16x25x2 (2) 20x25x2 A41 MAINT SHOP 8 MARKEL F2F5107CA1L LN60721036 MAINT SHOP 9 MARKEL 12-208360-5.0-24T LR6114 MAINT SHOP E10 COOK 18SP10D 23S440631000007108 DD ROOF E11 COOK 18SP10D 23S440631000007103 DD WALL E12 COOK 100C10DL 200016020896 DD ROOF EF-5 COOK 70C15DH 023S4406310000052 DD ROOF EF1 COOK 100C10DL 023S4406310200016010 DD ROOF EF2 COOK 100C10DH 23540063102000700 DD ROOF EF3 COOK 120C10D 235440631000002000 DD ROOF EF4 COOK 195C6B 23544631000006400 DD ROOF EF6 COOK 120C11D 023S440631000004302 DD ROOF EF7 COOK 100C10DL 023S440631020001602 DD ROOF EF8 COOK 18SP10D 023S440631020002501 DD WALL EF9 COOK 18SP10D 023S440631000003401 DD WALL General Terms and Conditions 1. The Contractor will provide maintenance on the equipment as listed in the Contract Equipment Schedule. The Contract Equipment Schedule will be provided with this agreement. The Contractor will provide agreed-upon services to said equipment adhering to the manufacturer's specifications and designs. 2. Regular service will be performed between 8:00 AM and 4:30 PM, Monday through Friday, except holidays as recognized by this firm (New Years, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas). Emergency service will be available at all times. Place of Performance Tahoma National Cemetery 18600 Southeast 240th Street Kent, WA 98042-4868 Award shall be made to the quoter, whose quotation for award, such as "offers the best value to the government, considering technical capability, past performance, and price."] The government will evaluate information based on the following evaluation criteria: "(1) technical capability factor "meeting or exceeding the requirement, (2) past performance, and (3) price. When evaluation factors are used, the contracting officer may insert a provision substantially the same as the provision at 52.212-2, Evaluation Commercial Items, in solicitations for commercial items or comply with the procedures in 13.106 if the acquisition is being made using simplified acquisition procedures. When the provision at 52.212-2 is used, paragraph (a) of the provision shall be tailored to the specific acquisition to describe the evaluation factors and relative importance of those factors. However, when using the simplified acquisition procedures in Part 13, contracting officers are not required to describe the relative importance of evaluation factors. Offers shall be evaluated in accordance with the criteria contained in the solicitation. For many commercial items, the criteria need not be more detailed than technical (capability of the item offered to meet the agency need), price and past performance. Technical capability may be evaluated by how well the proposed products meet the Government requirement instead of predetermined sub factors. Solicitations for commercial items do not have to contain sub factors for technical capability when the solicitation adequately describes the item s intended use. A technical evaluation would normally include examination of such things as product literature, product samples (if requested), technical features and warranty provisions. Past performance shall be evaluated in accordance with the procedures in 13.106 or Subpart 15.3, as applicable. The contracting officer shall ensure the instructions provided in the provision at 52.212-1, Instructions to Offerors Commercial Items, and the evaluation criteria provided in the provision at 52.212-2, Evaluation Commercial Items, are in agreement. Select the offer that is most advantageous to the Government based on the factors contained in the solicitation. Fully document the rationale for selection of the successful offeror including discussion of any trade-offs considered The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.203-11, Certification & Disclosure Regarding Payments to Influence Certain Federal Transactions FAR 52.212-1, Instructions to Offerors Commercial Items (April, 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (November 2013) FAR 52.225-18, Place of Manufacture FAR 52.233-2, Service of Protest VAAR 852.246-7, Guarantee VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated By Reference VAAR 852.252-70 includes the following provisions that must be completed by the offeror: FAR 52.209-5, Certification Regarding Responsibility Matters FAR 52.222-22, Previous Contracts and Compliance Reports FAR 52.222-25, Affirmative Action Compliance FAR 52.225-4, Buy American Act Free Trade Agreements Israeli Trade Act Certificate Alternate III (Nov 2012) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.\ The Contracting Officer s address is: National Cemetery Administration 75 Barrett Heights Road, Ste 309 Stafford, VA 22556 The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are included as addenda to FAR 52.212-4: FAR 52.217-8, Option to Extend Services (Nov 1999) *30 calendar days FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) * 30; 60; Five years FAR 52.202-1 Definitions FAR 52.203-3 Gratuities FAR 52.203-6 Alt I Restrictions on Subcontractor Sales to the Government FAR 52.203-12 Limitation of Payments to Influence Certain Federal Transactions FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.252-2, Clauses Incorporated By Reference VAAR 852.203-70, Commercial Advertising VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.246-71, Inspection FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (January, 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b)(4), (b)(8), (b)(14)(ii), (b)(19), (b)(25), (b)(28 34), (b)(40), (b)(42), (b)(44)(iv), (b)(46), (b)(52) https://www.wdol.gov/ All quoters shall submit 1 (one) copy of their technical and price quote (On a SF 1449) via email to the CO. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11, required registration in the System for Award Management (SAM) database prior to award of a contract. This is a Small Business set-aside for services as defined herein.    The government intends to award a purchase order as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). All inquiries shall be made to the Purchasing Agent: Valentin Saucedo, valentin.saucedo@va.gov Oakland Memorial Service Network 1301 Clay Street, Suite 1230 North Oakland, CA 94612-5209 NLT February 28, 2018, at 5:00pm (PST). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail. Any questions or concerns regarding this solicitation should be submitted in writing via e-mail; valentin.sauedo@va.gov to the Purchasing Agent, (510-637-6288). End of Document
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/36C78618Q0198/listing.html)
 

Document(s)

Attachment
 

File Name: 36C78618Q0198 36C78618Q0198.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4104240&FileName=36C78618Q0198-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4104240&FileName=36C78618Q0198-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04833470-W 20180225/180223231744-77298b08cc3531cd5786c3406e6df29c (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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