SOLICITATION NOTICE
X -- 2018 National Historically Black Colleges and Universities Week Conference - Request for Quotations
- Notice Date
- 2/20/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Education, Contracts & Acquisitions Management, Contracts (All ED Components), 550 12th Street, SW, 7th Floor, Washington, District of Columbia, 20202
- ZIP Code
- 20202
- Solicitation Number
- HBC-EMS2018-0002
- Archive Date
- 3/23/2018
- Point of Contact
- Gary L. Weaver, Phone: 202-302-8907
- E-Mail Address
-
Gary.Weaver@ed.gov
(Gary.Weaver@ed.gov)
- Small Business Set-Aside
- N/A
- Description
- Complete RFQ with all requirements, basis for award, and quote instructions. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted in conjunction with FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation OS-EMS2018-0001 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-94,2005-95. The NAICS Code is 721110, Hotels (Not Casino) and Motels, and small business size standard is $32.5M. The U.S. Department of Education (ED) has a requirement to obtain meeting space and hotel guest room accommodations for a conference hosted by The White House Initiative on Historically Black Colleges and Universities (HBCU) in September 2018. The preferred dates are September 16-19, 2018, which precedes the Annual Legislative Conference of the Congressional Black Caucus. The Department will not accept the dates of September 19-23, 2018, which conflict with a Congressional Black Caucus event that may impact attendee participation. AREA OF CONSIDERATION: Washington, DC only, large hotels. Hotel must be able to accommodate a minimum of 400 sleeping rooms plus meeting space that can accommodate 1000 attendees in rounds, plus audio visual setup with a stage and 4 breakout rooms to accommodate 200 each in theater-style seating in each breakout room. The majority of lodging and conference rooms must be at the same general location, although we will consider partnering arrangements where locations within close proximity to each other are quoted. The firm selected to receive an offer from the Department is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the purchase order. SAM can be accessed at https://www.sam.gov. Firms shall include their DUNS number in their quote. If the firm does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award. Also, contractors should note the requirement to submit invoices electronically by means of the web-based system, Invoice Processing Platform (IPP). All interested, responsible sources may submit a quote directly to the U.S. Department of Education. However, the Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any quote from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding quotes on behalf of the venue whose accommodations and/or facility are being offered. Evidence shall include a signed agreement between the vendor and the offeror. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any quote which requires the Government to make an offer that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offeror's facility shall be deemed technically unacceptable and will not be considered for award. CLARIFICATION QUESTIONS: Submit all clarification questions concerning this solicitation in writing via E-Mail to Jermaine Sullivan at Jermaine.Sullivan@ed.gov and Gary Weaver at Gary.Weaver@ed.gov. ED will accept clarification questions until 12:00 p.m. EST Monday, March 5, 2018. After this date ED does not guarantee that a response will be given. QUOTE DUE DATE: Quotes are due by 10:00AM EST, Thursday, March 8, 2018 to Jermaine Sullivan at Jermaine.Sullivan@ed.gov and Gary Weaver at Gary.Weaver@ed.gov. The Department will make an award decision as soon as possible after the quote due date so that a room block, space, etc. can be locked in. PLEASE SEE THE COMPLETE RFQ UPLOADED AS A SEPARATE DOCUMENT FOR COMPLETE REQUIREMENTS, BASIS FOR AWARD, AND COMPLETE QUOTE INSTRUCTIONS.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ED/OCFO/CPO/HBC-EMS2018-0002/listing.html)
- Place of Performance
- Address: Washington, District of Columbia, United States
- Record
- SN04828122-W 20180222/180220231307-1ae31d6ea16147b79c14672a31d0f1cb (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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