SOLICITATION NOTICE
R -- TEMPORARY CONTRACT CLOSE-OUT SPECIALIST
- Notice Date
- 2/9/2018
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561320
— Temporary Help Services
- Contracting Office
- Department of Transportation, Maritime Administration (MARAD), U.S. Merchant Marine Academy (Procurement), MMA-5206, Division of Procurement, Kings Point, New York, 11024-1699
- ZIP Code
- 11024-1699
- Solicitation Number
- 6923G218Q000048
- Archive Date
- 3/14/2018
- Point of Contact
- DEBORAH PORTER, Phone: 5167735805, MAXMILLIAN S DIAH, Phone: 516-726-6152
- E-Mail Address
-
porterd@usmma.edu, diahm@usmma.edu
(porterd@usmma.edu, diahm@usmma.edu)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement (6923G218Q000048) constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number stated above, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96, effective November 6, 2017. The Solicitation number is 6923G218Q000048 and is issued as a request for quotation (RFQ). The combined synopsis/solicitation will result in a firm fixed price purchase order. This requirement is a total set-aside for small business. Offers received from concerns that are not small business concerns shall be considered non-responsive and will be rejected (in accordance with FAR 52.219-06 Notice of Total Small Business Set-Aside which applies to this solicitation). The associated North American Industrial Classification System (NAICS) code for this procurement is 561320 with a small business size standard of $27.5 Million. The United States Merchant Marine Academy (USMMA) at Kings Point, New York requires the provision of an Temporary Contract Close-Out Specialist. REQUIREMENTS: The contractor shall provide an Experienced Temporary Contract Close-Out Specialist to work n the Department of Procurement located at the U.S. Merchant Marine Academy, Kings Point, NY. All work shall be performed in accordance with the below Statement of Work (SOW). The contract shall commence March 1, 2018 and end on or before February 28, 2019. The work schedule is Monday to Friday, 8:00 A.M. - 16:30 P.M. with one half hour for lunch. The total amount of work days shall not exceed 251 days or approximately 2,008 regular hours. CONTRACTOR PERSONNEL SHALL BE PAID ONLY FOR ACTUAL HOURS WORKED. Statement of Work (SOW) - DUTIES AND RESPONSIBILITIES - a. The Contractor shall provide an experienced Contract Close-Out Specialist to work in the Procurement Department at the U.S. Merchant Marine Academy, Kings Point, New York, and perform the duties as outlined below: (1) Close-out contracts and Purchase Orders in accordance with FAR 4.804 and agency policies and procedures. (2) Provide contract closeout support services for all contract types. (3) Confirm award is physically complete and outstanding contract administration issues are resolved. Resolve outstanding claims and other issues. (4) Confirm payment of all invoices. (5) Obtain vendor release form (6) Complete contract file. (7) Close out the contract in the contract writing system (DP2). (8) Track contract funding status to identify excess funds to be de-obligated. (9) Ensure the de-obligation of any remaining funds and reconciliation with the financial system. (10) Prepare contract modifications and supporting documentation. (11) Maintain list of contract closeout status. (12) Assist regular office staff in the everyday duties of the office. (13) Receive and redirect all incoming telephone calls to the correct members of the department, or forward calls to proper individuals outside the department. (14) Occasionally check and log all requisitions in the Procurement Writing System (DP2) and assign accordingly. (15) Must be proficient and articulate in English to effectively handle telephone calls and walk-in business. (16) Must have experience with some Microsoft Products (i.e., Works, Word, PowerPoint and Outlook E-mail). (17) On occasion, work outside of the normal work shift may be necessary, but will not include overtime. b. Contractor shall receive instructions, assignment of tasks, etc. from the Head of the Department, One (1)Contracting Officer and two (2) Contract Specialists. GENERAL INFORMATON - (a) Personnel in the employ of the Contractor shall, in the operation of motor vehicles, possess a valid State driver's license and registration, and current insurance certificate. (b) When the Academy is closed for administrative reasons during the workday or work week, the contractor will not be reimbursed for lost hours. CONTRACTOR PERSONNEL WILL BE PAID ONLY FOR ACTUAL HOURS WORKED. (c) The Contractor will take all necessary precautions to avoid injury to persons and damage to property and equipment. Any damage caused to Academy or tenants property or equipment will be the sole responsibility of the Contractor. All damages caused by the Contractor's employees will be repaired or replaced to the satisfaction of the tenant and/or the contracting officer at no additional cost to the Government. (d) The following Holiday(s)fall within this Period of Performance and the Academy will be closed: Monday, May 28, 2018 - Memorial Day Wednesday, July 4, 2018 - Independence Day Monday, September 3, 2018 - Labor Day Monday, October 8, 2018 - Columbus Day Monday, November 12, 2018 - Veterans Day Thursday, November 22, 2018- Thanksgiving Day Tuesday, December 25, 2018 - Christmas Day Tuesday, January 1, 2019 - New Year's Day Monday, January 21, 2019 - Martin Luther King Day Monday, February 18, 2019 - President's Day WAIVER- The Contractor agrees / X /, does not agree /_ _/, to waive any and all penalties and/or fees that may become payable by the U.S. Merchant Marine Academy for the hiring of Contractor employee (s), either during, or at the expiration of the term of this contract. NOTE: THE U.S. MERCHANT MARINE ACADEMY RESERVES THE RIGHT TO TERMINATE THIS CONTRACT FOR THE CONVENIENCE OF THE GOVERNMENT BEFORE THE COMPLETION DATE (SEE ATTACHED CLAUSES). AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. CLAUSES 52.252-2 Clauses Incorporated by Reference This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet address: Federal Acquisition Regulations (52) https://www.acquisition.gov/COMP/FAR/CURRENT/HTML/FARTOCP52.HTML The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-2 Evaluation-Commercial Items (Jan 1999) applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be deemed the lowest price technically acceptable offer. Delivery, technical capability of the item offered to meet the Government requirement, and past performance will be evaluated to determine technical acceptability. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is incorporated into this solicitation, however, only the following clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36 and 52.232-33. INVOICE SUBMISSION INSTRUCTIONS - The Contractor may submit invoices in either electronic or paper format. Electronic submission is preferred. (1)Electronic invoices shall be address to maradinvoices@faa.gov. Electronic invoices shall conform to the following criteria, or be subject to rejection: a. Invoice and supporting documentation shall be in Adobe Acrobat (PDF) format. b. The e-mail subject shall include the contract/purchase order number and invoice number. c. The transmitting e-mail shall include the following information: Name of the Contractor; Invoice date and number; Invoice amount; Contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; Payment Instructions (i.e., financial institution, ABA routing#, account#) (2) Paper invoices shall be submitted to the following address. Multiple copies are not required. MARAD A/P Invoices P.O. Box 25710 Oklahoma City, OK 73125 BASIS FOR AWARD Award will be made to the responsible, technically acceptable offeror, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest price technically acceptable (LPTA). The provision at 52.212-3 Offeror Representations and Certifications-Commercial Items, applies to this solicitation. A copy of the provision may be attained from https://www.acquisition.gov/far/. Each offeror shall include a completed copy of the provision at 52.212-3 (Nov 2006) or certification that these have been completed online via Online Representations and Certifications application (ORCA) at https://orca.bpn.gov/. To be awarded this contract, the offeror must be registered in SAM. SAM information may be found at https://www.sam.gov. Quotes are due NO LATER THAN 12:00 P.M. EST on February 27, 2018. All responsible small business sources may submit a response which, if timely received, will be considered by the agency. Quotes may be emailed to porterd@usmma.edu or delivered/mailed to: U.S. Merchant Marine Academy Attention: Deborah Porter (6923G218Q000048) Procurement Department - Room 212 300 Steamboat Road Kings Point, NY 11024-1699 For information regarding this solicitation, please contact: Deborah Porter, Contracting Officer Phone: 516-726-6137, Fax 516-773-5251 or Email: porterd@usmma.edu VENDOR NAME: ADDRESS: Solicitation Number: 6923G218Q000048 Position: Temp Contract Close-Out Specialist PRICE PER HOUR APPROXIMATE NUMBER OF HOURS/DAYS TOTAL APPROXIMATELY 2,008 HOURS OR 251 DAYS NOTE: CONTRACTOR PERSONNEL WILL BE PAID ONLY FOR ACTUAL HOURS WORKED- HOLIDAYS ARE NOT INCLUDED PLEASE EMAIL THIS FORM TO: Deborah Porter - porterd@usmma.edu Or by Mail: U.S. Merchant Marine Academy 300 Steamboat Road Attn: Deborah Porter Kings Point, NY 11024-1699 Quotes are due NO LATER THAN 12:00 P.M. EST on February 27, 2018.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOT/MARAD/USMMA/6923G218Q000048/listing.html)
- Place of Performance
- Address: U.S. MERCHANT MARINE ACADEMY, 300 STEAMBOAT ROAD, DEPARTMENT OF PROCUREMENT, KINGS POINT, New York, 11024-1699, United States
- Zip Code: 11024-1699
- Zip Code: 11024-1699
- Record
- SN04818421-W 20180211/180209231028-fbe592695014d8271cde7487cec050c2 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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