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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 21, 2018 FBO #5903
DOCUMENT

C -- Renovate 4E Ward and Move Research Design - Attachment

Notice Date

1/19/2018
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

36E77618R0031
 

Response Due

2/19/2018
 

Archive Date

5/29/2018
 

Point of Contact

Scott Elias
 

E-Mail Address

scott.elias@va.gov
(scott.elias@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

PRESOLICITATION NOTICE THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. GENERAL INFORMATION: Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project # 605-350 Design, Renovate 4E Ward and Move Research project located at the Jerry L. Pettis Memorial Veterans Medical Center, Loma Linda, California. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 Architectural and Engineering Services and VA Acquisition Regulation 836.6. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541310 Architectural Services and the annual small business size standard is $7.5M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before June 8, 2018. The anticipated period of performance for completion of design is 260 calendar days after notice of award. The VAAR magnitude of construction for this project is to be between $5,000,000 and $10,000,000. A-E DESIGN SERVICES SCOPE: Design 8,000 SF 4E ward and support spaces for adjacent 4SE inpatient ward. Design 4,000 SF building expansion on the second floor for research space. Elements of design shall include: 3 private inpatient rooms added to 4SE Renovation of bathrooms near the east service elevators. 4SE support area shall include: Nutritionist suite Two attending physician on-call rooms Supervisor inpatient pharmacist office Breakroom Hospitalist office Patient Safety office Offices for infectious disease service Radiation Safety office Patient transport office Research expansion: Construct 4,000 SF expansion for relocation of Research from 3rd and 4th floors Located on the second floor between service bays 2 and 4 Will include research lab space Project Services Detailed Requirements: PART A - PRELIMINARY PLANS AND SPECIAL SERVICES Investigative services to include review of VA programming requirements, as-built verification, asbestos survey, code analysis and other existing conditions. PART I - PREPARATION OF CONTRACT DRAWINGS AND SPECIFICATIONS Preparation of Schematic Design Documents (35% level) Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (35% Design Development). Identify Working Drawings scope within construction budget. Identify impact of existing asbestos. Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code. Identify all design calculations. Identify all existing utilities and utility requirements. Identify all potential bid deduct alternatives. Identify all phasing requirements for construction to minimize impact on medical center operations. Design all finishes, required submittals. Deliverables: (1) Executive Narrative (2)Drawings, (3) Specifications Table of Content, (4) Executive Brief, (5)Cost Estimate with cover sheet, (6) Presentation Boards (Artist Rendition and Design Boards). Preparation of Design Development Documents Phase I (65% level) Address all comments from the 35% review. Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (65% Design Development). Identify Working Drawings scope within construction budget. Finalize impact of existing asbestos. Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code. Identify all design calculations. Identify all existing utilities and utility requirements. Identify all potential bid deduct alternatives. Identify all phasing requirements for construction to minimize impact on medical center operations. Design all finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Present energy modeling and financial impacts using various types of windows for consideration. Develop Infection Control Risk Assessment (VA EC-43). A/E shall utilize the services of the Network 4 Fire and Safety Consulting firm to conduct a fire and life safety peer review of the project. The A/E shall provide the Project Engineer with a complete copy of the 65% documents for submission to the consulting firm. The designated firm will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting. Deliverables: (1) Drawings, (2) Specifications, (Cost Estimate with cover sheet, (3)Energy management Packet, (4) Fire Protection Packet, (5) Draft Plans per SOW, (6) Investigation/study reports, (7) Schedule (8) Design Boards. Preparation of Design Development Documents Phase II (95% level) Address all comments from the 65% review. Design all finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Revise and update cost estimate. Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 95% design submission. Finalize all design calculations. Finalize all potential bid deduct alternatives. Finalize all phasing requirements for construction. Finalize Infection Control Risk Assessment (VA EC-43). Address all comments from the VISN Safety and Fire Protection Review. Deliverables: (1) Drawings, (2) Specifications, (3)Cost Estimate with cover sheet, (4) Final Draft Plans per SOW. Design Development Submission (100% level) Address all comments from the 95% review. Design all finishes, required submittals. Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process. Revise and update cost estimate. Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 95% design submission. Finalize all design calculations. Finalize all potential bid deduct alternatives. Finalize all phasing requirements for construction. Finalize Infection Control Risk Assessment (VA EC-43). Address all comments from the VISN Safety and Fire Protection Review. Deliverables: (1) Drawings, (2) Specifications, (Cost Estimate with cover sheet, (3)Energy management Packet, (4) Fire Protection Packet, (5) Final Plans per SOW, (6) Schedule (8) Presentation Board and Final renderings, (9) Signature Cover Sheet with Project Pens for signing. Contract Documents (CD) Submission Submit a complete document set of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. PART II - CONSTRUCTION PERIOD SERVICES Support services during construction to include assistance with reviewing shop drawings, reviewing submittals, answering RFI s, providing supplemental drawings, and revision sets as needed. PART III - SITE VISITS Performance of various facility visits for information as needed to produce project requirements. Onsite services will occur in all parts of contract services as necessary. 3. A-E SELECTION PROCESS: Responsive firms submitting SF-330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. The selection process will be made using a two phase process. Phase I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The highest rated three (3) to four (4) firms will then be short listed and invited to continue with Phase II of the process. All firms not short listed will be notified at this time. Phase II consists of Interview Presentations for the short listed firms and selection of the top ranked firm to receive the solicitation and conduct negotiations. The firms selected for Interview Presentations will be notified by email of selection and provided further instructions and the evaluation criteria requirements. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firm will be selected, sent the solicitation, and subsequent negotiations to follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made based on the results of the Interview Presentations and successful negotiation of rates for the project, and not the SF-330 qualifications from Phase I. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made. 4. SELECTION CRITERIA: Phase I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance. The technical evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330. 1) Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants). (The firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in one of the US states. Provide Professional License numbers and/or proof of Licensure.) 2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience working in an asbestos environment, experience in hazardous abatement of materials, experience in energy conservation, pollution prevention, waste reduction and the use of recovered materials. Include Government and private experience on project similar in size, scope and complexity and experience with project phasing in order to maintain hospital operations during construction. 3) Capacity to accomplish work in the required time. (Provide firms experience with similar size projects and available capacity of key disciplines.) 4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract.) 5) Location in general geographical area of the project and knowledge of the locality of the project. The area of consideration for offers is a 200 mile driving radius between offeror principal business location and the Jerry L. Pettis Memorial Veterans Medical Center, Loma Linda, California. Offers outside the 200 mile radius will not be considered. (Determination of mileage eligibility will be based on Google Maps (https://www.google.com/maps/dir/). 6) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 7) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (This includes Awards, Outstanding Merits and Recommendations.) 8) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Phase II: The short listed firms will be invited to present their qualifications in person to the Evaluation Board in the form of Interview Presentations. The Interview Presentation instructions and criteria will be provided to these firms at the time they short listed. Each short listed firm will be evaluated based on their responses to the evaluation criteria during their Interview Presentation. 5. SUBMISSION CRITERIA/REQUIREMENTS: The below information contains the instructions and format for that shall be followed for the submission of the SF-330 Statement of Qualifications: Submit ONE (1) SF-330 Statement of Qualifications via email to the Contracting Officer Scott Elias at scott.elias@va.gov. This shall include SF-330 Parts I and II and any applicable attachments. The SF-330 submission is due by 3:00 PM ET ON February 19, 2018. The SF-330 shall be submitted in one email and have a file size shall be no larger than 5 MB. No hard copies will be accepted. The subject line of the email shall read: SF-330 Submission; 36E77618R0031 Loma Linda Design, Renovate 4E Ward and Move Research. The submission must include the SF-330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp). The page limitation of the SF-330 shall not exceed a total of 35 pages. This includes title page, table of contents, and any other relevant information. Each page shall be in in Arial size 12 font, single spaced. Part II of the SF-330 Form will not count as part of the page limitations. All SF-330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry. All questions shall be submitted to scott.elias@va.gov. NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order for an SDVOSB to be considered as a proposed contractor, the firm must be verified and visible by VET Biz (www.vetbiz.gov) and registered in the System For Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF-330 is submitted shall result in elimination from consideration as a proposed contractor. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award. SF-330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF-330 submission package. It is the offeror s responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement prior to submission of SF-330s.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/81fd8db5d87ef4329e88db5fc8ace533)
 

Document(s)

Attachment
 

File Name: 36E77618R0031 36E77618R0031_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4027445&FileName=36E77618R0031-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4027445&FileName=36E77618R0031-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs Medical Center;11201 Benton St;Loma Linda, CA

Zip Code: 92357
 

Record

SN04795015-W 20180121/180119231316-81fd8db5d87ef4329e88db5fc8ace533 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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