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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 12, 2018 FBO #5894
DOCUMENT

A -- Notice of Intent to Sole Source Maintenance PM MEDIVATOR ENDOSCOPE & Maintenance - Attachment

Notice Date

1/10/2018
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

36C24718Q0178
 

Archive Date

4/19/2018
 

Point of Contact

Michael Giffon
 

E-Mail Address

9-6682<br
 

Small Business Set-Aside

N/A
 

Description

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Network Contracting Office 7 (NCO 7) intends to award a sole source contract award to Medivators Inc 14905 28th Ave North, Minneapolis, MN 55441. The Period of Performance for Contract Award will be one (1) year, plus four (4) twelve (12) month option periods. Statement of Work (SOW)/Specifications Preventive Maintenance for Medivators Endoscope Processors 1. REQUIREMENT: Provide all parts and labor to perform required PM and repairs on Three (3) Medivator Endoscope Processors at Dorn VA Medical Center, Columbia, SC 2. BACKGROUND: Service is required to properly maintain Ventilators and Compressors. 3. PERIOD OF PERFORMANCE: This is a requirement for annual preventive maintenance services. This requirement is for Base year and four (4) renewal options. The Period of performance shall be as follows: BASE YEAR February 5, 2018 through February 4, 2019 OPTION YEAR 1 February 5, 2019 through February 4, 2020 OPTION YEAR 2 February 5, 2020 through February 4, 2021 OPTION YEAR 3 February 5, 2021 through February 4, 2022 OPTION YEAR 4 February 5, 2022 through February 4, 2023 Work shall be performed during this period during normal business hours of 8:00am - 5:00pm Monday Friday, excluding Federal holidays. If extended hours are required by the contractor they must notify Biomedical Engineering and the owning department prior to scheduling the work. 4. PLACE OF PERFORMANCE: The equipment is located in Building 100 at Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209. 5. PERFORMANCE REQUIREMENTS: Vendor shall provide all personnel, parts, tools, glassware, test equipment, service manuals, computer software, applications support and schematics necessary to effect repairs and preventive maintenance procedures on ventilators and compressors during normal working hours, 8:00 AM 4:30 PM EST Monday through Friday except holidays. The Vendor s service representative (VSR) will contact Biomedical Engineering (803-776-4000 Extension 7578/7583) to schedule an inspection or prior to responding to a service call. VSR will acknowledge receipt of a service call within 2 hours and will arrive on the premises to effect repairs within 24 hours. VSR will provide, upon request, suitable loaners for contracted equipment that will be out of service for more than 48 hours. Equipment repaired by the VSR or loaned to the Medical Center by the vendor will be calibrated and safety tested by the VSR before being placed into service. VSR will not deviate from this protocol without the prior approval of Biomedical Engineering representative. The vendor s service representative will present the field service report to a representative of Biomedical Engineering for an authorized signature, leaving one legible copy for inclusion in the individual equipment s Historical Maintenance Record. Vendor will also provide Biomedical Engineering with a legible copy of the calibration reports including numerical values of measurements taken within 5 business days. Preventive maintenance will include, but not be limited to, electrical safety testing, lubrication, adjustments, calibration, testing and replacement of faulty parts and parts which are likely to fail at no additional charge, returning the instruments or equipment to the operating conditions specified by the manufacturer, NFPA 99 and VA MP-3 guidelines. A copy of the Preventive Maintenance Inspection procedure (including Qualitative and Quantitative tests) used by the vendor service representative for each item listed on the contract, shall be made available upon request. All work shall be performed by competent, experienced personnel qualified to work on the specified equipment in accordance with good manufacturing practices. Vendor will provide factory training certificates/competencies for all technicians assigned to service the specified equipment, in accordance with JCAHO standards. Such certificates/competencies are to be submitted to Biomedical Engineering within 30 days from date of contract award. Failure to provide required documentation will result in non-payment of invoices for this service. Per ISO 9001, vendor must list all the test equipment that had been used along with the details including their calibration due date, test equipment name, model, serial number, Mfg. etc. on the service report during any service associated with medical equipment Training for two Biomedical Technicians will be provided so that the government biomed technicians can handle all FIRST CALL service on the existing contracted medical device system, and/or will include all service possible on the medical device system, given that factory quality parts are available under the contract. Training will include all service kit materials and software mode authorizations. Training will include all airfare, meals, transportation and hotel accommodations during the training event. This is an optional item that can be cancelled, if the government makes a decision 60 days before the training not to attend. 6. INVOICES: a. Payment will be made monthly in arrears, invoices will be prepared by the Contractor, and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:               Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP 7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. 8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. Responses are due by January 19, 2018, 3:00 p.m. (ET). Responses shall be submitted via e-mail to Michael.giffon@va.gov. Telephone requests or inquires will not be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/36C24718Q0178/listing.html)
 

Document(s)

Attachment
 

File Name: 36C24718Q0178 36C24718Q0178.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4008601&FileName=36C24718Q0178-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4008601&FileName=36C24718Q0178-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04786820-W 20180112/180110231533-6a3cfa4acc7c76062dd66019ef0d9110 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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