DOCUMENT
J -- FBO - RFI-9184 - CrossLab Silver SOURCES SOUGHT NOTICE ONLY - Attachment
- Notice Date
- 12/5/2017
- Notice Type
- Attachment
- NAICS
- #334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Veterans Affairs;NCO22-Gilbert Network Contracting;777 E. Missouri, Suite 300;Phoenix AZ 85014
- ZIP Code
- 85014
- Solicitation Number
- RFI9184
- Response Due
- 12/12/2017
- Archive Date
- 12/22/2017
- Point of Contact
- SUBMIT RESPONSES VIA EMAIL- dena.hallaren@va.gov
- E-Mail Address
-
RFI-9184
- Small Business Set-Aside
- N/A
- Description
- THIS IS A SOURCES SOUGHT NOTICE: This is NOT a request for proposals; this is an industry inquiry for Market Research. A solicitation shall not be issued at this time. The intent of the procurement is to locate potential contractors for solicitation. The below specification defines the effort required for the purchase and period of performance. STATEMENT OF PERFORMANCE 1. SCHEDULE OF SERVICES: ESTIMATED Base Year: April 1, 2018 through March 31, 2019 # Item/Stock# Description Qty Unit Unit Price Estimated Amount CLIN 0001 1290 UPLC System 1 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 0002 1290 UPLC System 2 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 0003 1290 UPLC System 3 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 0004 1290 UPLC System 4 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 0005 6850 GC CrossLab Silver w/OQ+RQ 12 MO $471.63 $5,659.56 TOTAL ESTIMATED COST $42,897.00 ESTIMATED Option Year One: April 1, 2019 through March 31, 2020 # Item/Stock# Description Qty Unit Unit Price Estimated Amount CLIN 1001 1290 UPLC System 1 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 1002 1290 UPLC System 2 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 1003 1290 UPLC System 3 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 1004 1290 UPLC System 4 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 1005 6850 GC CrossLab Silver w/OQ+RQ 12 MO $471.63 $5,659.56 TOTAL ESTIMATED COST $42,897.00 ESTIMATED Option Year Two: April 1, 2020 through March 31, 2021 # Item/Stock# Description Qty Unit Unit Price Estimated Amount CLIN 2001 1290 UPLC System 1 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 2002 1290 UPLC System 2 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 2003 1290 UPLC System 3 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 2004 1290 UPLC System 4 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 2005 6850 GC CrossLab Silver w/OQ+RQ 12 MO $471.63 $5,659.56 TOTAL ESTIMATED COST $42,897.00 ESTIMATED Option Year Three: April 1, 2021 through March 31, 2022 # Item/Stock# Description Qty Unit Unit Price Estimated Amount CLIN 3001 1290 UPLC System 1 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 3002 1290 UPLC System 2 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 3003 1290 UPLC System 3 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 3004 1290 UPLC System 4 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 3005 6850 GC CrossLab Silver w/OQ+RQ 12 MO $471.63 $5,659.56 TOTAL ESTIMATED COST $42,897.00 ESTIMATED Option Year Four: April 1, 2022 through March 31, 2023 # Item/Stock# Description Qty Unit Unit Price Estimated Amount CLIN 4001 1290 UPLC System 1 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 4002 1290 UPLC System 2 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 4003 1290 UPLC System 3 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 4004 1290 UPLC System 4 CrossLab Silver w/OQ+RQ 12 MO $775.78 $9,309.36 CLIN 4005 6850 GC CrossLab Silver w/OQ+RQ 12 MO $471.63 $5,659.56 TOTAL ESTIMATED COST $42,897.00 TOTAL ESTIMATED CONTRACT COST $214,485.00 2. CONTRACT TITLE: HPLC Maintenance 3. BACKGROUND: The VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center in Albuquerque, NM supports the conduct of clinical studies throughout the Department of Veterans Affairs. Part of this effort involves testing pharmaceutical products used in the studies to ensure patient safety is protected through various chemical analyses. Maintaining this equipment and receiving annual validation is critical for testing and is required under cGMP and ISO guidelines. 4. SCOPE: This requirement is for procurement Agilent CrossLab Silver with OQ/RQ services for the Agilent Technologies equipment listed in this document. The contractor shall perform an annual preventative maintenance visit, validate the equipment for use, and throughout the rest of a performance period shall provide telephone support and repair services as necessary and as contained in the requested level of support (Agilent CrossLab Silver with OQ/RQ). 5. SPECIFIC TASKS: 5.1 Provide Agilent CrossLab Silver with OQ and RQ for equipment listed in this document. 5.1.1 The Contractor shall provide service to include telephone support to isolate and resolve hardware and software problems and Service Center Repair and on-site hardware troubleshooting and repair with standard response time. 5.1.2 The Contractor shall include all labor, travel costs, service parts, and including consumable parts required for repair. 5.1.3 The Contractor shall include one Agilent CrossLab Preventative Maintenance Program. 5.1.4 The Contractor shall include one Agilent CrossLab Operational Qualification (OQ/PV) and Agilent CrossLab Repair Qualification (RQ). 5.2 Equipment to be supported System Name Serial Number Model Description 1290 UPLC SYSTEM 1 LC 1290 System DEBAF03769 1290 Infinity Diode-Array Detector DEBAC09789 1290 Thermostatted Column Compartment DEBAP06132 1290 Infinity Autosampler DEBAN01232 1290 Infinity Quaternary Pump 1290 UPLC SYSTEM 2 LC 1290 System DEBAN01225 1290 Infinity Quaternary Pump DEBAC09713 1290 Thermostatted Column Compartment DEBAF03782 1290 Infinity Diode-Array Detector DEBAP06224 1290 Infinity Autosampler 1290 UPLC SYSTEM 3 LC 1290 System DEBAF03750 1290 Infinity Diode-Array Detector DEBAP06225 1290 Infinity Autosampler DEBAC09725 1290 Thermostatted Column Compartment DEBAN01227 1290 Infinity Quaternary Pump 1290 UPLC SYSTEM 4 LC 1290 System DEBAF03751 1290 Infinity Diode-Array Detector DEBAC09647 1290 Thermostatted Column Compartment DEBAN01231 1290 Infinity Quaternary Pump DEBAP06203 1290 Infinity Autosampler 6850 GC GC 6850 System CN11538007 6850 Series gas chromatograph system US15370611 7693A Autoinjector 6. PERFORMANCE MONITORING: Task Standard Acceptable Quality Level Surveillance Method Telephone support readily available when needed Support available as contained in the support package (CrossLab Silver) Must not be unavailable during specified hours more than one time except for extenuating situations within performance period. Direct Observation Annual preventive maintenance completed when scheduled and validation documentation provided Equipment validation documentation and certification is current Contractor does not miss scheduled visit more than once during performance period Direct Observation Emergency repair response On-site visit within CrossLab Silver provided timeframes Shall not go beyond service package response time more than one time within performance period Direct Observation Equipment Shall be fully requalified after repair Equipment certification is valid and current Equipment is requalified within 1 day after repair Direct Observation ACCEPTABLE PERFORMANCE. The Government shall document positive performance. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions. UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This shall normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. 7. SECURITY REQUIREMENTS: Contractor Field Service Engineer (FSE) shall perform maintenance on scientific equipment which is not connected to any VA network. Contractor FSE shall not have access to patient records, VA sensitive information or to any IT system connected to the VA network. The C&A requirements do not apply and a Security Accreditation Package is not required. When on facility grounds, contractor FSE shall be escorted by a CSPCRPCC employee at all times as mandated and strictly enforced in facility security policy. 8. PLACE OF PERFORMANCE: VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106 9. ESTIMATED PERIOD OF PERFORMANCE: 04/01/18 thru 03/31/19 - Base Year 04/01/19 thru 03/31/20 - Option Year One 04/01/20 thru 03/31/21 - Option Year Two 04/01/21 thru 03/31/22 - Option Year Three 04/01/22 thru 03/31/23 - Option Year Four 10. DELIVERY SCHEDULE: Delivery schedule consists of actual preventative maintenance visit and validation. Scheduling shall be coordinated with the subject matter expert (SME) or through the COR. Schedule timing shall be based on the equipment certification/calibration dates. 11. ACRONYMS: a. CO-Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts b. COR-Contracting Officer's Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract c. CSPCRPCC-Cooperative Studies Program Clinical Research Pharmacy Coordinating Center d. GMP - Good Manufacturing Practice e. ISO - International Standards Organization f. NMVAHCS-New Mexico Veterans Affairs Healthcare System g. VAMC-Department of Veterans Affairs Medical Center 12. LOCATION: NEW MEXICO VA HEALTH CARE SYSTEM (AVAHCS): ADDRESS: 2401 Centre Avenue, SE, Albuquerque, NM 87108-5128 NAICS CODE: 334516 - Analytical Laboratory Instrument Manufacturing Small Business manufacturers for this NAICS code have a size standard. The term of the contract is intended to be base contract plus 4 option years. It is anticipated that a Request for Quotes shall be issued in December 2017. Award of contract is contemplated by March 2018. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Business capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding via email to this sources sought request shall submit the following information at a minimum: Company name, address, point of contact, phone number. DUNS number and company social-economic status. Lead time on delivery/ETA/Installation Can your firm provide all services or just partial? (If partial, which line item?) Intentions of subcontracting program to include set-asides If SDVOSB or VOSB, proof of registration in the VA Vet Biz websites or intention of registration prior to submission of offers to a solicitation - http://www.vip.vetbiz.gov/ Any other pertinent company documentation or product information. The response date to this Sources Sought notice is December 12, 2017 at 12:00 pm EST time. Electronic submissions are preferred via email address of: dena.hallaren@va.gov. This market research is for informational and planning purposes only to determine if a socio-economic set-aside, or full & open competition, or sole-source procurement is appropriate. The Government shall not pay any costs for responses submitted. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS SHALL NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. DIRECT ALL QUESTIONS TO POC ONLY. IMPORTANT INFORMATION: The Government is not obligated to nor shall it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC/HMC/RFI9184/listing.html)
- Document(s)
- Attachment
- File Name: RFI-9184 RFI-9184.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3946934&FileName=RFI-9184-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3946934&FileName=RFI-9184-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: RFI-9184 RFI-9184.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3946934&FileName=RFI-9184-000.docx)
- Place of Performance
- Address: 2401 Centre Avenue, SE;Albuquerque, NM 87108-5128
- Zip Code: 87108
- Zip Code: 87108
- Record
- SN04756877-W 20171207/171205231142-6c400992fb68b50736d21a8cf181c35a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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