Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 16, 2017 FBO #5776
DOCUMENT

58 -- 583-17-3-997-0226 Emergency Call Boxes - Justification and Approval (J&A)

Notice Date

9/14/2017
 

Notice Type

Justification and Approval (J&A)
 

NAICS

238990 — All Other Specialty Trade Contractors
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network Contracting Office 10;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25017Q1109
 

Archive Date

10/14/2017
 

Point of Contact

Kellie J Konopinski
 

E-Mail Address

2-4330<br
 

Small Business Set-Aside

N/A
 

Award Number

VA250-17-P-4816
 

Award Date

9/14/2017
 

Description

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 3: Request for Sole Source Justification Format >$150K OFOC SOP Revision 05 Page 3 of 4 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID:________ VA250-17-AP-7880______________________ Contracting Activity: Department of Veterans Affairs, VISN 10, Richard L. Roudebush VA Medical Center Nature and/or Description of the Action Being Processed: Contractor shall provide and install (9) Stentofon Deluxe Wall Emergency Units - Steel. These are to replace the Emergency phone system in the Old Garage at the Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202. This system shall include a one year warranty on all parts and labor. The Stentofon Deluxe Wall Emergency Units shall integrate with the existing RS2 security system that is currently being utilized at the Richard L. Roudebush VA Medical Center. Description of Supplies/Services Required to Meet the Agency s Needs: 1 AlphaCom XE1 Audio Server w/3 IP Station Licenses 1 IP Desk Master w/Handset & Video Monitor 2 Six IP Station Licenses 2 Access It! Enterprise Intercom Interface License (1 per Client) 9 Stentofon Deluxe Wall Emergency Units Steel 9 1600 Series Turbine Adapter Plates 9 Vandals / Stainless Steel 9 Pole Binding Kit and 1 6061201 T Shipping Cat5 Burial Cable, Conduit, Labor, Programming, Testing and Training Tie into customers PoE Switches Provide 2 conduit from building hallway to electrical room located in parking garage. Provide conduit raceway from electrical room to Emergency Call Boxes locations for data and for 120 volt electrical power. Provide raceway connections to Emergency Call Boxes for data and power. Core drill block wall and Hilti fire stop required where needed. All conduits will be Aluminum Rigid. Junction Boxes to be Bell Box with blank cover and stainless steel with Myers Hub. Power conductors will be #10 THHN. All Units include video intercom. All alarms are stored and can be brought up in RS2 Access It! software. All units are made of steel, not aluminum, made for long life. Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Current Emergency Call for the old garage are just basic analog telephones and need to be replaced due to newer regulations. The new Stentofon Deluxe Wall Emergency Units will give us a more dependable system with the addition of a camera per unit. We have implemented a new Access Control System (RS2 Access It!) for all further installations. Central Security & Communications has the proprietary information and necessary licenses to not only provide the equipment but configure the equipment to tie into the RS2 Access! It security system being utilized at the Medical Center. The RS2 software is vital to all Police response and physical security measures within the facility. The integration and configuration of the call boxes within RS2 is vital to ensure Police are notified to ensure the code team is dispatched upon a emergent call. CSC has completed the installs of all the security systems within the new Domcillary, pain alarms within the facility (583-C72342), the move of Evidence Room and upgrades to PIV access to RS2. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market Research was conducted at the Richard L. Roudebush VAMC through vendor demonstrations, discussions with previous vendors utilized and online research. The following vendors were contacted: Talkaphone- info@talkaphone.com 773-539-1100 Vendor was unable to integrate call boxes and configure within RS2 Access It! system Central Security & Communications- Linda Hall 317-543-1300 Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated costs to the Governement will be fair and reasonable. Through market research and subject matter expert review, it was determined by a subject matter expert that the prices provided are similar to other manufacturers and the costs line up with the IGCE. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted at the Richard L. Roudebush VAMC through vendor demonstrations, discussions with previous vendors utilized and online research. The following vendors were contacted: Talkaphone- info@talkaphone.com 773-539-1100 Vendor was unable to integrate call boxes and configure within RS2 Access It! system Central Security & Communications- Linda Hall 317-543-1300 Any Other Facts Supporting the Use of Other than Full and Open Competition: Central Security & Communications has the proprietary information and necessary licenses to not only provide the equipment but configure the equipment to tie into the RS2 Access! It security system being utilized at the Medical Center. The RS2 software is vital to all Police response and physical security measures within the facility. The integration and configuration of the call boxes within RS2 is vital to ensure Police are notified to ensure the code team is dispatched upon a emergent call. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Market Research was conducted at the Richard L. Roudebush VAMC through vendor demonstrations, discussions with previous vendors utilized and online research. The following vendors were contacted: Talkaphone- info@talkaphone.com 773-539-1100 Central Security & Communications- Linda Hall 317-543-1300 A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The Richard L. Roudebush VAMC will continue to conduct Market Research and determine other vendors that can provide the needed services to install security measures into the current RS2 system. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ___08/23/2017____________________ Date Richard L. Roudebush VAMC Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Name Date Title Facility Director of Contracting /Designee (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. _____________________________ ________________________ Name Date NCO/PCO XX Director of Contracting or Designee Facility
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25017Q1109/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA250-17-P-4816 VA250-17-P-4816_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3795263&FileName=-11759.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3795263&FileName=-11759.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04677773-W 20170916/170914232221-dd27c3a96bded40221b758ee40bf759e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |