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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 14, 2017 FBO #5712
DOCUMENT

J -- Service Contract for Siemens MRI - Attachment

Notice Date

7/12/2017
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24217N0868
 

Response Due

7/26/2017
 

Archive Date

10/24/2017
 

Point of Contact

Delfo Saco-mizhquiri
 

Small Business Set-Aside

N/A
 

Description

REQUIREMENT: Furnish all necessary labor, equipment, tools, materials, repair service, software updates, parts, and any other requirement for complete first call On-Site Maintenance Service and technical support for the Siemens 3T Magnetom Skyra located at the James J Peters Bronx VAMC. The equipment to be serviced / maintained includes the Siemens 3T Magnetom Skyra and its components including, but not limited to the MRI Chiller, UPS system, cold head, cryogen gas system (including vent), Siemens MRI coils, all servers, workstations, and peripherals. The equipment description is as follows: # ID# Serial# Manufacturer Model Equipment Category 1 53878 1E986B235148X7 Siemens Magnetom Skyra SCANNING SYSTEMS: MRI CONFORMANCE STANDARDS: Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, TJC, OSHA, CDRH, and performance standards and specifications used when the SIEMENS 3T MAGNETOM SKYRA was procured by VA National Acquisition Center and any upgrades/updates. SCHEDULED MAINTENANCE: Scheduled downtime is defined as the time the SIEMENS 3T MAGNETOM SKYRA is placed out of service for the purpose of accomplishing scheduled upgrades and/or preventive maintenance to be performed which would necessitate the shutdown of the SIEMENS 3T MAGNETOM SKYRA for a predetermined length of time, approved by the COR. All equipment shall be maintained in a satisfactory and safe operating condition in accordance with the requirements of these specifications, capable of providing their initial maximum capacity and performance at all times. The contractor shall perform all Preventive Maintenance (PM) service to ensure that equipment listed in the schedule performs in accordance with Conformance Standards Section. The contractor shall make thorough technical inspections of the equipment covered in the Schedule. Within ten (10) days after the award of the contract, the contractor shall submit a schedule of PMs and a PM checklist describing in detail the scheduled maintenance procedures for inspecting each piece of equipment listed. This checklist is subject to the approval of the COR. The contractor shall provide and utilize these procedures and checklists with worksheet originals indicating the work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. All equipment listed above will have PM service performed Semi-Annual. Preventive Maintenances will be performed in the months of August and February. In no event shall more than SIX (6) months elapse between inspections. PM services shall include, but need not be limited to, the following: Cleaning of equipment. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. Calibrating and lubricating the equipment. Performing remedial maintenance of non-emergent nature. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. Measuring and adjusting and calibrating as necessary for optimal image quality. Inspecting electrical wiring and cables for wear and fraying. Inspecting all mechanical components including, but not limited to: patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, keyboards, and patient couches for mechanical integrity, safety, and performance. Performing Electrical Safety Inspections (Electrical Leakage), which should include line cord ground wire resistance and leakage as specified in the Conformance Standards. Returning the equipment to the operating condition defined Conformance Standards. Any other PM requirements as specified by the manufacturer of the equipment, SIEMENS. Providing documentation of services performed. PM services shall be performed in accordance with, and during the hours defined in, the Preventive Maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR. All parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and its agreed upon price, unless specifically stated in writing otherwise. Upon completion of the preventive maintenance and electrical safety inspection, the FSE must tag the equipment with the appropriate labels used by this facility. The FSE must fill-in label sections for: date inspected, date next due, and initials of FSE. Labels will be provided to the FSE when reporting (signing-in) to Clinical (Biomed) Engineering. UNSCHEDULED MAINTENANCE: CES will perform first call (first-look) for unscheduled maintenance. The contractor shall maintain the equipment in accordance with the Conformance Standards Section, by furnishing all necessary labor, management, equipment, tools, materials, repair service, instruments, software and hardware updates and parts for service (excluding consumables) in accordance with the terms, conditions and schedule of this agreement, regardless of circumstance. The contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. This INCLUDES Workstation Hardware, sound system, room oxygen monitor, chillers, cryogen gas refills, cryogen gas vent, Siemens MRI coils and UPS system service. Remote Access: The contractor can diagnose/repair any software issues with items listed in part I, equipment, remotely via VA approved VPN access. Only, the CO, COR or designated alternate has the authority to approve/request a service call from the contractor. Response Time: Contractor's FSE must respond with a phone call to the COR and his/her designee within [two (2) hours] after receipt of telephoned notification [24 hours per day]. If the problem cannot be corrected by phone, the FSE will commence work (via VPN on-site physical response)(if applicable) within [one (1) coverage hour] after receipt of notification and will proceed progressively to completion without undue delay. For example, if hours of coverage are [8:00 am to 6:00 pm], a [1] coverage hour response means, if a call is placed at [3:45] pm [Monday], [September 9th], the FSE must start on-site service before [4:45 pm Monday], [September 9th], except when outside hours of coverage is authorized by the COR. If the problem cannot be corrected by phone, the FSE will commence work (on-site physical response) within [24 coverage hours] after receipt of notification and will proceed progressively to completion without undue delay. For example, if hours of coverage are [8:00 am to 6:00 pm], a [24] coverage hour response means, if a call is placed at [3:45] pm [Monday], [September 9th], the FSE must start on-site service before [3:45 pm Tuesday], [September 10th], except when outside hours of coverage is authorized by the COR. Repair Up-Time: From the time when the FSE commences the on-site unscheduled maintenance, the repair/service and/or express delivery of replacement parts must be completed within 24 hours (24 hours/day). The contractor shall provide to the contracting officer and his/her designee with written proof that all gauging and measuring equipment used to check and calibrate the equipment has been calibrated according to the specifications of all applicable. Responses to this notice must be submitted in writing via email and must be received not later than Wednesday, July 26, 2017, 1:00pm EST. No telephone inquiries will be accepted. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business). Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities for which you have provided services to, proof of applicable certification. DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM), formerly CCR (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing, and received not later than Wednesday, July 26, 2017, 1:00pm EST. All interested parties must respond to any related solicitation announcement separately from the responses to this announcement. Email: Delfo.Saco-mizhquiri@va.gov. No telephone inquiries will be accepted. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24217N0868/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0868 VA242-17-N-0868.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3652254&FileName=VA242-17-N-0868-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3652254&FileName=VA242-17-N-0868-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James J. Peters VA Medical Center;Clinical (Biomedical) Engineering Room 6A05;130 West Kingsbridge Road;Bronx, New York

Zip Code: 10468
 

Record

SN04577094-W 20170714/170712235401-48fd1b8d51d2256e8a0ff3aa0c977513 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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