Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 05, 2017 FBO #5703
DOCUMENT

D -- Building Records & Files Management Services CAD - Attachment

Notice Date

7/3/2017
 

Notice Type

Attachment
 

NAICS

541512 — Computer Systems Design Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Central California Health Care System;855 M Street, Suite 1020;Fresno CA 93721
 

ZIP Code

93721
 

Solicitation Number

VA26117Q0765
 

Response Due

7/10/2017
 

Archive Date

9/8/2017
 

Point of Contact

Parvinder Brar
 

E-Mail Address

5-6100
 

Small Business Set-Aside

N/A
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 541512, Computer Systems Design Services, and the small business size standard is $27.5M. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. Service Disabled Veteran Owned and Veteran Owned Small Businesses must be registered and verified in the Department of Veterans Affairs Vendor Information Pages (VIP) (See Internet Site https://www.vip.vetbiz.gov/). Brief Description of Statement of Work Background: VAPAHCS is a major tertiary care referral center with three hospital-based divisions and a network of seven community based outpatient clinics. VAPAHCS provides primary, secondary and tertiary care within a large geographical region encompassing a 10 county, 13,500 square mile catchment area. Approximately 272,000 veterans reside within VAPAHCS primary service area. PAD is home to one of VA s flagship tertiary care referral centers and includes approximately 1.3-million gross square feet (GSF) of building space on 92 acres. This division provides acute inpatient medicine, surgery, psychiatry, spinal cord, rehabilitation medicine, blind rehabilitation, traumatic brain injury, and hospice-palliative care services. PAD is also the center of VA s third largest research program, which maintains a strong cooperative affiliation with numerous education and research institutions. VAPAHCS holds a capital portfolio of over $2.2 billion in current and planned construction activity, the majority of this work taking place at the PAD campus. Description of Services: VAPAHCS has a requirement for Building Records and Files Management to maintain accuracy of current building records/files and make the records/files available to staff through a web portal. VAPAHCS requires a Contractor to provide a full range of professional and software services to: Archive of all current and past records, files and related data Field verify and maintain 2D AutoCAD record files of all buildings - including structural, mechanical, electrical, plumbing and communications systems, develop Maintain Revit 3D models of all buildings - including structural, mechanical, electrical, plumbing and communications systems Provide CAD drafting assistance Provide access to record files through a web-based server Maintain detailed records of building space assignments responsive to the VA s Capital Assets Inventory (CAI) process and leases Assess current state and create CAD/BIM Guidelines The Contractor shall provide all supervision, coordination, staffing, software, licenses, website access, training, redundancy and other related services as necessary to provide and maintain VAPAHCS building records and files and make them readily accessible to VA staff through the Contractor s website. The Contractor shall perform all these services as defined by this SOW and by the COR or other CO designated representative. The services shall be provided to support all Divisions, Community Based Outpatient Clinics (CBOC), and administrative facilities at the following locations: VA Palo Alto Division, Palo Alto, CA (43 buildings; 1,597,533 sf) VA Menlo Park Division, Menlo Park, CA (47 buildings; 794,884 sf) VA Livermore Division, Livermore, CA (20 buildings; 267,823 sf) VA Capitola CBOC, Capitola, CA (1 building; 7,725 sf) VA Fremont CBOC, Fremont, CA (1 building; 9,860 sf) VA Modesto CBOC, Modesto, CA (1 building; 4,240 sf) VA Monterey CBOC, Seaside, CA (1 building; 33,886 sf) VA San Jose CBOC, San Jose, CA (1 building; 69,990 sf) VA Sonora CBOC, Sonora, CA (1 building; 7,783 sf) VA Stockton CBOC, French Camp, CA (1 building; 14,468 sf) VA Mountain View Sites (2), Mountain View, CA (4 buildings; 84,000 sf) VA Sunnyvale Research Center, Sunnyvale, CA (1 building; 42,150 sf) TASK 1: As-Built Repository 2.1 The Contractor shall provide a core repository of all current and past as-built 3D models, 2D drawings, associated data, campus maps and planning studies into the online repository with printed PDFs downloaded to VA servers on a quarterly basis. Models (Revit), drawings (AutoCAD) and related data (Excel) shall provide the basis for an easy and speedy online view of all facility information. Models and drawings shall be specifically aligned with an associated functional database to address all building records, files and data requirements for facility management. Models, drawings and related data shall be accessible by designated VAPAHCS staff and made available to A/E firms contracted with VAPAHCS. 3D models should be compatible with BIM model viewing and simulation software. 2.2 The Contractor shall provide scanning and organizational services of large as-built documents, planning studies and campus maps into the online repository with printed PDFs downloaded to VA servers on a quarterly basis. As-built documents are located on site at the  Palo Alto and Menlo Park campuses. TASK 2: CAD Drafting & Details 2.1 Architectural Floor Plans Create/update/maintain web-accessible architectural floor plans in 2D CAD including items such as doors, counters, columns, external walls, low partition walls, installed shelving, plumbing fixtures, millwork, CAI space category, room name, room number, room occupancy, stairs, windows and related nomenclature based on Task 3 Field Verification and Task 4- Capital Asset Inventory & Space Tracking. 2.2 Assist OFPD Project Managers with drafting support to create or update construction details produced in CAD or Revit. As needed/required: 2.3 Fire Life Safety Plans Create/update/maintain web-accessible patient care facility fire/life safety plans in 2D CAD including overlays that reference existing architectural floor plans, sprinklers, smoke detectors, fire alarm panels, fire detectors, security alarms, fire extinguishers, fire hydrants, hose reels, fire exit signs, smoke partition walls, rated fire walls, fire alarm pull stations, alarm signal lighting and a schedule for each fire alarm panel showing pull stations, fire detectors, and smoke door releases controlled by each panel. 2.4 Medical Gas Plans Create/update/maintain web-accessible medical gas plans in 2D CAD and 3D BIM models including overlays that reference existing architectural floor plans for medical air, oxygen, nitrogen, vacuum, nitrous oxide, all gas equipment, zone shut-off valves and riser diagrams for each gas. 2.5 HVAC System Plans Create/update/maintain web-accessible HVAC System plans in 2D CAD and 3D BIM models including overlays that reference existing architectural floor plans for air handlers, chillers, control panels, heating/cooling coils, condensing units, heat exchangers, supply air ducts, air return ducts, filters, cooling towers, pumps, packaged units, etc. 2.6 Electrical System Plans Create/update/maintain web-accessible Electrical System plans in 2D CAD and 3D BIM models including overlays that reference existing architectural floor plans for transformers, switchgear, high voltage and low voltage distribution panels, motor controllers, back-up generators, automatic transfer switches, photovoltaics, meters, sensors, controls, etc. 2.7 Plumbing System Plans Create/update/maintain web-accessible Plumbing System plans in 2D CAD and 3D BIM models including overlays that reference existing architectural floor plans for potable hot & cold water, isolation valves, hot water mixing valves, deionized water supply and return, sanitary sewer, high value material recovery piping, storm drains, chemical waste piping, etc. TASK 3: Field Verification As required and by on-site visual inspection, field-verify existing building configurations, confirm accuracy of dimensions for existing floor plan layouts, identify space utilization (exam room, office, bedroom, mechanical room, etc.) and occupancy (CAI space category; VAPAHCS Service) and verify location, size, function and capacity of all utility systems including electrical, mechanical, plumbing, communications, medical gases, etc. TASK 4: Capital Asset Inventory & Space Tracking 4.1 Continuously update and maintain accuracy and currency of existing building space utilization and make information readily available online in 2D AutoCAD format. Drawings will identify the various CAI categories and VAPAHCS Services by unique color and will include room numbers, function and space/room information, utilization summaries, etc. Provide data entries necessary to create an electronic report capable of displaying room functions, room title, room number, space category, VAPAHCS Service, floor common, vertical common, and gross by floor summary, building summary and Division level, CAI space calculations. Monitor and track the description and utilization of all building space including location of vacant space and easy retrieve of space characteristics and associated data for use in facility planning and operation. Provide dynamic linkage between floor plan drawings and the space database incorporating color-coded space assignment maps and flexible space category assignments and the ability to export space data to other application packages. 4.2 Provide graphics support as needed to modify documents for presentation quality TASK 5: Lease Management Lease information shall be collected from the VA Real Property Manager and entered into the online data system. Existing lease information will be reviewed for omissions and updated accordingly. New leases shall be entered with complete information. Provide accurate leased area calculations based on 2D CAD floor plans. Provide the capability to track VA leased-out space tenant revenue; commercially leased floor costs by VA Department, group or lease area; property valuations and lease easements integrating real estate data, reporting and documents into one system for easy tracking of leases, openings, closings and relocations. TASK 7: CAD/BIM Guidelines 7.1 The Contractor shall develop a report format document designed for CAD and BIM guidelines based on best practices. The report shall be of industry practice quality. This shall include: Assessment of the VA repository of CAD building drawings and BIM models evaluation of current standards in the field (National CAD & BIM Standards, AIA Guidelines, NBIMS-US Version 3) Recommendations for implementation. 7.2 The Contractor shall provide the VA 3 full color copies of the report in 8 ½ X11 double-sided format, 3 CDs and the original electronic copy created in Adobe InDesign. Final graphics that are included in this report shall be created in Adobe Illustrator. TASK 8: Software, Licenses & Training 8.1 Provide capability and support for building records and files management services over the Internet via web browsers as the primary interaction between VAPAHCS staff and Contractor provided products and services. 8.2 The Contractor shall provide synchronization between the web-based application and handheld tablets and smartphones to allow facility managers to move about the facility with all the necessary facility drawings and data needed to carry out a variety of tasks. 8.3 The COR will provide a list of individuals by name who will be designated in writing as authorized to access the Contractor s website (approximately 10 license with administrative access and 50 staff with read-only access). The list will be updated whenever there are changes to the list. 8.4 The Contractor shall keep up to date on all software and licenses to fulfill all tasks associated with this contract. At minimum will include the web portal, Adobe Creative Suite, CAD and Revit. 8.5 The on-site professional shall attend annual trainings as determined by the COR for all relevant software programs and continuing education. TASK 9: Web Portal Training The Contractor shall provide comprehensive and timely training to identified VAPAHCS staff serving all skill levels to assure full and effective utilization of provided services. Develop a detailed training program that includes user training including open, view and mark-up on drawings; plot drawings; download drawings, records and models; save and email drawings; open and view data on each space; keyword search and advanced search; generate distribution maps; square footage calculations on selected spaces; generate square footage reports; export data and reports to other formats; view asset data and generate reports; plot drawings with assets; search asset locations; view documents attached to assets, etc. Capability Statement The Government requests that interested parties provide the following capability information to the Contract Specialist, Parvinder Brar by email at: Parvinder.brar@va.gov by close of business July 10, 2017: (a)  Business Size (Large/Small) (b)  Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.) (c) SAM record (www.sam.gov) (d) VIP record (SDVOSB/VOSB firms only) (https://www.vip.vetbiz.gov/) (e)  DUNS number (f) Ability and experience in managing similar projects. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives. (g) List of Projects (Government and Commercial) that are similar is scope and size. (h) Anticipated Teaming Arrangements (if any) (i) GSA Contract Number if applicable. Interested parties shall not submit more than 10 single-sided, type-written pages using 12-point font or larger. Published literature may be any number of pages. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.           *Failure to provide the information requested above (items (a) (i)) will be considered non-responsive and will not be considered a viable source.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FrVAMC570/FrVAMC570/VA26117Q0765/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-17-Q-0765 VA261-17-Q-0765.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3635193&FileName=VA261-17-Q-0765-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3635193&FileName=VA261-17-Q-0765-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04566538-W 20170705/170703233130-79395869290913d9c8f5763ebee76d56 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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