SOURCES SOUGHT
71 -- WICR Expand Library and Curatorial Storage, Republic, MO
- Notice Date
- 6/30/2017
- Notice Type
- Sources Sought
- NAICS
- 337215
— Showcase, Partition, Shelving, and Locker Manufacturing
- Contracting Office
- NPS, MWR - Missouri MABO 11 North 4th Street St Louis MO 63102 US
- ZIP Code
- 00000
- Solicitation Number
- P17PS01424
- Response Due
- 7/7/2017
- Archive Date
- 9/30/2017
- Point of Contact
- Dyke, Terri
- Small Business Set-Aside
- Total Small Business
- Description
- P17PS01424 Expand Library and Curatorial Storage Request for Information Date Issued: 30 June 2017 The National Park Service requests information from vendors registered as small businesses under NAICS 337215 - Showcase, Partition, Shelving, and Locker Manufacturing, with a size standard of 500. Responses from this Request for Information will be used to determine a set-aside for this acquisition. Vendors interested in submitting an offer for this requirement should send a Statement of Qualifications to the Contracting Officer, Ms. Terri Dyke, at terri_dyke@nps.gov, NLT 12:00 pm CT on 7 June 2017. Paper copies of this announcement will not be provided. Any future solicitation information, if released, may be obtained through fbo.gov. Any questions relating to this announcement must be submitted in writing, via email ONLY, to the Contracting Officer, Ms. Terri Dyke, terri_dyke@nps.gov. DISCLAIMER: This is NOT a solicitation announcement. This is a sources sought announcement only. Responses to this announcement shall not constitute responses to a solicitation. Responses to this announcement are not considered offers and cannot be accepted by the Government to form a binding contract. This announcement does not guarantee a commitment by the Government, nor will the Government pay for the information submitted in response. Respondents will not be notified of the results of any Government assessments. The information received will be utilized to assist in formulating a strategy for competitive procurements. Electing not to submit a capability statement does not preclude a company from submitting an offer under any resulting solicitation, if a solicitation is issued, nor will it impact the evaluation of an offeror that did not submit a capability statement. Any subsequent solicitation, if issued, will be subject to availability of funds. Future announcements concerning this requirement may be found on fbo.gov under Solicitation Number P17PS01424. DRAFT SOW--HIGH-DENSITY MOBILE STORAGE SYSTEM SPECIFICATIONS FOR WILSON'S CREEK NATIONAL BATTLEFIELD LIBRARY IN REPUBLIC, MISSOURI PART 1 - GENERAL 1.1 Project Summary Provide all parts and labor to install rails, carriages, lighting, and expanded shelving and cabinets for a manually operated high-density, moveable aisle, moveable storage system; and install lockable, tambor doors on 34 linear feet of existing, wall-mounted library shelving. This project will include fabrication and installation of the storage system including raised flooring and leveling of support rails, at Wilson's Creek National Battlefield library in Republic, Missouri. The system will be used for the storage of library and museum collections. The collection includes books and boxed periodicals. The system will consist of manually operated moveable carriages that will contain existing library cabinetry. The system will also be designed to include carriages and vendor supplied units and shelving, and will incorporate existing shelving and cabinets when possible. The aisles between the library shelving and storage cabinets will be designed so it can be compressed to eliminate unused space between the carriages when not in use and maximize the storage capacity of the available space. A quote shall be submitted with an associated proposed system plan or drawing. Information is provided on existing and planned shelving in the Revised Attachment, however vendors are encouraged to submit a proposal offering alternative system layouts to maximize space utilization. A site visit is recommended, but not required prior to submitting a quote. 1.2 Quality Assurance Manufacturer Qualifications: Engage an experienced manufacturer who is ISO 9001 certified for the design, production, installation and service of mechanical-assist carriage-mounted high-density mobile storage units and support rails. Installer Qualifications: Only an experienced mobile storage system installer certified by the manufacturer will meet the government requirement for installing rails and carriages and anchoring shelving units to carriages. 1.3 Warranty Warranty is all inclusive for five (5) years from completion and acceptance for use by the National Park Service, and includes all parts and service. 1.4 Preventive Maintenance Provide manufacturer's extended maintenance agreement which will commence on the day the standard maintenance warranty ends. This should be quoted as an optional line item. PART 2 - PRODUCTS 2.1 System Description The goal of this project is to maximize the storage capacity of the available library collection space through the installation of a museum quality, high-density storage system that will provide many years of reliable use. A quote shall be submitted with an associated proposed system plan in which the rails will be oriented east-west and the carriages oriented north-south. The designated area for installation of the mobile storage system is approximately 1,100 square feet. The location of the storage unit is defined by the park and it is the responsibility of the vendor to confirm all measurements and installation locations. The existing floor is 8 inch poured concrete. The system plan shall include all technical product specifications that will be used, with a floor plan drawing showing the proposed layout of the system, and a shelf unit elevation drawing with all relevant dimensions. System design will permit access to any single aisle by manually moving units until the desired aisle is opened, and will provide lighting for viewing shelf contents. The carriage/rail system should provide uniform carriage movement along the total length of the rail system, even with unbalanced loads. The storage room ceiling height where the storage system will be installed is approximately nine (9) feet with sprinkler heads that drop down two (2) inches. Shelving system must be a minimum of eighteen (18) inches from the bottom of sprinkler heads to meet standards. All equipment (bottom shelves and existing museum cabinets) should be raised seven (7) inches above the platform on sanitary risers. The tops of all equipment (except the existing museum cabinets) should end 83 inches above the platform. The fully installed storage system may not exceed 7 feet in total height measured from the existing storage room floor. It is essential that the system be designed to accommodate future carriage and shelving additions to allow complete, smooth and continuous movement of all carriages for the entire length of south to north rail system. 2.2 Carriages The storage system shall consist of moveable carriages to accommodate existing NPS supplied library shelving and museum cases, as well as vendor-supplied open shelving that can be compressed to eliminate aisles between carriages. The carriage system must hold 1,000 lbs. per linear foot of carriage. Two (2) carriages running the length of the system from east to west (approximately 25 feet) shall be wide enough to house existing library shelving back to back. Space at the end of the open shelving carriage should include cabinets sized by the vendor to utilize remaining space. The system must include vendor-provided light racking open shelves measuring 48 inches in width. Space must be provided for one moveable access aisle at least five (5) feet in width to accommodate a rolling cart or ladder as well as a person to stand in the aisle in front of the drawers when fully extended. When the system is fully compressed, the carriages shall be approximately one inch apart. Any mechanical parts exposed on the ends of the carriages must be covered by steel face panels with a powder-coat finish painted to match the other system components. Alternative face panels of similar measurements and standard design will be considered. 2.3 Rails The system must use anti-tip all-steel rails that are laser-leveled during installation, and are attached to the floor with leveling screws and permanently mounted floor anchors. All rail assemblies shall be fully grouted with non-shrink hydraulic cement type grout with 8,000 lbs. PSI (562 kg per cm2) strength after curing. 2.4 Drive System The system shall be designed with a mechanical-assist operation which minimizes end play, ensures there is no play in the drive handle, and makes sure that carriages will stop without drifting. Synchronized or line shaft drives are to be used, with a minimum of one wheel assembly driving both sides of carriage at center location or acceptable equal is required. Drive system must ensure that carriages move uniformly along the total length of travel, even with unbalanced loads. All system components shall be selected to ensure a smooth, even movement along entire carriage length. Drive system gearing shall be designed to permit approximately one (1) lb. of force applied to the drive handle to move a minimum of 6,000 lbs. of load. A tensioning device shall be provided on each drive with provisions for adjusting tension without removing end panels or acceptable equal is required. All bearings used in the drive mechanism shall be permanently shielded and lubricated. Vendor must provide manufacturer's technical data sheets for drive mechanisms with visual drawings depicting all technical features. 2.5 Shelves and Carriages A. DESIGN: Four-post design consisting of three basic parts including uprights, shelves and shelf supports, which are assembled without any bolts, nuts clips, sway braces or gussets. There shall be no holes on any exposed surface. The shelving shall be easily adjustable at least every 1.5 inches up and down to accommodate changing collection needs. All shelving components shall have a powder-coat finish and emit no harmful volatile chemicals known for vaporizing or "off-gassing." B. MATERIALS AND WORKMANSHIP: All material shall be new products with low V.O.C. with limited off-gassing and ability to reduce the potential for pest problems. The sheet metal shall be cold rolled, Class 1 steel. C. UPRIGHTS: The face of the uprights shall be smooth with no holes on the surface. All intermediate uprights shall be open for air flow. All end uprights shall be closed and have a closure panel between the posts. D. SHELVES: Plain, open shelving with a powder-coat paint finish shall be used. The shelving shall be four-post design consisting of three basic parts including: uprights, shelves, and shelf supports that are assembled without bolts, nuts, clips, sway braces, or gussets. Each vertical shelving unit shall include five (5) shelf openings. No barriers shall be used between shelving units except as structurally necessary. The outward facing sides of the shelving units on the ends of the carriages shall be fully closed. Each shelf must hold a minimum of 200 lb. to support four (4) 50 lb. boxes. The top surface of each shelving unit must also be capable of supporting the weight of a 250 lb. person. Each shelf unit must therefore hold a minimum of 1,650 lb. E. STEEL FACE PANELS: All exposed ends shall have steel face panels the full width and height of the carriage and storage housing. Powder coat finish shall be utilized on all face panels and emit no harmful volatile chemicals known for vaporizing or "off-gassing." Alternative face panels with similar measurements and structural design will be considered. All alternatives will be approved by NPS Contracting Officer in consultation with park staff. F. LIGHT RACK SHELVING: Light rack shelving will be installed on designated carriages and will be properly secured to ensure stability. Upright frames shall be fully welded with tubular bracing welded to posts. Solid steel decking provided for support. All parts must be powder coat finished. G. SAFETY BARRIERS: Carriages that contain cabinets do not require the front-edge safety rail. Each carriage shall have bumpers or spacers to minimize the impact of carriages contacting each other. 2.6 Base The rails for the storage system will be installed into a vendor supplied and built flooring system. The existing floor system is 8-inch poured concrete with a carpet covering. The vendor will also be responsible for installing a built up floor of exterior grade sealed plywood with no potential to off gas and covered with vinyl tile floor covering. Vendor will provide a sample of tiles for review by park for selection of color. The built up floor will provide access to collections and be resistant to insect infestations. The base shall have no harmful solvents, epoxies, or vapors utilized as sealants or in construction that emit harmful volatile chemicals known for vaporizing or "off-gassing." 2.7 Access Ramp Access ramps made of steel or other non-wood material shall be provided from the room floor to the top of the base at each point of entry into the system on the east side to allow for safe wheeled cart/ladder access. The ramp must be continuous and be ADA compliant. 2.8 Safety Features Visual indicators shall provide verification that carriages are in a locked or unlocked mode. A single safety lock button, mounted on each operating wheel hub, will permit moving a carriage in either direction to create a new access aisle when pulled out (unlocked), or locking the carriage when pushed in. 2.9 Paint Color/Finishes The unit color selection shall be decided by the librarian of Wilson ¿s Creek National Battlefield after contract award. Contractor will provide color samples and the Librarian or designated staff will select the color to be used for this contract. All metal shall be powder-coat paint finish. 2.10 Materials and Workmanship All material shall be new products with low volatile organic compounds (VOC), which limits off-gassing and reduces the potential for pest problems. All system components shall consist of only the finest materials and highest quality workmanship. Track, shelving, cabinets and flooring should be new, free of dints, dings, and scratches, and in an operable condition. All product cut sheets and material safety data sheets (MSDS) are to be presented to the park upon project completion. 2.11 Installation Workmanship During unit installation, the contractor shall keep the dedicated library storage space clean of all installation debris and packaging materials. Clean up of the storage space is to be completed by contractor on a daily basis. At the project completion the high-density storage system shall be clean and the flooring shall be swept. The contractor shall abide by all OSHA and regulated safe working directives. PART 3 - SPECIAL INSTALLATION ISSUES 3.1 Work Site Access The high-density system will be installed in a dedicated library space, which was completed in 2003. Controlled access, security and regulated heating and cooling systems are all in place at this facility. There is no raised loading dock for unloading supplies and material at this facility. Access to the facility is available through a door (ground level) that measures 94 inches x 78 inches, or through a double-door opening that measures 70 inches x 79 inches. The hours of access for site visits and project performance are 8:00 AM to 4:30 PM, Monday through Friday. Staff must provide access and be present at all times during project work. All Federal buildings enforce a no-smoking policy. The contractor shall meet and unload all delivery trucks. The contractor is responsible for safe working practices and shall be mindful of surrounding work area. Contractor is responsible for damage to surfaces and equipment in the facility. 3.2 Building Security The contractor must follow all applicable Federal building security policies. Wilson ¿s Creek National Battlefield staff will discuss access and security procedures during the site visit and prior to project start. 3.3 COR Rights and Responsibilities The COR (Contracting Officer's Representative) or other NPS designated representative in consultation with the Contracting Officer (CO) has the right to stop any or all work that is deemed unsafe or inappropriate. 3.4 Existing Cabinetry and Shelving The majority of the NPS cabinetry to be mounted on carriages was manufactured by Steel Fixtures Manufacturing, Inc. NPS cabinetry must be protected from damage during installation onto the carriages. PART 4 - OFFERS Offers shall consist of the total cost for the proposed system plan covering all costs including all parts, installation of system, reinstallation of shelves and existing cabinetry, travel, freight, unloading, inside delivery, and site cleanup, all associated with a complete turnkey job. The quote is to include an associated proposed system plan with rail system oriented north and south and carriages oriented east-west. Contractors must provide detailed evidence that product supplied meets government specifications with adequate documentation and equipment data sheets. Data sheets shall include description of how rail systems and equipment will be assembled for operation, diagrams, mechanical descriptions, and drawings documenting drive mechanisms. Due to the complexity of this project and the requirement to incorporate existing cabinetry into the design proposal, interested vendors are encouraged to view the installation site prior to submitting proposed designs and quotes for the project. All drawings and information provided may be used for reference, but final measurements described in this Scope of Work must be verified by contractor prior to work start up. Offeror must provide an expected project duration (specified in number of days on-site) to complete project. REFERENCES Contractors must provide three (3) references of previous performance relating to supply and installation of high density storage systems in spaces of similar or larger size related to storage of museum or library collections. PART 5 - EVALUATION OF OFFERS: The Government will make a Best Value determination based on evaluation of an offeror ¿s ability to meet the government specification, past performance, and price. PART 6 - SCHEDULE Project to be completed on or about 60 days from final award date.
- Web Link
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- SN04566043-W 20170702/170630235844-b9816167d3fd239df373d889bab136a9 (fbodaily.com)
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