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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 03, 2017 FBO #5671
DOCUMENT

81 -- Sharps Removal Service Base (+) Plus 4 Year contract for all labor, material, equipment, transportation, and supervision required. - Attachment

Notice Date

6/1/2017
 

Notice Type

Attachment
 

NAICS

562112 — Hazardous Waste Collection
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24917Q0750
 

Response Due

6/23/2017
 

Archive Date

8/22/2017
 

Point of Contact

Trudy Bryant
 

E-Mail Address

400<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a Request for Information ONLY; it is not a request for quotations or offers. This procurement requirement is to determine whether any small business can provide these services listed below for the: VA Tennessee Valley Healthcare System (TVHS) two Medical Centers: the Alvin C. York Campus in Murfreesboro, TN, the Nashville Campus in Nashville, TN, and  many community based outpatient clinics (CBOC) and other facilities located in Tennessee and Kentucky. Network-9 Contracting Office on the behalf of the TVHS-Nashville VA Medical Center, 1310 24th Ave South, Nashville, Tennessee; and Alvin C. York VA Medical Center, 3400 Lebannon, Murfreesboro, Tennessee has developed this Request for Information (RFI)/Sources Sought Notice to solicit market research information from industry to assist the Government with analysis of a Government requirement and provide commercial insight on performance-based solutions, best practices, possible contractual arrangements, and potential issues. This RFI is to determine the availability of Small Business (preferably Service-Disabled and/or Veteran-Owned Owned) entities within the Mountain Home area. THIS IS A REQUEST FOR INFORMATION ONLY. It is not a Request for Proposal, a Request for Quotation, an Invitation for Bids, a Solicitation, or an indication that Network-9 Contracting Office (NCO-9) will contract for the items contained in the RFI / Sources Sought Notice. This RFI/Sources Sought Notice is part of a Government market research effort to determine the scope of industry capabilities and interest, in accordance with Federal Acquisition Regulation (FAR) Part 15.201(e), response to this RFI / Sources Sought Notice are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI / Sources Sought Notice are strictly voluntary and are consider as information only. The Government will not pay respondents for information provided in response to this RFI / Sources Sought Notice. Responses to this RFI / Sources Sought Notice will not be returned and respondents will not be notified of the result of the review. If a solicitation is issued, it will be announced a later date, and all interested parties must respond to that solicitation announcement separately from any response to this announcement. This RFI / Sources Sought Notice do not restrict the Government s acquisition on a future solicitation. Network-9 Contracting Office (NCO-9), Nashville and Murfreesboro VA Medical Center are conducting market research for a Contractor to provide complete removal, disposal and transportation of all Sharps Waste for TVHS. The Contractor shall furnish all personnel, materials, tools and equipment necessary to perform the task in accordance with the schedule and to comply with all guidelines established by Federal, State, County and local laws and ordinances. Full servicing of sharps containers is required within every TVHS location listed in SERVICE LOCATIONS to include main campuses and CBOCs. Please review the draft Statement Work (SOW) provided below before responding to the market research questions as the Government desires that respondents offer their experience and recommendations on the following questions and issues related to this requirement. When addressing these items, respondents should consider the size and scope of the requirement described herein. STATEMENT OF WORK SHARPS REMOVAL SERVICES BACKGROUND The VA Tennessee Valley Healthcare System (TVHS) is an integrated healthcare system comprised of two Medical Centers: the Alvin C. York Campus in Murfreesboro, TN, the Nashville Campus in Nashville, TN, and  many community based outpatient clinics (CBOC) and other facilities located in Tennessee and Kentucky. TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services.  The Nashville Campus is the only VA facility that supports all solid organ transplant programs, including total in-house kidney and bone marrow transplants. The Alvin C. York Campus is a network referral center for mental health services, geriatrics, and extended care. TVHS provides a full range of specialized medical services. SHARPS REMOVAL SERVICES Contractor shall provide complete removal, disposal and transportation of all Sharps Waste for TVHS. The Contractor shall furnish all personnel, materials, tools and equipment necessary to perform the task in accordance with the schedule and to comply with all guidelines established by Federal, State, County and local laws and ordinances. Full servicing of sharps containers is required within every TVHS location listed in SERVICE LOCATIONS to include main campuses and CBOCs. Sharps Waste falls within the waste category of RMW. The EPA defines medical waste as "any solid waste that is generated in the diagnosis, treatment, or immunization of human beings or animals, in research pertaining thereto, or in the production or testing of biologicals." This may include any waste material or article which harbors, or may reasonably be considered to harbor, pathogens which might be expected to produce disease in healthy individuals. Medical waste subject to these requirements includes waste that generally has been considered infectious or potentially infectious by the health care community, as well as waste originating from health care or research facilities that are aesthetically objectionable and thus, problematic when disposed of improperly. Sharps Waste may include but is not limited to syringes, needles, scalpels, lancets, pipettes, razors, glass, etc. The term does not include any hazardous waste, radioactive waste, cytotoxic drugs, antineoplastic agents, or bulk blood including blood vials. TVHS will be responsible for segregating of all waste in accordance with Federal, State, County and Local requirements. SERVICE LOCATIONS a. Alvin C. York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129 b. Nashville Campus 1310 24th Avenue South Nashville, TN 37212 c. Chattanooga VA Outpatient Clinic 6098 Debra Rd Suite 5200, Bldg 6200 Chattanooga, Tennessee 37411 d. Charlotte Avenue Clinic 1919 Charlotte Avenue Nashville, TN 37203 e. International Plaza VA Clinic 2 International Plaza Suite 300 Nashville, TN 37217 NOTE: Any facility within VISN9 may be added to this contract as a modification. PERIOD OF PERFORMANCE Period of Performance: One Base Year with the possibility of four one-year option periods. Base Year: 1 October 2017 30 September 2018 1st Option Period 1 October 2018 30 September 2019 2nd Option Period 1 October 2019 30 September 2020 3rd Option Period 1 October 2020 30 September 2021 4th Option Period 1 October 2021 30 September 2022 GENERAL REQUIREMENTS One of TVHS s top priorities is the minimization of waste to include significant efforts in recycling and waste diversion. It is highly encouraged that prospective bidders give significant consideration to recycling and diversion efforts as part of their submittal. Preference will be given to bidders who consider recycling, diversion and waste minimization efforts as part of their submittal although this alone will not be the deciding factor. The requested services will render all sharps waste non-recognizable and non-infectious. It is preferable that resulting waste be sent for disposal as fuel in electrical co-generation and/or as much of the waste be recycled as possible (e.g. plastic, metal, etc.). Waste may be incinerated in lieu of co-generation but resulting ash placed in a landfill should be reduced to about 7-10% of the original waste volume. Submittals that simply identify treated waste as being sent to a landfill may not be considered. Contractor to provide collection containers that are sturdy, rigid, leak proof, impervious, and puncture resistant with tamper-proof, secure lids that can be used at point-of-generation and collection. These containers shall meet all Federal and State rrgulations pertaining to design, color, transparency, functionality, and security. Type and size will be in accordance with the attached list provided by TVHS. Wall mounted collection system must utilize hands free disposable method. Contractor to provide adequate spare containers for TVHS staff to sufficiently supply the facility between Contractor service dates. Contractor to provide moveable devices or carts ( dollies ). Contractor to provide and install wall cabinets for corresponding containers and stable bases or countertop brackets for containers prone to tipping or falling over. All cabinets and brackets that require keys shall be keyed alike. Keys shall be given to the COR when installation begins. The COR may request additional keys for the life of this contract at no additional cost to TVHS. At the Nashville Campus, Contractor shall provide an external storage unit (shed, building, etc.) to house filled containers awaiting pickup and for spare containers awaiting use. External storage unit should be secure (lockable), be of a design that prevents insects, animals, and other pests from gaining entry, and properly marked as housing Regulated Medical Waste (Sharps). External storage unit shall be of an appropriate size for the facility, meet all codes set forth by the NFPA, OSHA, and other agencies, and shall be provided at no cost to TVHS. It shall also contain proper ventilation, and waterproof lighting and power receptacles. Entrance to storage unit shall allow easy loading and unloading of wheeled carts. External storage unit shall be removed by the Contractor at completion of this contract at the Contractor s expense. The Contractor shall coordinate with TVHS and succeeding contractor to ensure no lapse in containment of containers. At contract onset, TVHS may request up to an additional fifty (50) containers during the installation and stabilization period at no additional cost to TVHS. For each year of this contract, TVHS may request up to fifteen (15) additional containers per main campus and up to five (5) additional containers per CBOC at no additional cost to TVHS. The charge for additional containers beyond fifty/fifteen/five will be billed under a separate line item on current obligation. In the event TVHS requests additional services outside the original scope of this contract, a contract modification will be issued upon completion of negotiation of the change by the Contracting Officer (CO). The Contractor shall comply with the following regulations. Regulations stated should only be used as a guide and not considered all-inclusive. The contractor shall submit all state department and public reports as required. Services shall be provided pursuant to codes of the Tennessee Department of Environment and Conservation (TDEC), Division of Solid Waste Management. The contractor must comply with executive order 13101 (SEPTEMBER 14, 1998) GREENING THE GOVERNMENT THROUGH WASTE PREVENTION, RECYCLING AND FEDERAL ACQUISITION. Plant must comply with the Clean Air Act of 1991 and produce only safe neutral by-products and the vendor must be able to show compliance with all environmental applicable state and county regulations. The following is a listing and description of the sharps wastes that are, at a minimum, included in the scope of this contract: Cultures and stocks: Sharps used or contaminated with cultures and stocks of infectious agents and associated biologicals, including: cultures from medical and pathological laboratories; cultures and stocks of infectious agents from research and industrial laboratories; wastes from the production of biologicals; discarded live and attenuated vaccines, and culture dishes and devices used to transfer inoculate and mix cultures. Human blood and blood products: Sharps used or contaminated with liquid waste human blood and products of blood or items saturated and/or dripping with human blood, including serum, plasma and other blood components, and their containers, which were used or intended to be used in (1) patient care; (2) testing and laboratory analysis; (3) development of pharmaceuticals; and other articles containing dried blood. TVHS employees shall: Identify, segregate and discard sharps waste by placing the waste in plastic waste receptacles or containers that are marked with the international biohazard symbol and wording indicating sharps waste. Containers shall not be filled to exceed the fill line indicated on the containers. In between Contractor service dates, TVHS employees shall remove filled containers and replace with spare containers as needed. Contractor shall: Provide the participating facilities with sufficient amounts of collection containers that are reusable, sturdy, rigid, leak proof, impervious, and puncture resistant with tamper-proof, secure lids that can be used at point-of-generation and collection. The collection containers shall be from 2 to 17 gallon containers with funnel or trap lids/openings. All floor model containers shall be equipped with wheels or other moveable devices or carts ( dollies ). Wall cabinets shall be securely fasted to walls, medication carts, etc. An adequate amount of caps or plugs will be provided to ensure safe handling and transportation of containers between Contractor service dates. Exterior walls of the containers shall be identified with the international biohazard symbol and wording identifying sharps waste. Contractor shall remove sharps waste using only properly permitted and licensed trucks and drivers. Contractor shall be required to remove all sharps waste as required at each participating facility. At each of these participating facilities, the contractor shall remove sharps containers at each specific location identified in the Points of Collection. Full servicing of sharps containers is required within every TVHS location to include main campuses and CBOCs. Contractor shall also respond to a request from the COR to pick up unusually large accumulations of sharps waste at the participating facility indicated within eight (8) hours of notification. Contractor shall transport the containers by methods and procedures that fully comply with all local, state, county and federal rules and regulations. The Contractor shall furnish the COR with a fully detailed description of the methodology that shall be used to transport, treat and dispose of the waste. The contractor shall utilize an on-line manifest system to receipt for materials and certify proper disposal and that is compatible with current VA computer systems. The contractor will submit the proposed manifest system forms for VA approval. After approval of the online system and award of the contract, the Contractor will furnish login information to the Contracting Officer Representative (COR) to access the online manifest system. The contractor will leave one copy of the manifest with the COR at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days to the COR. Manifest shall contain at minimum the signature, address and contact information of (1) generator, (2) transporter and (3) final destruction/disposal representative. The contractor is responsible for notifying the COR or designee upon arrival and departure at all pick-up locations. Contractor shall provide the COR with a copy of the manifest, which includes the generator and transporter information for each load of waste. The manifest shall be provided to the Government each time the waste is removed from each campus or CBOC. Each manifest shall include, but not be limited to the following information. (1) GENERATOR INFORMATION Name Address Telephone Number Description of waste The quantity of sharps waste: include the number of containers, cubic feet, and identification on each container (i.e., barcode ID or ID sticker) for each facility location. (2) TRANSPORTER INFORMATION Transporter name Address Telephone Number Driver name Applicable permit numbers (3) DESTINATION INFORMATION Site name Address Telephone number There shall be certification on the manifest by signature and date that the waste was picked up at the generator site and additional certification that the waste was delivered without incident to the approved destination. The Contractor will leave one copy of the manifest with the COR at the time of the pick-up showing the quantity picked up. The completed manifests will be returned within Thirty (30) days to the COR. The completed matching manifest shall include destination and appropriate destruction information. Document numbers and information on the two documents shall match. There shall be final certification by the destination-authorized agent by signature and date that the waste was accepted and all the information was correct. If waste is incinerated, the Contractor shall submit a separate document to the COR that includes both the weight of the original amount of waste and the weight of the resultant ash disposed of in a landfill so the COR can verify the terms of this contract. Contractor shall maintain and fully comply with licenses and/or permits required by Federal, State, City and County laws and regulations pertaining to RMW, sharps, and its destruction. The Contractor will provide proof of all applicable permits and insurance certificates required under the state that the service is to be performed. The Contractor will warrant and represent that all of the personnel assigned to the premises under this contract are their employees and have been trained in the performance of the duties set forth in this contract, in accordance with Federal, State, County and Local Regulations. The Contractor agrees to comply with the policies of TVHS to include compliance with the standards of The Joint Commission. The Contractor will provide TVHS documentation that on-site representatives have been screened for CORI, have agreed to abide by signed TVHS confidentiality statements, and have reviewed and understand Contractor orientation pamphlets. Contractor will be required to supply data to the COR on a monthly tracking report.   This data will include (1) weight of waste picked up at TVHS for the prior month and should be broken down to include weights (net and gross weight), if applicable, the weight of the resulting ash disposed of in a landfill, (3) the cost that TVHS paid to the contractor for the prior month, and (4) that all sharps waste was diverted to cogeneration, recycling and/or incinerated.   All data will be broken down by campus and outpatient clinic.   All data shall be submitted to the COR by the 15th day of the following month.   Extension of the submittal date may be granted by the COR. There shall be a smooth transition between outgoing and incoming contractors. At the beginning of the contract, the incoming contractor shall coordinate with TVHS and the outgoing contractor to ensure TVHS employees do not go without the ability to dispose of sharps in the healthcare system. At the end of the contract, contractor shall ensure they do not remove their containers until the incoming contractor and TVHS have coordinated and developed a transition plan and it is approved by the CO and COR. For services rendered after the contract end date, contractor shall invoice TVHS separately for the additional days of service. The COR or designee will verify weights/counts of materials being picked up. Disposal charges shall not include the weight of the reusable containers and/or lids. Hours of Operations (Service Window): 8:00 AM 4:30 PM, Monday to Friday except Federal Holidays. Federal Holidays New Year s Day Birthday of Martin Luther King Jr. Washington s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Points of Collection: See attached survey Pick-ups at the Service Locations, including removal of the containers from the Points of Collection, will be made every week at the main campuses, every other week at the Chattanooga CBOC and once per month at all other locations. SPECIAL REQUIREMENTS QUALIFICATION OF OFFERORS: Quotes shall be considered only from companies who are regularly established in the business called for, and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. Contractor shall be able to handle all sharps waste removal requirements immediately upon start of the contract period. INSPECTION OF PREMISES: Contractors are encouraged to visit the participating facilities to fully inform themselves of the character and conditions under which the service is to be performed. Failure to do so shall in no way relieve the successful offeror from the necessity of furnishing the services as specified in this solicitation without additional cost to the Government. This inspection may be made daily between the hours of 9:00 a.m. and 3:00 p.m. except Saturday, Sundays and holidays. INSPECTION OF OFFERORS FACILITIES: The right is reserved to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and reject any proposal, irrespective of price, if it shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance. VEHICLES/TRANSPORTATION: Contractor shall ensure that all vehicles are conspicuously labeled as required by law. Vehicles shall not be used to transport material other than sharps waste. Vehicles shall be properly disinfected as a result of leaks or spills, using the appropriate Tennessee Department of Environment and Conservation (TDEC) procedures. Contractor shall immediately notify TDEC and TVHS if a vehicle is involved in a spill or accident which renders the vehicle non-compliant with applicable rules and regulations or exposes waste to the environment. RESPONSIBILITY FOR CONTAINERS: The Contractor agrees that the participating Government facilities assume no liability for damage that may be done to the any containers, dollies or other equipment used in the performance of this contract, unless it is caused by an act of negligence on the part of a Government employee. LICENSES AND PERMITS: Contractor shall provide proof of a State of Tennessee Department of Environment and Conservation (TDEC) processing permits, Transportation Licenses, all City Permits, and proof of a permit annually thereafter. LIABILITY AND INSURANCE COVERAGE: Offeror shall present satisfactory evidence of full compliance with Federal, state and local requirements. State approved sources of insurance coverage ordinarily shall be deemed acceptable to the Department of Veterans Affairs installation, subject to timely certifications by such sources of the types and limits of the coverage afforded by the sources. EVIDENCE OF COVERAGE: Contractor shall furnish with offer proof of insurance indicating the coverage outlined in the SUPPLEMENTAL INSURANCE REQUIREMENTS section. Contractor shall provide proof of a minimum of $1,000,000 Environmental Restoration Insurance and provide proof annually thereafter. AUTHORITY OF OPERATORS: The Contractor s operators shall bear at all times the Contractor s signed authority designating them as authorized to perform work at the participating facilities under this contract. Offeror must submit copies of all drivers licenses that will be used in the performance of this contract and shall carry upon his/her person, the necessary operator s and/or chauffeur s license as may be required by the State of Tennessee. While driving on Government facility grounds, the drivers of vehicles shall fully comply with such speed and safety regulations pertaining to the operation of motor vehicles as medical center authorities may issue from time to time. SAFETY/EMERGENCY PLANS: Contractor shall submit the following plans with their quote: A written safety plan that details actions to be taken to protect the staff of TVHS, the contactor, and surrounding communities in the event of any accidental spills or leaks that occur while the Contractor is performing work under this contract for the Government. A written emergency plan that outlines a formalized response to any accidental spills or leaks that occur while the Contractor is performing work under this contract for the Government. CONTINUATION OF SERVICES: Offeror shall submit written contingency plans outlining how they will continue to provide services in the event there is a disruption in any segment of services provided such as transportation, destruction, etc. TERMS OF CONTRACT: This contract shall be effective from date of award through September 30, 2018 with 4 option years. CONTRACTING OFFICER S REPRESENTATIVE (COR): A Contracting Officer s Representative (COR) shall be appointed to this contract. The COR is not authorized to change the scope of the work. Changes can only be made by the Contracting Officer. WAGE DETERMINATION: Service employees who will be employed in the performance of the contract shall be paid no less than the wages as indicated in the applicable Wage Determination requirements. Contractor shall provide Worker s Compensation, Professional Liability Insurance, Health Examinations, Income Tax Withholdings and Social Security Payments for protecting the personnel providing services under this contract. FUEL SURCHARGE: The Government will not make additional payments for fuel surcharges under this contract. INVOICES: The Contractor is to submit monthly invoice in arrears, indicating the dates and type of service provided, along with the contract number and purchase order number for which payment is due. Contractor shall receive payment for services rendered in accordance with the Prompt Payment Act. QUALITY ASSURANCE: The Government facilities may at any time inspect and verify that the accuracy of the work compares to that indicated on the invoice. Any deviation will be deducted from the invoice price in accordance with the Quality Assurance Surveillance Plan (QASP). CORRESPONDANCE: All correspondence relative to this contract shall bear the VA Contract number, correct Fiscal Year Purchase Order number, Title and name of facility being billed against. PAYMENTS: Will be paid monthly, in arrears, upon receipt of a proper invoice for services performed during the previous month in accordance with the terms of this contract. All invoices shall be submitted by the 15th day of the month following the month in which services were provided. Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR and submitted to VA Electronic Payment System http://www.fsc.va.gov/einvoice.asp. (1) A properly prepared invoice will contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Total Weight Removed (net and gross) Unit Price Charged Extended Price Price Broken Down by Location Dates service performed Location of service performed (2) A single, consolidated invoice will be prepared for all facilities and submitted monthly in arrears MARKET SURVEY: 1. Please provide a capability statement that includes, as a minimum, the following information: a. Company Name: b. Company Address: c. Point of Contract Information: i. Name: ii. Title: iii. Phone Number: iv. Facsimile Number: v. E-mail Address: d. System for Award Management (SAM) Expiration Date: e. DUNS Number: f. CAGE Number: g. Business Size(*) (Note: (*) as it relates to NAICS Code: h. socioeconomic Category: Small Business SDVOSB VOSB Small Disadvantage Business 8(a) HUB Zone Women Owned Small Business 2. The number of eligible employees your firm can offer/provide: 3. The distance your firm is from the Mountain Home VA Medical Center Medical Center: 4. Comments on the (Draft) Statement of Work Statement (SOW) provided below: 5. Comments on current market conditions and obstacles in providing these services to the Government: If interested please provide a capability statement. Also, provide e-mail responses to this Request for Information (RFI)/Sources Sought Notice no later than Thursday, June 8, 2017 at 1:00 PM (Central Time) to Ms. Trudy Bryant, @ at gertrude.bryant@va.gov. The response time cannot be extended beyond the suspense date provided. THIS IS A REQUEST FOR INFORMATION/SOURCE SOUGHT NOTICE ONLY.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24917Q0750/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-17-Q-0750 VA249-17-Q-0750_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3543944&FileName=VA249-17-Q-0750-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3543944&FileName=VA249-17-Q-0750-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: TVHS-Nashville;1310 24th Ave South;Nashville, TN

Zip Code: 37212-2637
 

Record

SN04529304-W 20170603/170601235603-bb9e2f238ea83bf23337134f39627d90 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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