Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 27, 2017 FBO #5634
DOCUMENT

R -- 561-18-1-5104-0001|Paper Shredding services for all of VANJHCS's locations - Attachment

Notice Date

4/25/2017
 

Notice Type

Attachment
 

NAICS

561990 — All Other Support Services
 

Contracting Office

Department of Veterans Affairs;Samuel S. Stratton VA Medical Center;113 Holland Avenue (2-90NCA);Albany NY 12208-3410
 

ZIP Code

12208-3410
 

Solicitation Number

VA24217N0541
 

Response Due

5/10/2017
 

Archive Date

5/25/2017
 

Point of Contact

MURRAY, ANTHONY
 

E-Mail Address

Y.MURRAY2@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Document Destruction Services the VA New Jersey Healthcare System. The VA is seeking to provide for this requirement from 10/1/17 09/30/18 with 4 potential options years. The NAICS code identified for this requirement is 561990 Document Shredding Services. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Statement of Work Confidential Document Destruction Container Collection/Removal 2237 # 561-18-1-5104-0001 VA New Jersey Health Care System Section 1 Part 1 General This is a non-personnel services contract to provide Confidential Document Destruction Container Collection/Removal Contract. The Government shall exercise any supervision or control over the contract service as providing in statements of performance as required by services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Confidential Document Destruction Container Collection/Removal Contract as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Labor and materials necessary for the collection and removal of documents. The contractor will perform all required services identified in this Performance Work Statement (PWS). Contractor will furnish containers at various locations as per below. SCOPE: Vendor shall strictly adhere to Federal, State and Local regulations pertaining to the collection, handling, packaging and disposal of sensitive and secured material including the Directive 6371. Material can be shred on-site but the final shredding must be shred to a 1mm X 5mm size and shredded material must fit thru a filter with slots no larger than ¼. (The on-site shredding does not need to be the size mentioned in Directive 6371; that applies to the final disposition at the destruction site.) Requires a minimum of see Delivery Schedule on pg 13 bins/locations, and shredding on sites once per week per specific schedule of location that is stated and spelled out in this performance work statement, between the hours of 7:00AM and 4:00PM with a the prescribed maximum of bins at their locations and also to allow for additional locations as requested and negotiated within the New Jersey locations. Vendor shall have a current and valid National Association for Information Destruction (NAID) AAA certification. The NAID Certification Program establishes standards for a secure destruction process including such areas as operational security, employee hiring and screening, the destruction process, responsible disposal and insurance. Except for those items or services specifically stated to be government furnished, the contractor shall furnish and maintain everything required to perform this contract in accordance with all of its terms. Upon arrival at site document destruction technician must obtain approval from a Supervisor to proceed with document destruction service. No service will begin without approval. Approval to begin work affords the opportunity to notify contractor of full and/or missed bins between service dates. Supervisors will only give approval to a technician if technician has a valid VA issued identification badge displayed. If/when technology is available; each technician must carry and use a device that records the servicing of each console/bin. If a device is not used by the vendor; some method of identifying each console/bin serviced must be provided by the contractor. Service can be denied if this device is not on hand. Each Technician will provide in building service of all consoles/bins containing sensitive documents and white paper products. Service will consist of; Entering building and traveling to every floor/building of the medical center to empty and transport material of consoles/bins to shredding truck Onsite shredding of console/bin contents and repeat process until all bins are serviced. At no time shall consoles/bins be left open or unlocked and unattended All contents of each bin must be shred, on site before transport to final destruction site. Upon completion of service a supervisor must be contacted to verify completion of service and sign the Certificate of Destruction Documentation - A Certificate of destruction must be issued on site to our office and witnessed by a VA employee when services are provided. Period of Performance: This is for the period October 1, 2017 to September 31, 2018. No service shall be performed under this contract after last contract option period has been exercised and time expired without contract authorization. The period of performance shall be for one (1) Base Year, from time of verification and execution of the first 12 months and then four (4) 12-month option years. The Period of Performance reads as follows: Base Year 1. Option Year I FY 2019 2. Option Year II FY 2020 3. Option Year III FY 2021 4. Option Year IV FY 2022 SCHEDULE LOCATIONS: Service schedule: the contractor shall develop and maintain a routine service schedule that is required for each Hospital, CBOC, and/or building area on hospital grounds. The proposed service schedule should co inside with the suggested days of the week, task, and frequency of service to be performed. This MUST be incorporated in bid and QC Plan for ALL locations. Listed below are locations and specifics for each, the listed locations include pick up and destruction times: New Jersey Require a minimum of 44 bin/locations, in the event of pickup cancellation(s) Contractor must contact Environmental Management Service within 24 hours Lyons Campus (561A4) VA New Jersey Healthcare System, 151 Knollcroft Road Lyons, NJ 07939-5001 (908) 647-0180 ext. 4550/4649. 15 bins- At the Lyons location every other Friday starting at 8:30am, Secured containers are strategically replaced through client locations by vendor and content of containers are shredding on-site. East Orange Campus (561), VA New Jersey Healthcare System, 385 Tremont Ave. East Orange, NJ 07018-1023 (973) 676-1000 ext. 1427/1378. 15 bins - Every Friday from 8:30am until complete (or until 1pm during Lyons pick up weeks) See page 13 for specific location of additional sites for VAMC in New Jersey with 4 bins, 1 location See page 13 for specific location of additional sites for VAMC in New Jersey with 2 bins, 1 location See page 13 for specific location of additional sites for VAMC in New Jersey with 1 bin, 8 locations Additional sites and Bins may be added or removed with agreement between the Government and the Contractor. QUALITY CONTROL: The winning bidder (contractor) shall prepare and submit with bid a developed an effective quality control program to ensure services is performed in accordance with this PWS. The winning bidder (contractor) shall develop and implement procedures to identify, prevent, and ensure no-recurrence of the existing or future defective services, known or recognized during the contract. The contractor s quality control program is the means by which they will assures them that their work complies with the requirement of the contract through the PWS. A written plan needs to accompany bid and methods of measurement and update methods of procedures for all possible deficiencies will be reviewed, it is an evaluation factor, and three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter during contract period. After acceptance of the original quality control plan the contractor shall receive the contracting officer s acceptance in writing of any proposed change to his QC system and expect quarter reviews of the current contract plan during the contract. QUALITY ASSURANCE: The government shall evaluate the contractor s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). RECOGNIZED FEDERAL HOLIDAYS Contractors will not be allowed to work on Federal holidays. However, if the scheduled service falls on a holiday, service MUST be performed on the next working day or scheduled accordingly with the COR. Federal holidays are: New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Hours of Operation: The contractor is responsible for conducting business, between the hours of on Friday between 7:00AM and 4:00PM except Federal holidays, as shown in VII or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. TYPE OF CONTRACT: This is a Fixed-Price Service contract IX. SAFETY / HEALTH : 1. Contractor personnel performing work under this contract must have : a. The contractor shall observe all safety precautions throughout the performance of this contract. All work shall comply with the applicable federal, state and municipal safety and health requirements. The government reserves the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Physical security: the contractor shall be responsible for safeguarding all government property provided for contractor use as well as for contractor's property. X. PRIVACY & SECURITY REQUIREMENTS: Contractor personnel performing work under this contract must have: 1. UNIFORMS AND PROTECTIVE CLOTHING The contractor shall provide uniforms that display legible identification of the employee's and company's name (i.e., badge) to their workforce; clearly distinguishing its workers from those of the VA. The contractor shall determine the need for and provide any personal protective clothing required. 2. ID BADGES All contract employees must wear VA provided identification badges. All employees shall wear contractor provided uniforms which are clearly distinguishable and shall display legible identification of the employee's and company's name (i.e., badge). IX. SAFETY / HEALTH: 1. Contractor personnel performing work under this contract must have: a. The contractor shall observe all safety precautions throughout the performance of this contract. All work shall comply with the applicable federal, state and municipal safety and health requirements. The government reserves the right to restrict the employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Physical security: the contractor shall be responsible for safeguarding all government property provided for contractor use as well as for contractor's property. X. PRIVACY & SECURITY REQUIREMENTS: Contractor personnel performing work under this contract must have: 1. UNIFORMS AND PROTECTIVE CLOTHING The contractor shall provide uniforms that display legible identification of the employee's and company's name (i.e., badge) to their workforce; clearly distinguishing its workers from those of the VA. The contractor shall determine the need for and provide any personal protective clothing required. 2. ID BADGES All contract employees must wear VA provided identification badges. All employees shall wear contractor provided uniforms which are clearly distinguishable and shall display legible identification of the employee's and company's name (i.e., badge). 3. VA INFORMATION CUSTODIAL LANGUAGE: a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. j. For Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. l. service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR 4. Privacy Act Contracting Mandates a. The Privacy Act applies to Federal government contractors who operate systems of records containing personal information. b. When an agency contracts for the design, operation, maintenance, or use of systems containing information covered by the Privacy Act, the contractor and its employees are considered employees of that agency and are subject to the same requirements for safeguarding information as Federal employees. c. The contractors and their employees also are subject to civil and criminal sanctions under the Act for any violation that may occur due to oversight or negligence. d. An agency which fails to require that systems of records operated on its behalf under contracts be maintained according to the Act may be civilly liable to individuals injured as a consequence of any failure to maintain records in conformance with the Act. Officers or employees of the agency may be criminally liable for any violations of the Act. 5. SECURITY INCIDENT INVESTIGATION a. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. XI. LIQUIDATED DAMAGES FOR DATA/CONFIDENTIALATY BREACH: 1. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. 2. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. 3. Each risk analysis shall address all relevant information concerning the data breach, including the following: a. nature of the event (loss, theft, unauthorized access); b. Description of the event, including: i. date of occurrence; c. data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; Number of individuals affected or potentially affected; d. Names of individuals or groups affected or potentially affected: e. Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; f. Amount of time the data has been out of VA control; g. The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); h. Known misuses of data containing sensitive personal information, if any; i. Assessment of the potential harm to the affected individuals; j. Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and k. Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. l. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. XII. TRAINING: 1. Consistent contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: a. Description and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; the event, including: b. Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior training and annually complete required security training; c. Successfully complete the appropriate VA privacy training and annually complete required privacy training; and d. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] 2. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. 3. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. 4. ACCESS TO VA INFORMATION AND VA: a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures c. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. d. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Part 2 DEFINITIONS & ACRONYMS I. DEFINITIONS AND ACRONYMS: 1. Agency means any executive department, military department, Government corporation, Government controlled corporation, or other establishment in the executive branch of the Government (including the Executive Office of the President), or any independent regulatory agency. 2. BINS are the same as CONSOLES and will be equal to the business standard of 96 gallon containers. 3. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 4. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 6. CONSOLES, see BINS 7. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 8. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 9. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 10. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 11. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 16. WORK WEEK. Monday through Friday, unless specified otherwise. 17. ACOR Alternate Contracting Officer's Representative 18. OTHER ACRONYMS: CCE Contracting Center of Excellence CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DFARS Defense Federal Acquisition Regulation Supplement FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES I. GOVERNMENT FURNISHED ITEMS AND SERVICES: 1. SERVICES OF CONFIDENTIAL DOCUMENT DESTRUCTION CONTAINER COLLECTION/REMOVAL CONTRACT: THE GOVERNMENT WILL HAVE TO PROVIDE NO EQUIPMENT. a. Facilities : N/A a. Utilities : N/A a. Equipment : N/A a. Materials : N/A PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES I. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: 1. General: The Contractor shall furnish all necessary supplies, equipment, facilities and services required to perform Confidential Document Destruction Container Collection/Removal Contract work under this contract that are not listed under Section 3 of this PWS. 2. Materials for shredding will be provided by contractor and meet all specifications as listed in the Scope of work. 3. Equipment for the services of Confidential Document Destruction Container Collection/Removal Contract meeting ALL Scope of work specification will be provided by the Contractor. Section 2: Delivery Schedule VA New Jersey Health Care System: Require a minimum of 44 bins that vary in size for each location, in the event of pickup cancellation(s) Contractor must contact Environmental Management Service within 24 hours.   Bin QTY Bin Sizes Frequency Locations a 15 96 gallon Once per week East Orange VA Medical Center, 385 Tremont Ave East Orange NJ 07018-1023 b 15 96 gallon Bi-weekly Lyons VA Medical Center, 151 Knollcroft Road Lyons NJ 07939-5001 c 4 96 gallon Bi-weekly James J. Howard (Brick) Outpatient Clinic, 970 Route 70, Brick NJ 08724 d 2 96 gallon Bi-weekly Hackensack Outpatient Clinic 385 Prospect Ave, Hackensack NJ 07601 e 1 96 gallon Once per month Jersey City Outpatient Clinic, 115 Christopher Columbus Dr. Suite 201, Jersey City NJ 07302 f 1 96 gallon Once per month Elizabeth Outpatient Clinic, 654 East Jersey Street, Suite 2A, Elizabeth NJ 07601 g 1 96 gallon Once per month Paterson Outpatient Clinic, 11 Getty Avenue, Building 275, Patterson NJ 07503 i 1 96 gallon Once per month Hamilton Outpatient Clinic, 3635 Quakerbridge Road, Hamilton NJ 08619 j 1 96 gallon Once per month Morristown Outpatinet Clinic, 340 West Hanover Ave, Morris Plains NJ 07950 k 1 96 gallon Once per month Piscataway Outpatient Clinic, 14 Wills Way, Building 4, Piscataway NJ 08854 l 1 96 gallon Once per month Tinton Falls Outpatient Clinic, 55 Gilbert St, Building 4, Suite 4101, Tinton Falls NJ 07701 m 1 50 gallon Once per month Sussex Outpatient Clinic, 222 High Street, Newton NJ 07860 Total 44      
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AlVAMC500/AlVAMC500/VA24217N0541/listing.html)
 

Document(s)

Attachment
 

File Name: VA242-17-N-0541 VA242-17-N-0541.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3444316&FileName=VA242-17-N-0541-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3444316&FileName=VA242-17-N-0541-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA NEW JERSEY HEALTHCARE SYSTEM;EAST ORANGE CAMPUS, LYONS CAMPUS;AND VARIOUS CBOC'S;385 TREMONT AVENUE (AND OTHERS);EAST ORANGE (AND OTHERS)

Zip Code: 07018
 

Record

SN04484121-W 20170427/170425234307-93c4125c38bf9f20e6f4f1d091f19314 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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