SOLICITATION NOTICE
66 -- Hydraulic Fluid SRM - Statement of Work
- Notice Date
- 1/30/2017
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- SB1341-17-RQ-0178
- Archive Date
- 2/28/2017
- Point of Contact
- Latish Walker, Phone: 3019750474, Grace H. Garrity, Phone: 3019752345
- E-Mail Address
-
latish.walker@nist.gov, grace.garrity@nist.gov
(latish.walker@nist.gov, grace.garrity@nist.gov)
- Small Business Set-Aside
- N/A
- Description
- Provisions and Clauses Statement of Work STATEMENT OF WORK TITLE: Hydraulic Fluid for Standard (SRM) 2806 LAB REQUESTING: Material Measurement Laboratory I. BACKGROUND INFORMATION NIST has an immediate need to procure Standard Reference Material (SRM) 2806 (Hydraulic Fluid). SRM 2806 is composed of medium test dust suspended in filtered hydraulic fluid. The need is to conduct research in generation and size-calibration of particles; develops and applies methods for the sampling, concentration, separation, and chemical analysis of trace atmospheric gases and particles; and research fundamental aspects of trace detection of explosive and narcotic particles using ion mobility spectrometry. II. SCOPE OF WORK The Contractor shall prepare samples according to Annex F of ISO 1171 with the following specifications: Standard Reference Material 2806 is composed of medium test dust suspended in filtered hydraulic fluid. A minimum of 400 bottles of this material shall be produced under the specifications outlined below. 1. Production method The contractor shall prepare samples according to Annex F of ISO 11171 with the following specifications: 1.1 Produce a minimum of 400 bottles (clause F.2), 1.2 Total volume of suspension to be at least 200 L (clause F.2), 1.3 Before addition of dust, oil in the sump cleaned to a degree such that the oil contains fewer than the maximum allowable contaminant levels shown in Table I for particle sizes larger than 4, 6, 14, 21, and 30 µm(c), respectively (clause F.2). 1.4 Dust concentration must fall between 10 000 particles/mL to 17 000 particles/mL larger than 4 m(c) and between 20 particles/mL to 300 particles /mL larger than 30 m(c). Particle sizes to be analyzed by the contractor include, but are not limited to, 4, 6, 10, 12, 14, 20, 25 and 30 µm(c) (clause F.5), 1.5 On-line particle sensor shall be installed by the contractor on the primary recirculation line used to fabricate the material 1.6 Batch and process to be validated by the contractor according to acceptance criteria described below, instead of clause F.5. 1.7 Particulate material is RM 8631 - will be supplied by NIST to the manufacturer. Table I. Maximum allowable contaminant levels for clean fluid and bottles Particle size (µm(c)) Particles/mL larger than indicated size 4 40 6 20 14 1.3 21 0.32 30 0.05 2 Single batch of material 2.1 A minimum of 400 bottles shall be produced by the contractor from the same sump of hydraulic fluid medium test dust suspension. From these 400 bottles, 40 bottles will be used by the contractor to demonstrate bottle-to-bottle homogeneity at a level of acceptance that will be provided by NIST, 24 bottles to be sent to NIST and used by NIST for determining acceptability, and 10 bottles to be held in reserve by the contractor for reference purposes. 3 Bottle 3.1 Each bottle shall contain 400 mL of hydraulic fluid medium test dust suspension. Bottle caps are to be made of a hard phenolic material and bottle cap liner or inner seal should be made of Teflon. The seal shall be attached to the cap and washed with filtered ethanol or isopropyl alcohol. The seal and cap must be completely dry, void of all liquid before it is placed on the bottle. 4 Bottle requirements 4.1 The contractor shall use Bottles pre-cleaned of particles to a level cleaner than the maximum allowable contaminant levels shown in Table 1 for particles larger than 4, 6, 14, 21, and 30 m(c), respectively (clause F.2). The sample bottles shall be cleaned by the contractor and verified in accordance with ISO 3722 according to the sampling scheme defined by NIST. Each bottle will be labeled by the contractor according to the scheme X-Y-Z, where X refers to the batch number assigned by NIST, Y refers to the order in which the bottle was filled (e.g., Y=1 for the first bottle, Y=2 for the second, etc.), and Z refers to a letter designating the sampling port used to fill the bottle. The labels are to be applied to the corresponding bottle cap by the contractor and must not include any company references, logos, or names. No label is to be applied or attached directly to the bottle, itself. 5 Particulate material 5.1 NIST RM 8631 - will be provided by NIST within 30 calendar days after contract award 6 Hydraulic Fluid 6.1 The contractor shall use Exxon Mobil MIL-PRF-5606 hydraulic fluid to make the new SRM 2806 material 7 Particle Concentration 7.1 Particle concentration must fall between 10 000 particles/mL to 17 000 particles/mL larger than 4 m(c) and between 20 particles/mL to 300 particles/mL larger than 30 m(c). 8 Additive to the oil 8.1 Stadis 450 antistatic additive should be added by the contractor to adjust the conductivity of the oil to 2500 ±250 pS/m. 9 Acceptance Criteria 9.1 The manufacturer shall analyze one, randomly chosen bottle out of each ten bottles produced for within batch homogeneity as described in ISO 11171 clauses F.3 through F.5, except that only a total of forty (40) bottle samples will be analyzed by the contractor. For example, one randomly chosen bottle will be chosen by the contractor from the first 10 collected (bottles 1-10), one from the second group of 10 bottles (bottles 11-20), one from the third group of 10 bottles ((bottles 21-30), etc. This is a reduction from the requirements of ISO 11171 (every fifth sample) because an additional requirement is specified to conduct continuous on-line automatic particle counts to verify the uniformity of the suspension being prepared. 9.2 The results must meet the acceptance criteria specified in clause F.5 and using the allowable Coefficient of Variation CoV specified in the right-hand ("n=40") column of Table 8. The particle count results shall be documented by the contractor in the format shown in ISO 11171 Table 6 and provided to NIST for verification. If the results for all sizes do not meet these acceptance criteria or if they show evidence of a systematic bias, the batch will be rejected by NIST. 9.3 Lack of systematic bias in the manufacturing cycle will be verified first by the manufacturer (contractor) using a set of NIST generated statistical tests. NIST will provide a software package to be used by the contractor that will contain the following tests: Mean, standard deviation, slope of the sample time sequence, auto correlation and an ANOVA test. These tests will help the manufacturer assure that there is no bias in their process. Data used in these tests and the results will be sent to NIST. Acceptance boundaries are built into the software. Once these boundaries are met, the next step will require shipment of select bottles by the contractor to NIST for NIST analysis described in 9.4. 9.4 NIST will receive 24 NIST selected bottles from contractor (2.1) and subsequently test 8 bottles for within batch homogeneity using a light blockage automatic particle counter calibrated according to ISO 11171 using SRM 2806. The 8 bottles will consist of two bottles taken from each quartile of the production labeled assignment. The data will be compared by NIST to an analogous subset of 8 bottles taken from the 40 previously analyzed by the manufacturer. The 8 bottles from the manufacturer will be selected by the NIST from among those samples previously analyzed to qualify the batch according to acceptance criteria given in ISO 11171 clauses F.3 through F.5 and will consist of those samples sequentially nearest to the bottles selected for NIST analysis. For example, if there are 400 bottles, the sample bottles to be analyzed by NIST would be the following: 98, 99; then 198, 199; then 298, 299 and finally 398, 399. The data from these bottles would be compared to the data from bottles 90, 100; 190, 200; 290, 300; and 390 and 400 analyzed by the manufacturer. Both NIST and the manufacturer's results must show CoV's less than or equal to the values found in Table II and there must be no evidence of systematic bias. In counting each bottle, at least 3 counts per bottle must be obtained by both contractor and NIST and at least 240 mL from each bottle must be counted by contractor and NIST. The particle count results by both NIST and the manufacturer shall be documented by NIST. If data from NIST and supplier for the specified 16 samples (8 analyzed by NIST and 8 analyzed by the manufacturer) do not agree at all specified sizes, the batch will be rejected. Table II. Values of CoV not to exceed for particle diameter determined by SRM 2806 Particle Size (µm(c)) CoV (fraction)* 4.008 6.011 10.016 12.020 14.023 20.024 25.045 30.058 *Note: These are for cumulative counts for 8 bottles and 3 counts each (n=24). These values for CoV have been confirmed to be achievable using existing sample production techniques. 9.5 The manufacturer shall analyze the on-line particle count data collected by calculating the mean, standard deviation and CoV for each particle size. The resulting CoV for each particle size must be less than the acceptable limits shown in Table II. 9.6 All samples tested will exhibit a stable size distribution for a time period of 3 months at normal storage temperatures and conditions (ca 22°C), and after 3 months of accelerated aging during which samples are stored at a temperature of 75°C and 12°C (all tests will run simultaneously). Size distributions are to be verified by NIST using automatic particle counting and scanning electron microscopy. 9.7 The mean of the cumulative concentration found from the 8 bottles for the designated particle diameters for both NIST and the manufacturer must be greater than the lower acceptable concentration found in Table III. Table III. Lower particle acceptable concentrations pertaining to mean values for the 8 test bottles Particle size (µm) Lower acceptable concentration** (particles/mL larger than indicated size) 4 10 000 6 4 200 10 1 100 12 650 14 390 20 93 25 40 30 20 ** These values were determined from the NIST certification for SRM2806b and are set to ensure that adequate particles are present for calibration at larger particle sizes. 10 After receiving notification from NIST that the acceptance criteria have been met for the initial deliverables, the contractor shall deliver to NIST: 10.1 The remaining 326+ bottles of the manufactured batch of medium test dust in hydraulic fluid. 10.2 Twelve (12) additional bottles of hydraulic fluid identical to those produced described in acceptance criteria 1, except that these were collected immediately prior to the addition of test dust to the oil. These will be used by NIST to assess contamination in the test fluid. All of the sampling ports used to produce the 326+ bottles shall be used to produce these 12 bottles by the contractor, i.e., if 4 sampling ports were used, then 3 of these clean oil samples shall be taken by the contractor from each of the 4 ports. 10.3 Six (6) clean bottles with closures, cleaned in the same manner as those used to collect the samples 10.4 Relevant physical/chemical specifications for the batch material, including Material Safety Data Sheet, the electrical conductivity, viscosity, density, additive concentration, oil and additive specifics (source, manufacturer, grade, batch number, etc., possibly oil analysis results such as spectroscopy and/or chromatography), and concentrations of the following elements: Ag, Al, B, Ba, Ca, Cd, Cr, Cu, Fe, K, Mg, Mn, Mo, Na, Ni, P, Pb, Sb, Si, Sn, Sr, Ti, Vd, and Zn. Additional physical and chemical data on the material to be provided as requested. 10.5 All particle count results, including on-line particle counting results 11 Delivery Milestones Required contract completion date is 180 calendar days after award. Shown below are desirable and approximate guidelines for performance. All days are calendar days. The process can proceed faster or slower depending upon the manufacturing process control and the results of test conducted on the material. Step Due date Action 1 0 days Contract award 2 60 days after award Complete the following: (1) Produce 400 bottles of candidate SRM 2806 as per specification, (2) collect on-line particle counts and (3) collect particle counts from 40 bottles. Test data against NIST provided statistical software, provide all raw particle counts and statistical test results to NIST by email 3 75 days NIST reviews data and may have questions. 4 If data is within specifications, NIST will request shipment of select bottles from the batch. If data does not meet specification, return to step 2. 5 90 days Company ships only requested bottles from the production batch. Do not ship the entire batch. 6 90 days concurrent with step 5 NIST performs stability testing on product sent in step 5 and discussed in 9.6 above. 7 120 days NIST completes analysis on selected bottles. Compares and shares results with company 8 150 days Company emails final report including all data requested in the specification 9 170 days After NIST review of report and only upon NIST request, company ships the remaining bottles of hydraulic fluid and other items requested in specification 10 175 days NIST receives shipment, checks for damaged bottles and analyzes select bottles 11 180 days Contract completed Acceptance will occur after the NIST Technical Point of Contact has confirmed that the deliverables comply with the specifications of this statement of work. Specifically, the specifications tested during acceptance testing will include completion of 9.6 and step 6 stated within the statement. Advance payment is not authorized. Partial Payments are not authorized. The contractor will be paid in one lump sum after Government acceptance has occurred.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NIST/AcAsD/SB1341-17-RQ-0178/listing.html)
- Place of Performance
- Address: 100 Bureau Drive, Gaithersburg, Maryland, 20899, United States
- Zip Code: 20899
- Zip Code: 20899
- Record
- SN04385197-W 20170201/170130234422-a17149ffef83e5485c13b123b6d47c8c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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