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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 18, 2016 FBO #5504
DOCUMENT

S -- Sources Sought Notice (FY17) Guard Services for SDVOSB/VOSB Companies South Florida National Cemetery - Attachment

Notice Date

12/16/2016
 

Notice Type

Attachment
 

NAICS

561612 — Security Guards and Patrol Services
 

Contracting Office

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556
 

ZIP Code

22556
 

Solicitation Number

VA78617N0133
 

Response Due

12/22/2016
 

Archive Date

2/20/2017
 

Point of Contact

Max Andrade
 

E-Mail Address

al
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

Synopsis: This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract. The Department of Veteran Affairs, National Cemetery Administration, is seeking qualified sources to furnish all necessary labor, material, equipment and supervision for Security Guard Services for the South Florida National Cemetery located at 6501 N. State Road 7, Lake Worth, Florida 33449. The purpose of this notice is to determine interest and capability of potentially qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small-Businesses (VOSB) relative to the North American Industry Classification code (NAICS) 561612 Security Guards and Patrol Services. The Small Business Size Standard is $20.5 million. To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued and the manner of advertisement will also depend on the response to this sources sought synopsis. Description: Scope of Work: 1. Contractor shall provide all necessary supervision, labor, materials, supplies, tools, equipment, and appropriate uniforms to provide uniformed security guard service (Guard 1) at the South Florida National Cemetery, 6501 S. State Road 7, Lake Worth, FL 33449 during off-duty hours, weekends and federal holidays. 2. Security personnel will be on cemetery grounds the entire time (except during 30 min meal period) in a clearly marked vehicle. They will patrol the facility by vehicle and on foot and will inspect the exterior of all buildings and patrol the perimeter to ensure no forced entry or vandalism has occurred as well as report any out of the ordinary operational concerns. Security personnel will have a radio or cell phone to report any problems or to call for assistance. Contracting Officer's Representatives (COR) will provide a contact order and list of phone numbers. Security staff is also required to monitor visitors to ensure customer safety, security, and law enforcement at VA facilities. A copy of the policy is available upon request. 3. Security personnel shall conduct themselves in a professional manner. Discrimination of any kind is strictly forbidden. Language and behavior shall be in accordance with federally mandated policies. 4. The Government reserves the right to refuse acceptance of any contract personnel if personal or professional conduct jeopardizes the regular and orderly operation of the cemetery. Breaches of conduct to include intoxication or debilitation resulting from drug use; theft, dereliction or negligence in performing directed tasks or other serious conduct resulting in formal complaints by visitors or Government staff shall result in removal and replacement of the offending individual. 5. Contractor shall provide English speaking personnel at all times while performing the duties of this contract. This is to ensure proper communication between parties. 6. Work Hours: Monday through Friday from midnight to 8:30 a.m. and 4:00 p.m. until midnight Weekends beginning at midnight Friday through midnight Sunday Federal holiday from midnight to midnight Federal Holidays observed by the Federal Government are: January New Year's Day, Martin Luther King's Birthday February President's Day May Memorial Day July Independence Day September Labor Day October Columbus Day November Veteran's Day, Thanksgiving Day December Christmas Day When a holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. Also included are any days specifically declared by the President of the United States of America as a Federal Holiday. 7. Conduct at the cemetery. While performing work at the National Cemetery, security personnel are required to adhere to the following standards of dress and conduct: A. National cemeteries are National Shrines; security personnel appearance and conduct shall be professional and unobtrusive at all times. B. Security personnel will behave with appropriate decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, unsafe driving, and criminal acts of any kind will not be tolerated and shall be cause for immediate removal from the cemetery. These actions could jeopardize any future contract or renewal of current contract. C. The contractor will ensure all motor vehicles used in this contract meet state safety, licensing, registration, and insurance requirements. All contract personnel operating vehicles will have a valid driver's license. D. Security will observe cemetery grounds, headstones, and facilities for possible forced entry, theft, or vandalism. Any damage to the facilities, grounds, etc., will be reported to the COR. Steps in reporting emergencies or operational concerns will be provided to the contractor along with POC names and phone numbers. E. Security will report to the administration building each weekday to check in and out. A log will be signed to annotate time in and out during the cemetery's regular business hours. Weekend hours should be turned in the following business day. A daily report or log of security observations. etc., should be e-mailed or hard copy provided to the COR as a record of events or findings that occurred. Emergency and situational procedures will be provided. F. The Government reserves the right to refuse acceptance of Contractor if personal or professional conduct jeopardizes the regular or ordinary operation of the cemetery. The contractor will work with the Contracting Officer's Representative (COR) on issues raised concerning contract personnel's conduct. The final arbiter on questions of acceptability will be determined by the Contracting Officer. 8. VAAR 852.237-70 Contractors Responsibilities (APR 19840). The contractor shall obtain all necessary licenses and/or permits to perform this work. The contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury or damage to personal or public property that occurs during the performance of this contract that is cause by their employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for limits as required by the laws of the state of Florida. Further, it is agreed that any negligence of government, its officers, agents, servants, and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury and liability resulting there from. 9. Personnel Policy. A. The contractor shall provide for its employee(s) the following: 1. Workers Compensation Insurance 2. Income Tax withholding and Social Security payments B. The parties agree that such personnel shall not be considered South Florida National Cemetery employees for any purpose and shall be considered employees of the contractor. 10. Evidence of Insurance Coverage. The contractor shall furnish to the Contracting Officer with their proposal a Certificate of Insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interest of the government in such insurance shall not be effective unless a 30 day written notice of cancellation or change is furnished to the Contracting Officer. 11. Electronic Invoice Submission To improve timeliness of payments and lower overall administrative costs, the VA strongly encourages contractors to submit invoices using its electronic invoicing system. At present, electronic submission is voluntary and any nominal registration fees will be the responsibility of the contractor. 12. Contents of the Invoice. Each invoice shall include the following information: Contractors information (Name, complete address, telephone number, taxpayers ID#) Date of Invoice Invoice Number Purchase Order Number Cemetery Name Unit Cost Total Invoice Amount 13. IT Contract Security, VA information and System Security/Privacy A. General. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. B. Access to VA Information and VA Information Systems. 1. A contractor/subcontractor shall request logical(technical) or physical access to VA information and VA information systems for their employees, subcontracts, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. 2. All contractors, subcontractors, and third-party services and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directives and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security and Preparedness is responsible for these policies and procedures. 3. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Services (DSS). Verification of Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. 4. Custom Software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-US services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection and so forth. Location within the U.S. may be an evaluation factor. 5. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor prior to an unfriendly termination. 14. Training. a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: Sign and acknowledge (either manually or electronically) understanding of and responsibility for compliance with the Contractor Rules of Behavior relating to access to VA information and information systems; Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; Successfully complete the appropriate VA Privacy training and annually complete required privacy training; and Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting office for inclusion in the solicitation document - e.g., any role-base information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] B. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. C. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. Where to send responses: Point of Contact: Max Andrade Email: Max.Andrade@va.gov Response Deadline: December 22, 2016, 2:00 PM, EST
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCA/VANCA/VA78617N0133/listing.html)
 

Document(s)

Attachment
 

File Name: VA786-17-N-0133 VA786-17-N-0133.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3165756&FileName=VA786-17-N-0133-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3165756&FileName=VA786-17-N-0133-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: South Florida National Cemetery;6501 N. State Road 7;Lake Worth, FL 33449

Zip Code: 33449
 

Record

SN04354144-W 20161218/161216234352-56212b4537fc55f6d65170db86c8e8a8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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