Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 06, 2016 FBO #5431
DOCUMENT

65 -- (C)(660) Karl Storz Digital Upgrade - Justification and Approval (J&A)

Notice Date

10/4/2016
 

Notice Type

Justification and Approval (J&A)
 

NAICS

334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25916Q0568
 

Archive Date

10/14/2016
 

Point of Contact

Brooke Barker
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Award Number

VA259-16-P-5188
 

Award Date

9/29/2016
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID: VA259-16-AP-6886 1.Contracting Activity: Department of Veterans Affairs, VISN 19 Denver for the Salt Lake VA Medical Center in Salt Lake City, Utah. 2.Nature and/or Description of the Action Being Processed: The Karl Storz brand equipment are digital imaging devices that provide live video of the surgical procedure on the Operating Room (OR) monitors and audio files. This will be a new firm-fixed-price contract. FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Karl Storz brand equipment in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. 3.Description of Supplies/Services Required to Meet the Agency's Needs: The Karl Storz equipment are digital imaging devices that provide live video of the surgical procedure on the OR monitors and audio files. The devices archive to DVD, CD-ROM, USB stick, and network path. Surgeons can view the images and print pictures when required. The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. The current system has use of numerous devices that integrate with Karl Storz equipment using integration kits. Line items 0021 and 0022 are kits to incorporate the updated Karl Storz system with the current Da Vinci Robots and the current Panasonic monitors. Line items 0023 and 0025 are items to cover the cables of the current Panasonic and NDS monitors installed in the OR. The covers are for sterile purposes, the covers can be thoroughly cleaned for patient safety. Line item 0041 is for Sony medical grade printers which seamlessly integrate with the Karl Storz equipment. The VA will receive a credit for the trade in of the outdated Karl Storz equipment. LINE ITEMDESCRIPTIONPART #QTY 0001Essential NEO, 16x16 Digital CoreWUIS11914 0002MLS 16x16 KVM OptionWUIS13774 0003MLS/LLS, Audio OptionWUIS13794 0004Touch Panel, 24", Medical LCD MonitorWUIS15674 0005Install Kit, Local Canvys Touch PanelWUIS42174 0006Kit, 4 in 1WUIS114420 0007Install Kit, Lighting ControlWUIS4744 0008Install Kit, AUX Audio Input, Line LevelWUIS10864 0009Tilting Wall Mount For Flat Panels 39"-80" Up To 200LBSWUIS42408 0010Kit, Signal Specific AUX HD/SDIWUIS11453 0011Kit, Local, AIDAWUIS11604 0012Kit, Local, DVI ComputerWUIS11538 0013Kit, Remote, VGA BoomWUIS11564 0014Kit, Single Endo Camera InputWUIS11684 0015Install Kit, Native, Single Endo CAM 2, Image 1SWUIS18004 0016Kit, Local, KVM User StationWUIS13284 0017Kit, Local, SCBWUIS11474 0018Kit, Wall MonitorWUIS11678 0019Installation KitWUIS7864 0020Kit, Link Bridge Chassis Fits Up To 4 Standalone ModulesWUIS13144 0021Kit, Da Vinci RobotWUIS15183 0022Interface Kit, Panasonic Monitor, USWUIS1948M036 0023Rear Cable Cover For 26" Panasonic MonitorWUIS16826 0024Monitor, 55"WUIS18258 0025Rear Cable Cover For 26" & 24" NDS HD MonitorsWU13122 0026Kit, Boom Mounted S-Video & CompWUIS11491 0027Kit, Display Boom MonitorWUIS11662 0028StreamConnect Server - 60TBWUIS22201 0029StreamConnect Video-On-Demand License - Physical ServerWUIS22541 0030StreamConnect Live LicenseWUIS22551 0031StreamConnect Test/Backup SystemWUIS22571 0032ehrLINC Archive LicenseWUIS22721 0033ehrLINC Archive Implementation Professional ServicesWUIS22761 0034ehrLINC Worklist LicenseWUIS22711 0035ehrLINC Worklist Implementation Professional ServicesWUIS22741 0036Kit, StreamConnect, TalkbackWUIS19896 0037Cable, CAT 6, 24 AWG, TWSTD Pair, 25'WUIS1056 0038Interface License For Use With PACS and HER20041406-V016 0039Image 1 S H3-Z High Def Camera Head, For H3-Link ModuleTH10012 004026" Wideview HD LED Flat Panel Display Monitor 16:9, 1920x1080 Resolution9426LS12 0041Sony UPDR80MD Medical Grade Printer For Use With Digital USB Connection DevicesWU12716 0042Image 1 HD CCU With SDI/DVI Output & Image Capture Module, NTSC22201011U1123 0043InstallationKSIS-INSTALL1 0044Project ManagementKSIS-PM1 0045Credit For Trade In Of Existing Karl Storz Integration SystemTRADE_IN_CREDIT4 4.Statutory Authority Permitting Other than Full and Open Competition: ( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 (X) (5) Authorized or Required by Statute FAR 6.302-5 (b)(6); ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2). 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In Accordance with the Veterans First Contracting Program and the Authority under 38 USC 8127-8128 (Sections 502 and 503 of Public Law ((P.L.) 109-461), FAR Part 6.302-5(b)(6), and VAAR 819.7007, the Government intends to negotiate a sole source contract to a SDVOSB. L1 Enterprises is a CVE verified SDVOSB able to supply all the required equipment. The required items are a direct replacement of current Karl Storz equipment and must be compatible and interact with the current Karl Storz infrastructure currently in use. Since 2010 the Salt Lake VAMC has built the current Karl Storz infrastructure by purchasing Karl Storz monitors and other equipment and software. Salt Lake VAMC has purchased the Karl Storz infrastructure on purchase order numbers: VA660-A00085, VA259-12-P-8585, VA259-13-F-2409, VA259-13-F-0707, VA259-14-F-0016, VA259-14-F-0638, VA259-15-F-3272, and VA259-16-F-1659. In order for the new equipment to work with/interface with the current Karl Storz infrastructure Karl Storz digital imaging equipment must be procured. Purchasing non-Karl Storz digital imaging equipment and components would require the entire infrastructure to be replaced which would result in the substantial duplication of cost that could not be recovered by the VA through competition. Karl Storz was contacted about the use of other equipment brands with the Karl Storz equipment and infrastructure and the company representative replied their system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Sources sought notices were placed on SEWP, GSA eBuy, and FBO. The SEWP sources sought returned one SDVOSB distributor declining the possibility to provide a quote. eBuy returned no responses. The FBO posting returned three responses. One response was from a SDVOSB declining the opportunity to provide a future quote; a second SDVOSB distributor is interested in providing a quote; and the large manufacturer is interested in providing a quote. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be determined fair and reasonable by evaluating the quoted price against open market prices and past purchases. Similar Karl Storz equipment was purchased in the past for VISN 19 medical centers. The most recent similar purchase was for Karl Storz monitors for two ORs at the Salt Lake Medical Center in February 2016. These past prices will be used to determine price fair and reasonable in conjunction with open market prices charged by the manufacturer. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted using multiple sources. The VetBiz website was searched using NAICS Code 334510, which resulted in 79 vendors, when adding the key words "Karl Storz", one vendor, a SDVOSB distributor, remained. A search was conducted on the SBA Dynamic Search page using NAICS Code 334510, which resulted in 1,295 vendors. In the few capability narratives some of the stated capabilities didn't match the VA's needs. Sources sought notices were posted on NASA SEWP, GSA eBuy and FBO. One response was received from a SEWP vendor stating they will not provide a quote. GSA eBuy sources sought produced no results. FBO sources sought produced three results; the first was from a SDVOSB stating they wouldn't provide a quote, the second was the large business manufacturer (Karl Storz), and the third was the manufacturer's SDVOSB partner/distributor (L1 Enterprises). Both companies stated they could provide a quote. In addition to the sources sought notices, an email was sent out to some small businesses found during the VetBiz and SBA searches; the emails included the GSA eBuy and FBO sources sought information. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: Karl Storz was contacted about the use of other brands with the Karl Storz infrastructure and the company representative replied their infrastructure system is proprietary. The products are FDA registered devices thus requiring only the use of tested and validated components. The Karl Storz infrastructure and digital imaging devices require the use of other tools such as the Da Vinci Robot and Sony printer. Karl Storz doesn't manufacture the tools, but has created kits to integrate them and has tested and validate the use of these tools with their system. Karl Storz doesn't have a kit to allow other digital imaging devices to use their infrastructure. In addition, the proposed SDVOSB vendor, L1 Enterprises, is providing a credit back to the Government for the "trade-in" of existing Karl Storz equipment being used. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: "L1 Enterprises, Inc. oSDVOSB odistributor "Karl Storz Endoscopy-America, Inc. oLarge omanufacturer 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: For future requirements market research will be performed using vip.vetbiz.gov, FPDS, GSA eBuy, FBO, and eCMS. Additionally, the required equipment will be re-evaluated to determine if the current equipment and infrastructure is still proprietary to Karl Storz or if other systems can integrate.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25916Q0568/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA259-16-P-5188 VA259-16-P-5188_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3039850&FileName=-8894.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3039850&FileName=-8894.docx

 

File Name: VA259-16-P-5188 P03 - JA For Posting, Karl Storz.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3039851&FileName=-8895.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=3039851&FileName=-8895.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04297505-W 20161006/161004234511-586aecba88c10b3124ac921117cfe5ac (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |