SOURCES SOUGHT
R -- Business and Financial Management Services
- Notice Date
- 9/16/2016
- Notice Type
- Sources Sought
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of the Army, Army Contracting Command, ACC - WRN (W56HZV)(DTA), 6501 EAST 11 MILE ROAD, Warren, Michigan, 48397-5000, United States
- ZIP Code
- 48397-5000
- Solicitation Number
- W56HZV15C0149P00002
- Point of Contact
- Sara Sarti, Phone: 5862825674, Kerri Broman, Phone: 5862828886
- E-Mail Address
-
sara.e.sarti.civ@mail.mil, kerri.m.broman.civ@mail.mil
(sara.e.sarti.civ@mail.mil, kerri.m.broman.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- The Army Contracting Command-Warren (ACC-WRN) is issuing this Request for Information (RFI) announcement as part of a sources sought notice for the delivery of Business and Financial Management Services for the Army Project Office Mine Resistant Ambush Protected Vehicles (APO-MRAP). This notice is an RFI ONLY; therefore, no questions will be taken at this time. If and when a solicitation is posted, questions will be taken at that time and answered via a live Question and Answers Document. This RFI does not constitute an Invitation for Bids (IFB), a Request for Quote (RFQ), or a Request for Proposal (RFP) and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. The U.S. Government is in no way liable to pay for or reimburse any companies or entities that respond to this announcement. Any costs incurred by interested companies in response to this announcement will NOT be reimbursed. If pursued, the period of performance for this effort shall be 1 November 2016 - 31 October 2017, with one 12-month option period, for a possible total of 24 months. The place of performance will be APO-MRAP, located in Warren, Michigan. Proprietary Information: The United States Government acknowledges its obligations under the Federal statute (18 U.S.C. §1905) to protect confidential information provided to the Government. While the Government would prefer not to receive confidential data (which will hereinafter be referred to as "proprietary" data to minimize confusion with the term "confidential" in reference to classified material), the Government is willing to accept any trade secrets or proprietary restrictions placed upon data presented in response to this survey and to protect such information from unauthorized disclosure, pursuant to the statute, subject to the following: • Data must be clearly marked PROPRIETARY and, if necessary for clarity, be accompanied by an explanatory text so that the Government is clearly notified of what data is proprietary. • Mark only data that is truly proprietary (i.e., confidential). • Do not mark data that is already in the public domain or is already in possession of the Government or of third parties on a non-proprietary basis. Do not submit any classified data in response to this market survey. • Proprietary data transmitted electronically must have the PROPRIETARY legend on both the cover of the transmittal e-mail as well as at the beginning of the electronic file. • Where only a portion of a physical document or an electronic file contains proprietary data, use the legends: "PROPRIETARY PORTION BEGINS" and "PROPRIETARY PORTION ENDS" to denote the proprietary portion(s). • By submitting proprietary data in response to this RFI, the respondent acknowledges that it is within the Government's discretion to determine the scope of dissemination of the proprietary data WITHIN THE GOVERNMENT ONLY, so long as the intra-governmental dissemination of the proprietary data is necessary for obtaining the full benefit of responses to this RFI. Should the Government need to reproduce proprietary data for distribution purposes between Government offices, all such proprietary data will be reproduced with restrictive legends in place. Disclaimer: The Government is not responsible for the public disclosure of UNMARKED proprietary data received in response to this RFI. Accordingly, the respondent shall ensure that all proprietary data provided in response to this RFI be marked in accordance with the section of this RFI entitled "Proprietary Information" to ensure proper Government handling of the data. Interested contractors must possess the capabilities to perform the following tasks: C.1 GENERAL INFORMATION: C.1.1 The contractor shall support the Army Project Office Mine Resistant Ambush Protected (APO MRAP) program by providing personnel with the knowledge and experience necessary to accomplish this Scope of Work (SOW). C.1.2 The contractor shall complete both currently planned and emergent budget tasks. C.1.3 The contractor shall utilize a structure that maximizes productivity, efficiency, and accountability. C.1.4 The contractor shall execute the SOW in a manner that provides for high quality, timely and well-integrated Financial Management (FM) support services. C.1.5 The contractor shall utilize system administrative knowledge to update and maintain the Army Financial Information Management System (AFIMS), as well as managing the Financial Management (FM) SharePoint Site in accordance with established business processes. C.1.6 The contractor shall work closely with the Business Financial Manager (BFM) and Army Financial Managers (AFM) to identify and define requirements for the existing systems, assign user priority, plan project sprints, and allocate resources to provide full life-cycle project planning, and use the system developer's best practices to ensure all actions are complete prior to the release of system updates. C.1.7 The contractor shall work with APO MRAP's external counterparts (within TACOM e.g. Information Technology (IT) personal) to identify and resolve external issues that directly impact the performance of AFIMS, SharePoint workflows, and data storage capabilities. C.2 SPECIFIC TASKS: C.2.1 The contractor shall provide the following services for APO MRAP: a) Financial Management and Execution Support b) Financial System Management (AFIMS) C.2.2 Financial Management & Execution Support: C.2.2.1 The contractor shall interface with the AFM and Requirement Managers (RM) to ensure the accurate and timely tracking and execution of funding. C.2.2.2 The contractor shall interface with the AFM and RM to ensure timely financial management across the APO MRAP enterprise. C.2.2.3 The contractor shall develop, update, and maintain detailed spreadsheets, slides, and reports that are to be provided to the APO MRAP Director of Business and Finance for use in data calls and briefs to all levels of the Department of Defense (DOD) and Congress. C.2.2.4 The contractor shall draft funding documents for various Government agencies, activities and contractors in accordance with AFM direction. C.2.2.5 Upon Government request, the contractor shall analyze, reconcile and provide detailed financial execution status using AFIMS. C.2.2.5.1 The contractor shall: • Review, analyze, and if necessary, modify data prior to populating AFIMs. • Track obligations and expenditure reports. • Issue status reports for weekly financial execution and spend plan meetings. • Track and populate contract award reports. • Prepare financial reports upon request. • Interface with requirements managers and other AFM, as necessary. • Upon request, answer Requests for Information (RFIs) and provide support for projects involving budget and finance. • Assist with the development of program spend plans. • Continuously maintain and update spend plans. C.2.3 Financial System Management: C.2.3.1 The contractor shall support the Business and Financial Manager (BFM) and the Deputy BFM of APO MRAP. C.2.3.2 The contractor shall interface with various stakeholders internal and external to APO MRAP in order to discuss and define requirements for the APO MRAP AFIMS database. The contractor is responsible for the Design, Internal Testing, Deployment, and Technical Maintenance of AFIMS as well as all updates. The contractor is also responsible for the creation of new reports coming out of AFIMS that various stakeholders internal and external to the APO MRAP will use in decision-making. C.2.3.3 The contractor's AFIMS responsibilities shall include acting as the administrator, reviewing new fields for the system, inputting new Appropriation/Fund Sources each fiscal year, and establishing new activities and budget elements. C.2.3.4 The contractor shall ensure AFIMs has the capability to generate financial reports that meet the needs of the AFMs and the BFM for all levels of management from internal to BFM to Congressional reporting. C.2.3.5 The contractor shall represent the Business Financial Manager (BFM) in AFIMS development by writing user requirements, tracking requirements in the logs and requirement packages, as well as writing any Business Rules/Process Update emails associated with changes in the AFIMS system. C.2.3.6 The contractor shall: • Research and identify financial systems from which relevant data may be automatically downloaded. • Research and identify data relationships and links between data from systems. • Create financial management reports from tables of linked and related financial data upon request. • Research, identify and resolve data and data system inconsistencies. C.3 CONTRACTOR SECURITY CLASSIFICATION REQUIREMENTS: C.3.1 Contractor technicians shall meet certification requirements for Information Assurance Technical Level I (IAT-I) in accordance with DoD 8570.01-M and computing environment certifications applicable to the operating systems and applications. Contractor technicians are required to maintain certifications throughout the life of the contract. The contractor shall provide certifications to the MRAP Information Assurance Point of Contact upon contract award. Each contractor technician must register for the Army Training Certification Tracking System (ATCTS) prior to elevated privileges being granted. RFI QUESTIONNAIRE: Contractors who believe that they possess the necessary qualifications and capabilities to perform the tasks detailed above, and who would be interested in competing for such a contract, should take the time to respond to the following RFI Questionnaire. Interested contractors must be registered in the System for Award Management (SAM) in order to conduct business with the Government. The Government requests that all responses be returned by 4:00 PM EST on 3 October 2016. Response Format: If desired, responses may address the question number and letter so as not to repeat the question in each response. It is requested that written, electronic responses be provided in any of the following formats: Microsoft Word 2013 or earlier, Microsoft Excel 2013 or earlier, and Microsoft PowerPoint 2013. Zip files are not acceptable. E-mails are limited to 10Mb in size; e-mails in excess of 10Mb must be broken into smaller submissions. The e-mail subject line must read "(Company Name) response to APO MRAP RFI." Note: Be sure to spell out acronyms in their first instance. 1. Administrative Information: a. Company name b. Mailing address and website c. CAGE Code d. North America Industry Classification System (NAICS) code e. Business size and eligibility under US Government socio-economic programs and preferences 2. Information pertaining to the questionnaire respondent: a. Name b. Title c. Company responsibility/position d. Telephone Number/Fax Number e. E-mail address 3. Please respond to the following questions regarding your company's expertise in the following areas: a. Does your company have the technical subject matter expertise and overall capability to provide financial management and execution support services and financial system management for APO-MRAP? b. Does your company have experience utilizing the Army Financial Information Management System (AFIMS) to conduct financial analysis? c. Does your company have experience utilizing AFIMS for budget allocation and planning? d. Does your company have experience utilizing AFIMS for program, schedule, and budget support? e. Does your company have experience utilizing AFIMS for documentation preparation, review, distribution, and staffing? f. Does your company have an existing skilled workforce and established logistical operations that are sufficient to provide the required services described in this RFI immediately upon contract award? g. Please provide any additional comments you may have regarding this proposed acquisition. Respondent is encouraged to provide any commercial literature in support of their capabilities to execute this proposed program. h. Please provide a detailed Capabilities Statement indicating your company's ability to provide the items described in this notice. End of RFI Questionnaire Interested contractors may submit their written responses to this RFI to the point of contact identified below not later than 4:00 PM EST on 3 October 2016. Please see the section entitled "Response Format" for additional information about submitting a response. Your interest in this RFI is appreciated. Sara Sarti Contract Specialist Telephone (586) 282-5674 E-mail: sara.e.sarti.civ@mail.mil Contracting Office Address: ACC - Warren (ACC-WRN)(DTA), ATTN: CCTA-HTM-M, 6501 E Eleven Mile Road, Warren, MI 48397-5000
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/311467d68728988457531bead0b6276f)
- Record
- SN04276088-W 20160918/160916235615-311467d68728988457531bead0b6276f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |