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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 24, 2016 FBO #5388
DOCUMENT

S -- HAZARDOUS WASTE REMOVAL Fayetteville - Attachment

Notice Date: 8/22/2016
Notice Type: Attachment
NAICS: 562112 — Hazardous Waste Collection
Contracting Office: Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
ZIP Code: 23667
Solicitation Number: VA24616Q1238
Response Due: 9/16/2016
Archive Date: 12/15/2016
Point of Contact: bernard.husted@va.gov
E-Mail Address: bernard.husted@va.gov
(bernard.husted@va.gov)
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: COMBINED SYNOPSIS/SOLICIATION VA246-16-Q-1238 FY 2017 Service Contract for Hazardous Waste Removal VAMC Fayetteville, NC This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation will not be issued. Quotes shall reference VA246-16-Q-1238. This request for Quote (RFQ) document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-89 The Network Contracting Office 6-SAO East intends to award a firm-fixed price requirements contract for the Removal of Hazardous, Non-hazardous and Universal Waste from the Fayetteville VA Medical Center 2300 Ramsey Street, Fayetteville NC 28301.. The North American Industrial Classification System (NAICS) code for this procurement is 562112 with a small business size standard of $38.5 million. This procurement is a Service Disabled Veteran Owned Small Business (SDVOSB) set aside and all eligible offerors may submit quotes. To be considered as eligible for this award, All Offerors must be certified in the Office of Small and Disadvantaged Business Utilization's (OSDBU), Vendor Information Pages (VIP) web site; (www.vip.vetbiz.gov). All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. Question concerning this solicitation shall be addressed to Bernard Husted, Contract Specialist, and emailed to Bernard.husted@va.gov. All questions or inquires must be submitted no later than 12:00 Noon Eastern Standard time on September 2, 2016. No phone call will be accepted. Any amendments to this RFQ will ONLY be available on the Federal Business Opportunities website (www.fbo.gov). The Government will award a contract resulting from this RFQ to the responsible offeror whose quote is the lowest price. Quotes are due by 12:00 Noon Eastern Standard time on September 16, 2016. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to Bernard.husted@va.gov. SCHEDULE OF SERVICES No obligation will be incurred by the Department of Veterans Affairs except for services rendered under this contract pursuant to referrals issued by the Department of Veterans Affairs for disposal or recycling of hazardous waste. The below CLIN schedule reflects an estimated maximum of waste will be required to be disposed or recycled per year. During the potential life of the contract (base plus 4, if exercised, option years) a minimum of 1 container to a maximum of all estimated CLIN totals on this table of hazardous waste will be disposed or recycled. BASE PERIOD October 1, 2016 - September 30, 2017 CLINContainer TypeEstimated QuantityPrice (each)SubtotalTreatment Method 0001Provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Electronic Record Keeping, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal, Mixed and Medical Waste in accordance with performance work statement. 0001AALabpack 55 Gal Drums3 0001ABLabpack 55 Gal Non Reg2 0001ACLabpack 30 Gal Drums4 0001ADLabpack 15-20 Gal Drums6 0001AELabpack Reactive/OX 15 Gal2 0001AFLabpack 5 Gal Drums6 0001AGLabpack Reactive/OX 5 Gal3 0001AHFlammable Liquid/55 Gal2 0001AILead Acid Batteries536 0001AJAlkaline/Ni Cd Batteries400 0001AKLithium Batteries40 0001AL4 Foot Light bulbs250 0001AMSupplies: 55 Gal (Stain/Alcohol)2 0001ANSupplies: 30 Gal (Batteries)1 0001AOSupplies: 15 Gal (Batteries)1 0001APSupplies: 5 Gal (Batteries)2 TOTAL FOR BASE YEAR: $__________________________ OPTION YEAR 1 October 1, 2017 - September 30, 2018 CLINDescriptionEstimated QuantityPrice (each)SubtotalTreatment Method 1001Provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Electronic Record Keeping, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal, Mixed and Medical Waste in accordance with performance work statement. 1001AALab-pack 55 Gal Drums3 1001ABLabpack 55 Gal Non Reg2 1001ACLabpack 30 Gal Drums4 1001ADLabpack 15-20 Gal Drums6 1001AELabpack Reactive/OX 15 Gal2 1001AFLabpack 5 Gal Drums6 1001AGLabpack Reactive/OX 5 Gal3 1001AHFlammable Liquid/55 Gal2 1001AILead Acid Batteries536 1001AJAlkaline/Ni Cd Batteries400 1001AKLithium Batteries40 1001AL4 Foot Light bulbs250 1001AMSupplies: 55 Gal (Stain/Alcohol)2 1001ANSupplies: 30 Gal (Batteries)1 1001AOSupplies: 15 Gal (Batteries)1 1001APSupplies: 5 Gal (Batteries)2 TOTAL FOR OPTION YEAR 1: $__________________________ OPTION YEAR 2 October 1, 2018 - September 30, 2019 CLINContainer TypeEstimated QuantityPrice (each)SubtotalTreatment Method 0001Provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Electronic Record Keeping, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal, Mixed and Medical Waste in accordance with performance work statement. 2001AALabpack 55 Gal Drums3 2001ABLabpack 55 Gal Non Reg2 2001ACLabpack 30 Gal Drums4 2001ADLabpack 15-20 Gal Drums6 2001AELabpack Reactive/OX 15 Gal2 2001AFLabpack 5 Gal Drums6 2001AGLabpack Reactive/OX 5 Gal3 2001AHFlammable Liquid/55 Gal2 2001AILead Acid Batteries536 2001AJAlkaline/Ni Cd Batteries400 2001AKLithium Batteries40 2001AL4 Foot Light bulbs250 2001AMSupplies: 55 Gal (Stain/Alcohol)2 2001ANSupplies: 30 Gal (Batteries)1 2001AOSupplies: 15 Gal (Batteries)1 2001APSupplies: 5 Gal (Batteries)2 TOTAL FOR OPTION YEAR 2: $__________________________ OPTION YEAR 3 October 1, 2019 - September 30, 2020 CLINContainer TypeEstimated QuantityPrice (each)SubtotalTreatment Method 0001Provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Electronic Record Keeping, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal, Mixed and Medical Waste in accordance with performance work statement. 3001AALabpack 55 Gal Drums3 3001ABLabpack 55 Gal Non Reg2 3001ACLabpack 30 Gal Drums4 3001ADLabpack 15-20 Gal Drums6 3001AELabpack Reactive/OX 15 Gal2 3001AFLabpack 5 Gal Drums6 3001AGLabpack Reactive/OX 5 Gal3 3001AHFlammable Liquid/55 Gal2 3001AILead Acid Batteries536 3001AJAlkaline/Ni Cd Batteries400 3001AKLithium Batteries40 3001AL4 Foot Light bulbs250 3001AMSupplies: 55 Gal (Stain/Alcohol)2 3001ANSupplies: 30 Gal (Batteries)1 3001AOSupplies: 15 Gal (Batteries)1 3001APSupplies: 5 Gal (Batteries)2 TOTAL FOR OPTION YEAR 3: $__________________________ OPTION YEAR 4 October 1, 2020 - September 30, 2021 CLINContainer TypeEstimated QuantityPrice (each)SubtotalTreatment Method 0001Provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Electronic Record Keeping, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal, Mixed and Medical Waste in accordance with performance work statement. 4001AALabpack 55 Gal Drums3 4001ABLabpack 55 Gal Non Reg2 4001ACLabpack 30 Gal Drums4 4001ADLabpack 15-20 Gal Drums6 4001AELabpack Reactive/OX 15 Gal2 4001AFLabpack 5 Gal Drums6 4001AGLabpack Reactive/OX 5 Gal3 4001AHFlammable Liquid/55 Gal2 4001AILead Acid Batteries536 4001AJAlkaline/Ni Cd Batteries400 4001AKLithium Batteries40 4001AL4 Foot Light bulbs250 4001AMSupplies: 55 Gal (Stain/Alcohol)2 4001ANSupplies: 30 Gal (Batteries)1 4001AOSupplies: 15 Gal (Batteries)1 4001APSupplies: 5 Gal (Batteries)2 TOTAL FOR OPTION YEAR 4: $__________________________ TOTAL FOR BASE AND ALL OPTIONS: $__________________________ PERFORMANCEWORK STATEMENT 1. SCOPE OFWORK The Contractor shall provide Waste Containers, Chemist, Packaging, Labeling, manifesting, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, Universal and Mixed Waste removal services to Fayetteville VAMC. No obligation will be incurred by the Department of Veterans Affairs except for services rendered under this contract pursuant to referrals issued by the Department of Veterans Affairs for disposal or recycling of hazardous waste. A.Services to be provided: Contractor shall provide all services, all necessary labor, personnel, material waste containers, pre-transport lab and over-packing, waste determinations, transportation, and equipment necessary for sorting and packaging of wastes, qualified personnel necessary for the preparation, labeling, manifesting, transporting and disposal of waste materials specified in this contract. The Government will not provide any material handling equipment or packing supplies. All services shall be provided in accordance with all applicable local, state and federal regulations. This service will be performed at the Fayetteville VAMC, 2300 Ramsey Street, Fayetteville NC 28301. The contractor shall invoice for each removal and only for the materials removed. Pricing will include waste stream analysis. Contractors will only be visiting hazardous waste storage areas outside of the main medical center and will be escorted by VA staff. B.Schedule: The contractor shall also pick up from the VAMC on an as needed basis, and shall schedule collection within 2 weeks of request from Contracting Officers Representative (COR). The pickups will be scheduled of sufficient frequency to insure no universal and hazardous waste remains on VA property for more than 365 days and/or to maintain the on-site storage facility in an orderly condition. The contractor must coordinate all pickups with the COR. Disposal pick-ups are to be scheduled during normal business hours of the Medical Center, at the Medical Center discretion. Normal business hours are 8:00 a.m. to 4:30 p.m. Monday through Friday. Pick-ups outside of normal business hours will only be done with the pre-approval of the COR. The Contractor shall be informed of types of waste and locations of waste to be removed and disposed of by the COR prior to scheduled pickups. C.Definition of Hazardous Waste: For purpose of this contract, hazardous waste shall be as described below or as identified in the references shown: 1.CFR 40, The Resource Conservation and Recovery Act. 2.The North Carolina hazardous waste regulations. 3.Materials which exhibit characteristics of reactivity, ignitability, corrosiveness or extraction procedure toxicity. 4.Materials which are regulated and referenced by federal and state and local regulations regarding specialized disposal. The services of this contract do not include special handling wastes such as DEA controlled substances, infectious, and/or biological, chemotherapeutic, radioactive waste or explosives. 5.All wastes listed in this specification, and additional materials which any of the medical centers wishes to dispose of as hazardous in order to ensure safety and health. 6.Chemical wastes shall include but not be limited to ignitable, corrosives, poisons/ toxics, reactive wastes, mixed hazardous waste, universal waste (i.e. batteries, fluorescent lamps, mercury thermometers and blood pressure cuffs, lead aprons, amalgam) and non -hazardous Chemical waste. 7.Unidentified waste materials. D. Characterizing Unknown Materials: The Contractor shall identify or characterize unknown material(s) and will indemnify and hold harmless the Department of Veterans Affairs Medical Centers for all damages resulting from material(s) labeled as unknowns. No analytical work, other than on-site characterizations, will be performed without the consent of the medical center point of contact. E. Classification and packaging of wastes for transportation, labeling of containers and providing a list of containers along with their assigned container numbers and hazard classifications shall be performed by the Contractor's personnel in accordance with all applicable laws and regulations in effect at the time of the contract award and in accordance with all applicable laws and regulations that become effective during the term of the contract. Contractor shall provide all materials necessary for safe packaging in compliance with the applicable regulatory requirements. Waste containers must be rigid and puncture resistance. A detailed inventory of the contents of each drum shall be prepared as the wastes are packaged. A copy of this inventory shall be left with the VA Medical Center. F. Disposition of materials shall be by recycling, incineration, fuel blending or acid base neutralization. Any chemicals which cannot be processed by these methods must be processed according to EPA's best demonstrated available technology procedure (BDAT). 2. GENERAL REQUIREMENTS: A. Contractor warrants that it understands the currently known hazards and risks, to humans, property, and the environment by the handling, packaging, receipt, transportation, storage and disposal of all material accepted for disposal. B. The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, arising out of or resulting from the fault, negligence, or act or omission of the Contractor, its agents, or employees. This provision shall survive expiration or termination of this Contract. C. Use of Approved Facilities: The Contractor shall transport waste only to approved, properly licensed and permitted facilities. D. When documents of waste shipments from any of the Medical Centers are required to be submitted to regulatory agencies, the Contractor shall provide a copy of the documentation to the designated medical center point of contact. E. Spills/Leaks Occurring During Processing: The Contractor shall be responsible for cleanup of all spills or leaks that occur during the packaging or transportation process. Clean up shall be in accordance with all applicable regulations. Decontamination shall be to background levels. The Contractor shall report all spills/leaks that occur on the medical center property immediately to the designated medical center point of contact. Spills or leaks that occur during transportation of the materials shall be reported to the medical center point of contact within 24 hours of the occurrence. A written report of the circumstances of the leak/spill shall be sent to all regulatory agencies, as outlined by the regulatory agencies' spill notification procedures/guidelines. A copy of the written report shall also be furnished to the medical center point of contact. F. The Contractor shall ensure that vehicles used for transportation of hazardous materials are stocked with sufficient supplies to handle hazardous materials that require special packaging, spills, leaking drums or other conditions that could occur while performing a routine pick-up. G. All permits and licenses required by local, state or federal regulation, or by this specification, shall be made available to the Contracting Officer within five (5) days of request. H. The Contractor shall notify the Contracting Officer, in writing, of the closure of any approved disposal site, or the deletion or proposed addition of any disposal site. All waste materials shall be handled and disposed of in full compliance with existing permits and restrictions governing each disposal facility. I. Recycling: Contractor shall use recycled content or post-consumer content products the fullest extent possible in execution of this contract. Contractor is also responsible to recycle as much of the waste and by-products of these services as possible. J. Contractor shall keep a manifest of all wastes and by products recycled as a result of the execution of this contract. The manifest shall identify products recycled along with approximate quantities. K. Contractor shall provide certificates of training and experience of staff and/or personnel who will perform site work under this contract (all technicians that will work on VA premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178). 3. ORDERING: Services to be furnished under this contract shall be ordered by issuance of delivery or task orders by the individuals or activities designated in the Schedule. All delivery or task orders are subject to the terms and conditions of this contract. Orders may be issued orally by electronic commerce methods only if authorized in the Schedule. 4. MANIFEST: The Contractor shall manifest all hazardous waste shipments in accordance with the applicable laws and regulations in effect at the time of contract award, or that become effective during the term of the contract. The Contractor shall verify that all information is accurate and correct before completing the document and before the generator signs the manifest. The contractor shall insure that proof of receipt of hazardous materials is provided to the COR within 45 days of the date the manifest is generated. Acceptable forms of proof are limited to a) the original manifest, signed and dated by the receiving TSDF, or b) a certification of recycling/destruction. If proof of receipt cannot be obtained within 45 days, the contractor shall file an exception report with Federal EPA Region 4 on the VA's behalf. 5. TRANSPORTATION: A. The Contractor shall be responsible for the transportation of hazardous waste in accordance with all local, state and federal regulations. The Contractor shall possess documentation of current hazardous waste transportation permits and/or licenses for all states which may be traversed in route to the transfer, storage and disposal facilities. B. When hazardous wastes must be transported through jurisdictions that require special permitting, the Contractor shall obtain all necessary permits and comply with all applicable laws. C. Contractor shall assure that all vehicles used for the transportation of hazardous wastes are properly registered and that operators are currently licensed for the Class of vehicle being operated. D. All Contractor vehicles shall be placarded and equipped in accordance with Department of Transportation regulations of the applicable state and of the US DOT. Vehicles shall contain all emergency equipment required by DOT. E. The contractor shall comply with all pre-transport requirements of 40 CFR 262.30-262.33. The selected contractor will be responsible for all packaging and labeling of hazardous and universal waste for shipment off site to a RCRA approved Treatment Storage and Disposal Facility (TSDF). F. Should hazardous or universal waste be released during the performance of services under this contract, through no fault of the VA facilities, the Contractor shall be responsible for all costs associated with the satisfactory remediation of the incident. This will include the cost of all labor and materials as well as any actual damages incurred to the facility and harm caused to patients, visitors and staff of the medical center. The remediation efforts shall be performed to the satisfaction of the cognizant regulatory authorities, the VAMC GEMS Program Manager, and other facility staff. G. The Contractor shall provide certificates of insurance upon request. Contractor shall not reduce or cancel this insurance nor allow it to expire during the term of the contract. If for any reason any of the insurance required by this contract is reduced, canceled or expires, Contractor shall so notify the Contracting Officer, in writing, within 24 hours. 6. DOCUMENTATION: A. The Contractor is required to comply with all Federal, State and local regulations, policies and procedures regarding tracking, record keeping, manifesting and documentation of all hazardous, pharmaceutical, universal and non-hazardous chemical waste. The contractor shall be required to comply with all changes to such Federal, State and local regulations and procedures which occur during the term of this contract. The Contractor shall provide to the Government any additional certifications that may be required because of changes in such laws. B. The Contractor shall provide the appropriate manifests that comply with 40 CFR 262 and documentation (include Land Disposal Restrictions) that apply to the removal and disposal of hazardous, pharmaceutical, universal and non-hazardous chemical waste activities conducted by its workforces and/or its subcontractors. The Contractor shall furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous, universal and non-hazardous chemical waste generated by the Government under the terms of this contract. C. Prior to the removal and transport of hazardous, pharmaceutical, universal and non-hazardous chemical waste generated by the VA, the Contractor shall obtain approval and signature for each manifest from the VAMC COR or qualified designee verifying that the Contractor has accepted the waste from the VA and that the waste was properly shipped for treatment or disposal. Manifests not signed by the COR or qualified designee will not be deemed valid. D. The Contractor shall return a copy of the Hazardous Waste Manifest to the VAMC facility generator with all required signatures within sixty (60) days of waste removal. The manifest will be signed by all transporters and treatment, storage, or disposal facilities. If the manifest is not returned within sixty (60) days the contractor shall give notice to the state in which the designated facility is located, and to the Fayetteville GEMS Program Manager. 7. IDENTIFICATION, CHECK-IN, PARKING AND SMOKING REGULATIONS: The vendor's employees shall wear visible identification at all times while on VA premises. Contractor employees shall contact the COR once on campus prior to commencement of work. Smoking is prohibited inside any buildings at the VA. Possession of weapons or contraband is prohibited and shall subject contractor employee to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. 8. Wage Determination: http://www.wdol.gov/wdol/scafiles/std/15-2393.txt The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2015) The Government will award a firm fixed priced requirements contract to the responsible offeror who is determined to be the Best Value to the Government. Offeror shall provide pricing for all CLIN 0001AA - CLIN 4001AP. (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an awardon any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (https://assist.dla.mil/online/start/); (ii) Quick Search (http://quicksearch.dla.mil/); (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by? (i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://www.fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: This Purchase Order will be awarded to the lowest priced Offeror that meets the technical requirements of the Statement of Work. Offerors are encouraged to submit proposals that meets, without significantly exceeding, the technical requirements while maintaining the lowest price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) FAR Provisions: 52.204-7System for Award Management (OCT 2015) 52.212-3 Certifications and & Representations (APR 2016) VAAR Provisions: 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71 Alternative Protest Procedure (JAN 1998) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1Representatives of Contracting Officers (JAN 2008) 852.273-74Award Without Exchanges (JAN 2003) 52.216-21 -- Requirements. (Oct 1995) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2021. 52.217-5 Evaluation of Options. (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). 52.217-6 Option for Increased Quantity (Mar 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 60 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed September 30, 2021. 52.252-2 Clauses incorporated by Reference (FEB 1998) FAR Clauses: 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JUN 2016) -52.204-10Reporting Executive Compensation and First-TierSubcontract Awards (OCT 2015) -52.209-6Protecting the Government's Interest When Subcontractingwith Contractors Debarred, Suspended, or Proposed forDebarment (OCT 2015) -52.222-3Convict Labor (JUN 2003) -52.222-19 Child Labor - Cooperation with Authorities and Remedies(FEB2016) -52.222-21 Prohibition of Segregated Facilities (APR 2015) -52.222-26 Equal Opportunity (APR 2015) -52.222-35 Equal Opportunity for Veterans (OCT 2015) -52.222-36 Affirmative Action for Workers with Disabilities (JUL 2014) -52.223-18Encouraging Contractor Policies to Ban Text MessagingWhile Driving (AUG 2011) -52.232-33Payment by Electronic Funds Transfer- System for AwardManagement (JUL 2013) VAAR Clauses: 852.203-70Commercial Advertising (JAN 2008) 852.232-72Electronic Submission of Payment Requests (NOV 2012) 852.237-70Contractor Responsibilities (APR 1984)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24616Q1238/listing.html)
Document(s): Attachment; File Name: VA246-16-Q-1238 VA246-16-Q-1238.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2959619&FileName=VA246-16-Q-1238-000.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2959619&FileName=VA246-16-Q-1238-000.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Veterans Affairs Medical Center;2300 Ramsey Street;Fayetteville, NC; Zip Code: 28301-3856
Record: SN04234406-W 20160824/160822234929-d26f054c1b2bcf9029329ed402a4ce1a (fbodaily.com)
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