SOLICITATION NOTICE
V -- Yellow Ribbon Event
- Notice Date
- 8/8/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, 109 AW/LGC, NY ANG, 1 AIR NATIONAL GUARD ROAD, SCOTIA, New York, 12302-9572, United States
- ZIP Code
- 12302-9572
- Solicitation Number
- W912PQ16T0046
- Point of Contact
- Wanda D. Yarbor, Phone: 5183442477, NICHOLAS B. BASTAINI, Phone: 5183442513
- E-Mail Address
-
wanda.d.yarbor.mil@mail.mil, nicholas.b.bastiani.mil@mail.mil
(wanda.d.yarbor.mil@mail.mil, nicholas.b.bastiani.mil@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- STATEMENT OF WORK 1. DESCRIPTION: This is a statement of work to award a firm fixed price contract for meeting rooms, meals, Audio Visual equipment, and lodging as described. Location requirement is within a 30 mile radius of Stratton ANGB, Scotia, New York. Accommodations will be to host a Yellow Ribbon Pre-Deployment Event for military members and their guests. Date of event: September 11, 2016. 2. SCOPE OF WORK: 2.1. Meals. 2.1.1. All meals must either be buffet style with multiple entrees or ala carte with a choice of entrees with sides, dessert, and non-alcoholic drinks. Alcoholic beverages will not be allowed as part of the contract. 2.1.2. Gratuities, surcharges, and tips. All meals shall include gratuities, surcharges and tips, etc. 2.1.3. Meals will be served and eaten in dining/ballroom. Meals for adults and children will be served in separate areas. Vendor will clean up and remove all food items and dishes in an expedient manner upon completion of meals. 2.2. Dining Room. 2.2.1. Size and availability. Adult dining room must be able to accommodate at least 150 guests. Room shall be available for a Continental breakfast no later than 7:00 AM and lunch no later than 12:00 PM on Sunday, September 11, 2016. Children's dining room should be able to accommodate 60 guests. Room shall be available for breakfast no later than 7:00 AM and for lunch no later than 12:00 PM on Sunday, September 11, 2016. Hotel personnel will be available for changes in room configuration when needed during normal working hours or as coordinated in advance. 2.2.2. Room layout. Adult Dining Room shall be set-up in round table format. Tables shall be covered with a tablecloth and arranged with banquet chairs. Tables will have pitchers of ice water and glasses on the tables. Children's Dining Room shall be set-up in classroom format. A table should be utilized separately for pitchers of ice water and glasses. 2.3. Meeting Rooms. 2.3.1. Number of meeting rooms on Sunday, September 11, 2016: 6 meeting rooms 2.3.2. Size and availability. Meeting room #1 shall be set up with round tables and must be able to accommodate at least 150 guests, and setup with a podium, microphone, projector and screen for presentations. There is to be a space for 20-25 vendor tables whether that is in the back of the large dining room or in a separate area (back of dining room, lobby, hallway, separate room, etc.) Wherever the vendor tables are set up, there is to be 20-25 rectangular tables set up with two chairs at each. Meeting room #2-3 must be able to accommodate 70 guests in round table format. This room will be used for breakout sessions/workshops throughout the weekend. All meeting rooms should have a podium, projector, screen, and a microphone for presentations..Meeting room #4 must be able to accommodate 25 children and 4 adults for daycare provisions. Meeting room #5 must be able to accommodate 55 children and 2 adults. Meeting room #4-5 should be an open space to accommodate daycare areas for children with cable television with DVD capability, couch and classroom seating for 55 children. Meeting room #6 must be able to accommodate 25 adults and set up with conference table and chairs to serve as office and private consultation for members and families meeting with a Personal Financial coach or Military and Family Life Consultant (MFLC). All rooms shall be available no later than 6:30 AM on Sunday September 11, 2016. Hotel personnel will be available for changes in room configuration when needed during normal working hours or as coordinated in advance. 2.4. Lodging 2.4.1. Number of nights for lodging: One (1). 2.4.2. Type of lodging required: Room must accommodate one military member and a maximum of two guests (up to 3 per room). One hotel must be able to accommodate all guests. Lodging and event space must be either in the same venue or walking distance from one another. Busing/commuting for attendees is not desired for this event. 2.4.3. Dates of Lodging: Saturday, September 10, 2016. 2.4.4. Number of lodging rooms needed for the event: 75 (+/- 10). Rooms must be able to be cancelled up to 48 hours prior to the event without penalties to the government. 3. GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES 3.1 The Government will provide a laptop for use in the conference/training room. 4. CONTRACTOR FURNISHED PROPERTY AND/OR SERVICES. 4.1 Registration Area, Sunday, September 11, 2016 from 7-8:15 AM. Location to be determined upon consultation. 4.2 Dining room tables with padded/cushioned chairs capable of seating the number of adult participants listed. 4.3 Podium with handheld wireless microphone. Projector and screen for each of the 5 rooms. 4.4 Technical support - The vendor must have on-site technical personnel to provide technical assistance and repair training room equipment on the spot. 4.5 Conference area - Modern, clean and carpeted. Capable of accommodating the number of adult participants listed. 4.6 Banquet tables with table covering and skirting set up in dining room for Sunday breakfast and luncheon. 5. SPECIFIC TASKS 5.1. Meals - Hotel must be able to provide a buffet style set-up for all meals for adults and children as indicated below: (a) Breakfast: Sunday, September 11, 2016, 7:00 AM, Number of meals: 150 adults, 60 children. To include a continental breakfast buffet meal. Specific menu items to be determined. (b) Noon meal: Sunday, September 11, 2016, 12:00PM. Number of meals: 150 adults, 60 children. To include a warm buffet meal. Specific menu items to be determined (c) Snack Break, Sunday, September 11, 2016 approximately 10:15AM, and at approximately 2:00 PM. Specific menu items to be determined.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA30-4/W912PQ16T0046/listing.html)
- Record
- SN04213213-W 20160810/160808234731-51cfefcfad5f8a774554073628cdf0e0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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