SOLICITATION NOTICE
W -- Postage &Machine Rental
- Notice Date
- 7/19/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 532420
— Office Machinery and Equipment Rental and Leasing
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC16T0069
- Archive Date
- 8/12/2016
- Point of Contact
- Carlos A. Castillo, Phone: 7202504033
- E-Mail Address
-
carlos.a.castillo8.civ@mail.mil
(carlos.a.castillo8.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-82. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-16-T-0069 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for Postage Equipment and Software See 5.1 for POP ***If event is being contracted through a third party, a representative from your organization (paid employee on your staff) must be present during the entire event without exception. The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-16, Commercial and Government Entity Code Reporting Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act- Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items. The following additional DFAR clauses apply to this acquisition; DFAR 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.203-7999(DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION) CD 2015-O0010 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.209-7992(DEV) Representation bu Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law-Fiscal Year 2015 Appropriations (DEVIATION) CD 2015-O005 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions Clause at DFAR 252.232-7010, Levies on Contract Payments Statement of Work/Performance Work Statement G6 Postal Rental Equipment, Software & Postage Term: 1 base year, 2 option Contents 1. Introduction 0 2. Background 0 3. Objectives 1 4. Scope 1 5. Period of Performance 4 6. Pricing 5 7. WAWF 5 Introduction 1.1 Introduction: The Colorado Army National Guard is seeking outside support to fulfill identified requirements to provide postage management equipment and software. This requirement will allow the Colorado National Guard to efficiently manage postage and package delivery throughout the State of Colorado and meet base support requirements. 2. Background 2.1 Intent of Services: Rental of Postage Equipment and Software. 2.2 Background: Colorado National Guard (CONG) G6 manages postage for the state of Colorado mail services. The state requires outside assistance to manage postage requirements 3. Objectives 3.1 Postage Support Plan: a. Obtain rental postage equipment to support processing of incoming and outgoing mail to JFHQ and multiple units throughout the state. b. Software support and licensing to process online based postage. 4. Scope 4.1 Rental Postage Equipment Required: 4.1.1 Item 1: 1 - All in one solution that provides color graphics printing at 130 LPM feature, metering, sealing, sorting, weighing and scanning features. Also provides management software and applications to track analytics. 100 user accounts. 4.1.2 Item 2: 1 - 70lb measuring scale 4.1.3 Item 3: Label printers needed to print from each solution 4.1.4 Item 4: Barcode scanners and other required operating pieces to record packages into tracking systems. 4.1.5 Item 5: Provide end item devices that allow connection of requested equipment to allow connectivity to USPS and Pitney Bowes accounts. Solution offered will also provide options for using digital metered mail machine by location with large volumes of mails. Machine should be able to feed up to 4 inch stacks at least 90 pieces per minute, seal, and apply correct postage. 4.2 Software Requirements: 4.2.1 Item 1: PC Based online postage software that is DOD compliant for 30-unlimited user's package. System will allow users to gain access to the postage account. SPECIFIC REQUIREMENTS Needed: The solution will include all hardware required to implement the PC solution. The solution shall provide a centralized automated system that tracks all postal spending at each site, using client access codes, and a consolidated report monthly, quarterly and annually of postage consumed at each site and account totals to date. Sub account codes shall allow automatic billing by department at each site. The system shall provide recommendations for optimal delivery methods to include automatic rate calculation based on both dimension and weight. The system shall provide a method to prevent unauthorized usage. The computer software must be able to be accessed for setting up accounts for personal customer service such as a walk up kiosk postal station with the computer already designated at the OMC. Each site will provide a US Government Issued Personal computer and access to the Government Network. Reports will be provided in digital format compatible with software contained in the ARMY Gold Master. Solution shall present no security vulnerabilities to the Government NIPRNET sensitive but unclassified network and meet all current DOD security parameters to include Common Access Card (CAC) authentication of users. The solution must be capable of importing delivery addresses automatically from MS Outlook contact management software. The solution will be capable of printing postage directly from MS Word and Outlook. PC: Operating system: Windows XP - SP3, Windows Vista, Windows 7, or Windows 8, Web browser: Internet Explorer 8 or later, Chrome 12 or later, or Firefox 21 or later, Java version 6.0 or later, Internet connection and Active email address Solution offered will include automated postal rate changes when they occur, at no additional cost to the government. Digital scales will be included and replaced during the contract period as necessary by the vendor at no cost. Scales will be updated with postage rate information through an Internet connection. The solution shall include all maintenance on vendor furnished software and hardware. 4.2.2 Item 2: Inbound and outbound package web-based logistics management solution for package processing. One license 4.2.3 Item 3: Inbound and outbound management mail tracking solution with interface to USPS, CERT. ERR. One license Tracking Incoming and Outgoing Validation Tracking that provides closed looped electronic logging, and tracking of important incoming packages for distribution throughout the facility delivering to the recipients. The reporting capabilities provide for detailed referencing and signature validation should a package delivery be questioned. This information is maintained until eliminated from the customers PC. Electronic Certified / Return Receipt E-Certified that provides complete USPS processing capabilities specifically Electronic Return Receipt this includes internet postage. Note: Negotiated rates for FedEx and UPS can be included to provide shipping labels. This option would provide a comparison of rates for all carriers, carrier performance reporting, and complete accountability for all outbound packages from a single system. This could also include desktop ship request form shippers PC or actual shipping from PC if needed. 4.2.4 Item 4: Analytics software to measure and analyze mail tracking. 5 user licenses 4.3 Maintenance, Services & Training: 4.3.1 The solution shall include all maintenance on vendor furnished software and hardware. 4.3.2 Provide onsite customer service as required and a toll free service line. 4.3.3 Provide materials such as ink, tape and other essential consumables to operate leased equipment. (Postage labels supplies for Units to print stamps, rolls of tapes) 4.3.4 Will provide hands on training instruction to admins as needed for all equipment and new equipment. And will provide end uses training for PC based postage via online or stored presentation services. 4.4 Other Considerations: 4.4.1 Sites/Activities Listed normally use between $100 and $250 monthly in postage. 4.4.2 Sites/Activities Listed normally send between 150 and 350 letters and packages monthly. 4.4.3 Sites/Activities Listed will be shipping envelopes and need to print shipping labels and packages. 4.4.4 One view for all of your online and meter postage 4.4.5 Set and monitor spending limits by location and ability to easily transfer funding between sites. 4.4.6 IOP (Internet Online Postage) application for SSL to process IMpb Priority Mail 4.4.7 CON Certificate of Networthiness is required through IA for all installed software. 4.4.8 Outsourced Mailing Services. 4.4.9 Provide management/arrival-package-tracking and delivery management-system 4.4.10 Provide product Support Postal Rate Changes (automatically synch with USPS regulations/postage rate changes) 4.4.11 Backups for critical data. 4.4.12 Provide updates on growth of new technology that will affect mail systems and interaction with USPS. 5. Period of Performance 5.1 Intent: a. The intent of the Colorado Army National Guard is to have desired request for One base year plus 2 options years Period of performance beginning in August 2016 and ending August 2019 b. Contract renewal with options is preferred. 6. Pricing 6.1 Equipment and Software: A vendor bid will provide cost estimate for the following request. 6.2 Postage: Provide options how to procure postage funds other than Credit Cart method. 7. WAWF 7.1 Wide Area Work Flow (WAWF) request for payment. ALL INVOICES FOR PAYMENT MUST be submitted through WAWF.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC16T0069/listing.html)
- Place of Performance
- Address: Aurora, Colorado, 80011, United States
- Zip Code: 80011
- Zip Code: 80011
- Record
- SN04187965-W 20160721/160719234929-b270b6e962e1dfd759977e7dcdac6c3d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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