Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 10, 2016 FBO #5343
DOCUMENT

D -- TAC-16-35423_ Richmond Veterans Affairs Medical Center (VAMC) Project Activation Automated Data Processing Equipment and Warranty - Attachment

Notice Date

7/8/2016
 

Notice Type

Attachment
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;Technology Acquisition Center;23 Christopher Way;Eatontown NJ 07724
 

ZIP Code

07724
 

Solicitation Number

SEWPRFQ33683
 

Archive Date

10/5/2016
 

Point of Contact

Tinamarie Giraud, Contract Specialist
 

E-Mail Address

tinamarie.giraud@va.gov
(tinamarie.giraud@va.gov)
 

Small Business Set-Aside

N/A
 

Award Number

NNG15SD22B VA118-16-F-1174
 

Award Date

7/7/2016
 

Awardee

FOUR POINTS TECHNOLOGY, L.L.C.;14900 CONFERENCE CENTER DR STE 100;CHANTILLY;VA;20151
 

Award Amount

$363,943.31
 

Description

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY 1. Contracting Activity:Department of Veterans Affairs (VA) Office of Acquisition Operations Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724 2. Description of Action: This proposed action is for a firm-fixed price delivery order to be issued under the National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) V Government Wide Acquisition Contract (GWAC) for a brand name Lexmark MS812DE printer inclusive of the Forms and Bar Code Card and NEC Voice Over Internet Protocol (VoIP) telephones and NEC 6-Port Station Interface Blade for Univerge SV8500 System. 3. Description of the Supplies or Services: The proposed action is to provide the Richmond VA Medical Center (VAMC), with Network and Automated Data Processing (ADP) equipment/supplies to support the expansion/activation of the Geriatrics clinic, Patient Hematology and Oncology (HEM/ONC) patient care area/clinic and the Emergency Room (ER) at the Richmond VAMC. The activation of these areas is required for patient enhancement, employee growth and expansion in order to provide better access and an improved experience to our Veterans. In addition to the aforementioned brand name printers, VoIP phones and Interface Blades, the information and technology (IT) equipment and supplies required for the activation HEM/ONC patient care area/clinic and ER include supplies such as labeling tape and tool kits, universal power systems (UPS), patch cables for connecting hardware, surge protectors, display adapter cables, cases, printers, Digital Terminal phones, desk/card scanners, headsets, and wireless access data points. These items are not required to be a specific brand and will be specified as brand name or equal in the solicitation to include salient characteristics to allow prospective offerers the opportunity to propose equivalent products. The required brand name equipment consists of the following: Lexmark MS812DE Printer with Lexmark Forms and Bar Code Card and 550 Sheet Lockable Paper Tray; NEC DTZ-8LD-3 (Black (BK)) DT430 Digital 8 Button Desi-Less Display Phone; NEC ITZ-8LDG-3 (BK) DT830 VoIP 12 Button Display Phone) and NEC SPA-16ELCNA-B 16-Port Station Interface Blade for Univerge SV8500 System. In order to complete all activations in an efficient and effective manner, all equipment including the brand name equipment is required to be delivered simultaneously to minimize and mitigate schedule and project risk in activating these patient care areas. All ADP equipment/supplies shall be delivered within 30 days of award. The contractor shall provide a 3-year standard commercial warranty for the brand name printers consisting of repair or replace coverage for equipment components that restores full operation and accessibility to the original hardware within 5 to 7 business days. 4. Statutory Authority: The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. 4106(c)(2) as implemented by the Federal Acquisition Regulation (FAR) Subpart 16.505(b)(2)(i)(B), entitled "Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized". 5. Rationale Supporting Use of Authority Cited Above: Based on extensive market research conducted in May 2016, as described in Section 8 of this justification, it was determined that limited competition is viable amount authorized resellers for the brand name Lexmark and brand name NEC IP Telephones. Lexmark MS812DE printers is the only brand that has been determined to be interoperable with VA's existing pharmacy network within the Richmond VAMC. Currently all prescriptions are printed on barcoded labels using Veterans Health Information Systems and Technology Architecture (VISTA) Script Pro software/program on special form paper that is peeled to stick on prescription bottles. The Lexmark MS812DE printer is the only brand printer that interoperates with the VISTA Script Pro software/program which allows the Richmond VAMC to fill prescriptions in an efficient, safe and expedient manner. Use of another brand printer would result in an inability to fill prescriptions with a proper label or print the bar code required for the pharmacy department to scan and track medication containers. Use of another brand printer that is not compatible with the VISTA Script Pro software/program may severely impact the pharmacy's ability to provide patients with their medication as the containers will not be properly labeled which is required prior to dispense of the medication. At this time no other printer is compatible with the VISTA Script Pro software/program. VA has developed this solution to integrate the Lexmark printer with Richmond VAMC's pharmacy network and VISTA. Therefore, use of another brand name printer would require VA to replace and reengineer its current solution to integrate a printer with the Richmond VA pharmacy network. This would be a very costly, time consuming (approximately 6-months to re-engineer the integration effort) and be considered a high risk alternative as it will require developing a solution to replace the VISTA Script Pro software/program currently in place. Furthermore, other VAMCs with Veterans Integrated Service Networks (VISN) 6 presently utilize the Brand Name Lexmark MS812DE. A change in the VISTA Script Pro software/program would require a duplicative effort in procuring replacement printers at these locations or operating within two VISTA Script Pro variations which will jeopardize productivity and efficiency in filling Veteran prescriptions. The NEC Private Branch Exchange (PBX) support systems or the NEC 8500 PBX which is the voice system that is installed at the Richmond VAMC and used for all phone communications. Only NEC VoIP phones can interoperate within the current Richmond VAMC PBX. The use of any other phone will severely degrade the ability to function within the existing PBX which will result in interoperability and compatibility issues. Any phone solution from other vendors would require extensive and complex redesign, development and integration of a new VAMC PBX solution for digital and VOiP services. Additionally, NEC guidelines state that, "only authorized NEC devices" shall be connected to the NEC PBX system for voice capable service therefore any current NEC service agreements will be void if another brand phone is used. If another phone system be acquired Richmond VAMC PBX system would experience a lack of connectivity for over two hundred personnel with a direct and increased proportional impact in patient care. 6. Efforts to Obtain Competition: Market research was conducted, details of which are in the market research section of this document. It was determined that limited competition is viable amount authorized resellers for this brand name hardware. In accordance to FAR 5.301 and 16.505(b)(2)(ii)(D), this action will be synopsized on the Federal Business Opportunities Page and the justification will be made publicly available within 14 days after award. Additionally, in accordance with FAR 16.505(a)(4)(iii)(A) this justification will be submitted to all applicable NASA SEWP V GWAC holders along with the Request for Quotation in order to fully notify all interested parties. 7. Actions to Increase Competition: In order to remove or overcome barriers to competition in future acquisitions for this requirement, the Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions be competed.. 8. Market Research: The Government's technical experts conducted market research in May 2016 via internet research and review of other VA pharmacy systems within VISN 6 to ascertain ifthere were other brand printers (Hewlett Packard, Canon, and Epson) that can meet the Government's requirements. Government technical and pharmacy experts determined any other brand printer would not be able to interoperate with the current Richmond VAMC pharmacy network. Similarly, the Government determined that no other brand phone would be interoperable with the NEC PBX. Additionally, based on the market research efforts, the Government's technical experts determined that there is no suitable alternative for NEC phones on a NEC system. Additionally, vendors were given the opportunity to provide a suitable alternative during the market research that would not void any current NEC service agreements. No alternatives were received. A request for information (RFI) was issued in May 2016 via the NASA SEWP V GWAC website which resulted in the receipt of eight responses, all leveraging brand name Lexmark printer and six of the eight vendors proposed brand name NEC phones as well. Accordingly, market research results yielded a total of six capable vendors able to offer both brand name Lexmark and NEC Telephones. 9. Other Facts: None.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/a66228eab19ecc8ee08aeca987819f78)
 

Document(s)

Attachment
 

File Name: NNG15SD22B VA118-16-F-1174 NNG15SD22B VA118-16-F-1174.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2858916&FileName=NNG15SD22B-025.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2858916&FileName=NNG15SD22B-025.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04176891-W 20160710/160708235158-a66228eab19ecc8ee08aeca987819f78 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |