SOLICITATION NOTICE
J -- Preventive Maintenance, Radiography Equipment
- Notice Date
- 7/8/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of the Navy, Naval Sea Systems Command, Portsmouth Navy Shipyard, Building 170, Kittery, Maine, 03904-5000, United States
- ZIP Code
- 03904-5000
- Solicitation Number
- N39040-16-T-0149
- Archive Date
- 7/16/2016
- Point of Contact
- Gisela Gauthier, Phone: 2074383874
- E-Mail Address
-
gisela.gauthier@navy.mil
(gisela.gauthier@navy.mil)
- Small Business Set-Aside
- N/A
- Description
- N39040-16-T-0149 Preventive Maintenance, Radiography Equipment Page 1 of 7 This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures under FAR Part 13, under the guidance of FAR Subpart 6.302 - Circumstances Permitting Other Than Full and Open Competition as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS (http://www.fbo.gov). The Request For Quote (RFQ) number is N39040-16-T-0149. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-87 and DFARS Change Notice 20160226. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: http://farsite.hill.af.mil/vffara.htm and http://farsite.hill.af.mil/vfdfara.htm. The NAICS code is 811219 and the Small Business Standard is $11.0M. The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. The proposed requirement and contract is sole sourced to QSA Global, Inc. due to internal copyright issues, proprietary calibration procedures, and the non-availability of parts to 3rd party vendors. Negotiations are to be conducted with that company. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Portsmouth Naval Shipyard requests responses from qualified sources capable of providing: Preventive maintenance and emergency repairs to radiographic equipment. Period of performance: Date of contract for one year, plus two option years. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Vendor travel costs will be in accordance with FAR Part 31. CLIN 0001: One year of preventative maintenance. CLIN 0002: One year of emergency service. CLIN 1001: Option 1, One year of preventative maintenance. CLIN 1002: Option 1, One year of emergency service. CLIN 2001: Option 2, One year of preventative maintenance. CLIN 2002: Option 2, One year of emergency service. The following FAR provisions and clauses are applicable to this procurement: 52.204-7, System for Award Management 52.204-13, System For Award Management Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-1, Instructions to Offerors - Commercial Items; 52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items; **52.212-4, Contract Terms and Conditions - Commercial Items, **52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items including: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction (Feb 2016) 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity for Workers With Disabilities 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-36, Affirmative Action for Workers w/Disabilities (OCT 2010) 52.222-50, Combating Trafficking in Persons 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, 52.223-3, Hazardous Material Identification & Material Safety Data 52.223-18, Contractor Policy to Ban Text Messaging while Driving (Aug 2011) 52.225-13, Restriction on Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer - System for Award Management 52.233-3, Protest After Award 52.223-4, Applicable Law for Breach of Contract Claim N39040-16-T-0149 Preventive Maintenance, Radiography Equipment Page 2 of 7 52.213-3, Notice to Supplier (Apr 1984) 52.217-9, Option to Extend the Term of the Contract 52.223-7, Notice of Radioactive Materials 52.223-11, Ozone Depleting Substances 52.225-13, Restriction on Foreign Purchases 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certification 52.232.39, Unenforceability of Unauthorized Obligations (Jun 2013) 52.232.40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.228-5, Insurance -- Work on a Government Installation 52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation 52.242-15, Stop-Work Order 52.242-17, Government Delay of Work 52.245-1, Government Property 52.245-9, Use and Charges ((Apr 2012) 52.247-34, F. O. B. Destination 52.252-1, Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference 52.252-5, Authorized Deviations in Provisions 52.252-6, Authorized Deviations in Clauses 52.253-1, Computer Generated Forms DFARS Clauses: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Alternate A, System For Award Management 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (DEC 2015) 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (DEC 2015) 252.204-7012, Safeguarding of Unclassified Controlled Technical Information 252.204-7015, Disclosure of Information to Litigation Support Contractors (Feb 2014) 252.211-7007, Reporting of Government-Furnished Property (Aug 2012) 252.212-7000, Offeror Representations and Certifications 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7048, Export Controlled Items 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000, Subcontracts for Commercial Items 252.245-7001, Tagging, Labeling, and Marking of Government-Furnished Property (Apr 2012); 252.245-7002, Reporting Loss of Government Property (APR 2012); 252.245-7003, Contractor Property Management System Administration (Apr 2012) 252.245-7004, Reporting, Reutilization, and Disposal (Mar 2015) 252.247-7023, Transportation of Supplies by Sea ** Denotes comprehensive clauses (i.e., mandatory applicable clauses listed by reference) NAVSEA CLAUSES HQ C-2-0023 EXCLUSION OF MERCURY (NAVSEA) (MAY 1998) Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. HQ C-2-0034 MINIMUM INSURANCE REQUIREMENTS (NAVSEA) (SEP 1990) N39040-16-T-0149 Preventive Maintenance, Radiography Equipment Page 3 of 7 In accordance with the clause of this contract entitled "INSURANCE--WORK ON A GOVERNMENT INSTALLATION" (FAR 52.228-5), the Contractor shall procure and maintain insurance, of at least the kinds and minimum amounts set forth below: (a) Workers' Compensation and Employer's Liability coverage shall be at least $100,000, except as provided in FAR 28.307(a). (b) Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least $500,000 per occurrence. (c) Automobile Liability policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. HQ D-2-0006 MARKING AND PACKING LIST(S) (NAVSEA) (NOV 1996) (a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with best commercial practice. (b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items. Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished. (c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified. (d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number. HQ G-2-0009 SUPPLEMENTAL INSTRUCTIONS REGARDING ELECTRONIC INVOICING (NAVSEA) (SEP 2012) (a) The Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the technical instruction (TI), sub line item number (SLIN), or contract line item number (CLIN) level, rather than on a total contract/TO basis, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by TI, SLIN, or CLIN level. For other than firm fixed price subcontractors, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer (CO) and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the CO and COR; or other method as agreed to by the CO. (b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and CO on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and CO email notification as required herein. MERCURY CONTROL (SUPPLIES) Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. N39040-16-T-0149 Preventive Maintenance, Radiography Equipment SPECIFICATION CHANGES Page 4 of 7 No changes to specification or other contract technical requirements are allowed without Contracting Officer approval. VENDOR ACCESS TO PORTSMOUTH NAVAL SHIPYARD Vendor access to Portsmouth Naval Shipyard: No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required. Entrance of foreign nationals requires approval. (Ref: SECNAVINST) 5510.34 SAFETY/SECURITY SAFETY: All representatives who have a need to enter the Controlled Industrial Area, or other areas specifically designated as safety hazardous, should provide themselves with safety head wear to be worn while in the area. Vendors and/or subcontractors performing work on vendor-owned or government-owned plant facilities and equipment shall ensure that all OSHA safety regulations are followed. Prior to working on the Portsmouth Naval Shipyard, all vendors shall view the Code 106 safety video. SECURITY: Commercial vehicles (automobiles) must have conspicuous contractor (company) identification (such as magnetic door-type signs) affixed to the outside of the vehicle if it is to enter the Controlled Industrial Area. OSHA HEALTH & SAFETY CLAUSE Vendors preparing specifications, designs or drawings for design, modification or procurement of plant facilities and equipment shall ensure that the appropriate OSHA criteria are included. OSHA regulations must be met except when more stringent Navy requirements apply. RESTRICTIONS ON USE OF YELLOW MATERIAL Yellow colored items such as those described below are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the Portsmouth Naval Shipyard. RADIOLOGICAL INDOCTRINATION All Contractor employees performing work within the Portsmouth Naval Shipyard must view a radiological video. Contractor employees who are expected to be on the Shipyard for greater than thirty (30) calendar days must attend a one-half hour indoctrination briefing. Attendance at the briefing will be required prior to being issued a permanent Shipyard badge. The indoctrination briefing will provide radiological fundamentals and information on radiological postings and controls at the Portsmouth Naval Shipyard. RADIOLOGICAL POSTINGS AND INSTRUCTIONS Any contractor employee who disregards, alters, moves or otherwise tampers with a radiological posting, or who disobeys a radiological instruction, will not be allowed to continue working at the Portsmouth Naval Shipyard. REMOVAL OF HAZARDOUS MATERIAL All contractors, vendors or repair personnel shall be responsible for removal from the Portsmouth Naval Shipyard, any appliances, bulbs, lamps or other devices which they replace that contain hazardous chemicals or materials. CONSIGNMENT INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD Consign Parcel Post shipments to Portsmouth, NH 03801. N39040-16-T-0149 Preventive Maintenance, Radiography Equipment Page 5 of 7 Consign all truck shipments, and rail shipments of 10,000 lbs and over to Kittery, Maine via Portsmouth, NH. Consign Air Shipments to Receiving Officer, Portsmouth Naval Shipyard, Kittery, Maine. Mark shipping documents "Notify Receiving Officer, Portsmouth Naval Shipyard prior to arrival for delivery instructions. Telephone (207) 438-5521/5206". NOTICE: CARRIER'S DRIVERS ENTERING PORTSMOUTH NAVAL SHIPYARD MUST BE UNITED STATES CITIZENS BY BIRTH OR MUST CARRY EVIDENCE OF NATURALIZATION. Except by special arrangement, shipments will be received only between the hours of 7:30 AM and 3:00 PM local time, Monday through Friday. (Federal Holidays excepted.) INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (H7F014) As required by 29 CFR 1910.1200, The Hazard Communications Standard, the shipyard must inform you (as a contractor employer with employees working in the shipyard) of the hazardous materials used at the Shipyard which your employees may be exposed to while working here and also to suggest appropriate protective measures. This section informs you as required. Your own responsibilities as an employer, if any, are given in 29 CFR 1910.1200. 1. Hazardous materials your employees may be exposed to. Hazardous materials are materials which are cancer causing agents, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers, liver toxins, kidney toxins, agents which act on the blood forming system, and agents which damage the lungs, skins, eyes or mucous membranes. There are many potentially hazardous chemicals present at Portsmouth Naval Shipyard which, unless controlled properly, could present a safety and health problem. The presence of many potentially hazardous materials may be apparent from the manufacturer's warning label on the hazardous material containers. These hazardous materials range in type and quantity. Typical hazardous materials are: a. Metals, e.g., mercury, lead, chromium b. Solvents, e.g., disinfectants, cleaning and polishing compounds and preparations, dopes, thinners, flammable inks c. Paints and adhesives, e.g., varnishes and related products, sealing compounds, asphalt, deck and floor coverings, deck compounds d. Corrosives, e.g., acids, alkalis e. Compressed and liquefied gas, e.g., nitrogen, argon, oxygen, acetylene f. Lubricants and oils, e.g., greases, cutting oils, hydraulic oils, miscellaneous waxes and fats g. Fuels, e.g., liquid propellants, fuel oils, oxidizers, solid fuels h. Particulates, e.g., asbestos fiberglass, dust, fumes, mist Depending on the material involved, materials such as these can present physical hazards and or health hazards. The presence of many potentially hazardous materials may be apparent due to their physical characteristics, such as the visual appearance of abrasive blasting dust or the distinctive smell of many solvents. 2. Labeling of Hazardous Material. Containers of potentially hazardous chemicals bear manufacturer's labeling, which identifies the chemical and it manufacturer, and provides appropriate hazard warnings. In addition, some materials may be labeled with the National Protection Association (NFPA) 704 label. This label uses a system of color coded symbols and numbers to convey the potential hazard of the material. The contractor should obtain information from NFPA concerning the interpretation of the 704 label. 3. Material Safety Data Sheets (MSDS). The Occupational Safety and Health Office at the shipyard maintains copies of manufacturers' Material Safety Data sheets for potentially hazardous chemicals/materials that are known to be present in the shipyard. The contractor may, upon request to the Occupational Safety and Health Office, review Material Safety Data Sheets for any specific materials to which contractor employees may be exposed while performing work in the shipyard workplace. This information may be reviewed in the Occupational Safety and Health Office. N39040-16-T-0149 Preventive Maintenance, Radiography Equipment Page 6 of 7 4. Appropriate Protective Measures. Exposure to potentially hazardous material may occur from inhalation, ingestion or skin contact with the material: therefore, the following precautions should be taken: a. Obey signs, directions and warning labels; b. Do not use unknown or labeled materials; c. Only operate shipyard equipment that you are authorized to operate, familiar with, and qualified to operate; d. If any health effects (skin rash, trouble breathing, etc.) occur, which you feel are caused by exposure to shipyard hazardous material, contact Code 106.1. For specific information on any hazardous material contact Code 106.1, Building 22, phone (207)438-2001, Portsmouth Naval Shipyard, Portsmouth, NH 03801-5000. LIABILITY INSURANCE LIMITS Pursuant to the terms of the clause of this contract entitled INSURANCE - LIABILITY TO THIRD PARTIES FAR 52.228-7), following are the kinds and minimum amounts of insurance required: General liability: bodily injury liability insurance coverage written on the comprehensive form of policy--$500,000.00 per occurrence. Automobile liability insurance written on the comprehensive form of policy for bodily injury and property damage liability covering the operation of all automobiles operated in the United States and used in connection with performing the contract--$200,000.00 per person and $500,000.00 per occurrence for bodily injury and $20,000 per occurrence for property damage. Aircraft public and passenger liability when aircraft are used in connection with performing the contract--$200,000.00 per person and $500,000.00 per occurrence for bodily injury, other than passenger liability, and $200,000.00 per occurrence for property damage. Coverage for passenger liability bodily injury shall be $200,000.00 multiplied by the number of seats or passengers, whichever is greater. Contracting Officer's point of contact is: Gisela Gauthier, Code 410 Tel: 207-438-3874, Gisela.gauthier@navy.mil Fax: 207-438-4193 CORRESPONDENCE: For mail sent by United States Postal Service, address correspondence to Portsmouth, NH 03801 as shown in the "Issued by" block on page 1. Communications subject to strict time constraints should be made via e-mail or fax, rather than via U.S. Postal Service. Correspondence sent by other carriers, e.g. FedEx, UPS, etc., should be addressed to: Contract Division, Code 410.1 EB-1 Portsmouth Naval Shipyard Kittery, ME 03904 This notice will close at 08:00 AM EDT on July 15, 2016. Interested parties may identify their interest and capability to respond to the requirement or submit proposals. Please include price(s), FOB point, a point of contact, name and phone number, Duns #, Cage Code, GSA contract number if applicable, business size, and payment terms. Submittals may be made via email to gisela.gauthier@navy.mil or via fax to (207) 438-4193. Submittals over 10 pages in total will not be accepted by facsimile. Each response must clearly indicate the capability of the interested party to meet all specifications and requirements. Contact Gisela Gauthier, who can be reached via email: Gisela.gauthier@navy.mil. Oral communications are not acceptable in response to this notice. All responsible sources may submit a quote, which shall be considered by the agency.
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- Place of Performance
- Address: Portsmouth Naval Shipyard, Kittery, Maine, 03904, United States
- Zip Code: 03904
- Zip Code: 03904
- Record
- SN04176291-W 20160710/160708234653-263fbeb2e6be721296436ab331e58f30 (fbodaily.com)
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