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DOCUMENT

S -- Generator Maintenance Service for VA Manchester - Attachment

Notice Date: 4/19/2016
Notice Type: Attachment
NAICS: 811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Contracting Office: Department of Veterans Affairs;Network Contracting Office 1;718 Smyth Road;Manchester NH 03104
ZIP Code: 03104
Solicitation Number: VA24116Q0331
Response Due: 5/16/2016
Archive Date: 7/15/2016
Point of Contact: Lorrie Baines
E-Mail Address: yth
Small Business Set-Aside: N/A
Description: Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS3 B.1 CONTRACT ADMINISTRATION DATA3 B.2 Cost - Price Schedule8 SECTION C - CONTRACT CLAUSES12 C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)12 C.2 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)12 C.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015)13 C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)13 C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)13 C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)14 C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)14 C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)14 C.9 001AL-11-15 SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE14 C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)15 C.11 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)16 C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (FEB 2016)16 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS24 D.1 PAST PERFORMANCE REFERENCES24 SECTION E - SOLICITATION PROVISIONS26 E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)26 E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION) (FEB 2015)26 E.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990)27 E.4 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009)27 E.5 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)27 E.6 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003)28 E.7 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)28 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 36C241 Marc Tetu, NCO 1, (90C) Department of Veterans Affairs Network Contracting Office 1 New England VAMC Manchester/BST Suite 105 718 Smyth Road Manchester NH 03104 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or []52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[X] Quarterly 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. All invoices from the contractor shall be submitted electronically as per VAAR Clause 852.232-72 Electronic Submission of Payment Request http://www.fsc.va.gov/einvoice/asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE STATEMENT OF WORK Inspection, Preventative Maintenance, and Repair of Emergency Generators 1.0INTRODUCTION The work includes but is not limited to: provide all equipment, fluids, tools, labor, and to perform regular and periodic examination, semi-annual and annual preventative, 24 hour emergency call back diagnosis and repair of the emergency generator systems at the VA Medical Center in Manchester, NH located at 718 Smyth Road. The proposed term of the service is one year from the date of the award. There will be four additional renewal option years to be re-evaluated and awarded annually. 2.0DEFINITIONS/ACRONYMS "Engineer (ing) - Supervisor or designee. "CO - Contracting Officer "COR - Contracting Officer's Representative. "WHEN Hours- Weekends, Holidays, Evenings, and Nights. Anytime outside of Normal Business Hours (Monday-Friday 7:00am-4:30pm) "ESR - Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. "Authorization Signature - COR signature; indicates work status is accepted as stated in ESR. "VAMC - Department of Veterans Affairs Medical Center. "PM- Preventive Maintenance ? 3.0EQUIPMENT TABLE Make:Model:S/N:Location: Caterpillar3412081Z02983Bldg 20 Caterpillar3412081Z02836Bldg 20 Caterpillar3406090U03638Bldg 7 Kohler350 REOZV2020812Bldg 20 (Outside Courtyard) 4.0SCOPE This project includes the following tasks: 4.1 Task 1 - Scheduled preventative maintenance: Provide regularly scheduled annual and semi-annual preventative maintenance services for all the emergency generator systems at the Medical Center noted in the equipment table. Service includes the following: 1. SEMI-ANNUAL CHECK (ENGINE NOT RUNNING) a.Conduct visual check around the generator. b.Check the battery's liquids specific gravity, do battery load test, top up\fill if necessary. c.Clean battery terminals and lugs. d.Check all "V" and fan belts to make sure there are no hair line cracks on the belts, replace if cracked or worn. e.Check and adjust tension on all V and fan belts. f.Check coolant level and top up\fill if necessary. g.Check specific gravity of coolant. Replenish as necessary to maintain manufacturers recommended level and specific gravity of coolant additive. h.Check operation and components of water jacket heating system. i.Test fuel day tanks for water. Record water levels in tanks. j.Drain condensate from exhaust condensate trap. k.Clean air filter element. Inspect all fuel, oil, and water piping for secure mounting. l.Inspect exhaust piping and muffler insulation. m.Inspect crankcase breather tube. n.Check all control panel indication LED's. 2. SEMI-ANNUAL CHECK (ENGINE RUNNING) a.Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as: excessive vibration, excessive black or white smoke. The following indicators on the control panel also need to be checked and verified while the generator is running: fuel level, oil pressure, water temperature, rpm, voltage, and frequency. b.With the engine running and the generator circuit breaker open: i.Jumper water temperature switch ii.Jumper oil pressure switch iii.Jumper coolant low-level switch c.Press emergency stop push button. i.Each time the switch is "jumpered" or the emergency stop button is pressed the engine should stop and the corresponding failure lamp should illuminate. Reset the shut-down mechanisms after each test. d.Start unit and run with load bank connected for 1 hour at minimum 30% load. 70% preferred. Any generator operating under 30% load must be supplied with a load bank by the Contractor. The Kohler unit does not operate above 30% currently. e.Read and record verify all engine and alternator indicators. f.Check exhaust for excessive black or white smoke. (See manufacture's manual) g.Check turbocharger for vibrations, check for any abnormal noise during operation. h.Check generator bearing for noise and overheating. i.Check exhaust manifold, muffler, and piping for leaks and secure mountings. j.Check fuel day tank for overheating. k.Check exhaust backpressure at the Diesel particle filter (Dpf.), if above 24 Inches H20 / 6 kPa, Dpf filters to be removed and cleaned. Or in accordance with the manufacturer's recommendations. 3.SEMI-ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING) a.Inspect engine water, fuel, and oil systems for leaks while engine is hot. b.Fill out maintenance checklist and report deficiencies. c.Confirm that circuit breaker is in closed position, and generator is set in automatic. 4.SEMI-ANNUAL CHECK (ENGINE NOT RUNNING) a.Perform complete semi-annual 'engine not running' schedule (Section 4). b.Change fuel and air filters every 250hrs or once a year whichever is sooner c.Change coolant filters every 250hrs or once a year whichever is sooner d.Inspect battery charging Alternator and V belt. e.Inspect engine and generator wiring harness for wear and damages. f.Inspect supports and spring isolators for soundness and stability. g.Inspect unit thoroughly for loose fasteners. h.Clean radiator air passages and exhaust air ducts. i.Clean intake louvers and ducts. j.Inspect unit for corrosion. Remove any corrosion, prime and paint. k.Inspect fan drive idler pivot arm assembly and shock absorber. l.Inspect Belt driven fan hub. m.Take fuel oil samples, analyze and report composition and cleanliness. 5.ANNUAL CHECK (ENGINE RUNNING) a.Perform complete semi-annual 'Engine running' schedule (Section 2). 6.ANNUAL CHECK (ENGINE STOPPED AFTER RUNNING). a.Perform complete semi-annual 'Engine stopped after running' schedule. (Section 3). b.Change crankcase oil and filters every 250 hours or once a year, whichever is sooner. c.Fill out maintenance checklist and report deficiencies. d.Confirm that circuit breaker is in closed position, and generator is set in automatic. 7.OUT YEAR CHECKS a.Second Year Checks: i.Inspect Turbocharger: 1.Inspection to include bearings, seals, exhausts, and air impellers. 2.Change all gasket and seals. ii.Inspect Rotating rectifier: 1.Inspect and clean rotating rectifier per manufacturer's recommendations. 2.If replacement is warranted, provide a written recommendation to the COR for action to include all material and labor. iii.Replace batteries: 1.Replace batteries with minimum Caterpillar Deep Cell batteries per manufacturer's recommendations. 2.Provide two (2) batteries for each generator. 3.Replace cooling system temperature regulators with seals. 4.1 Task 2 - Repairs and Emergency Call Back Service: 1.Contractor shall have technician on site within One (1) hour, during normal business hours and two (2) hours, during WHEN hours of request by telephone or otherwise from contacting officer, Chief Engineer and/or designees for emergency services. Response will be in the event of a shut down or emergency trouble developed between regularly scheduled maintenance services. Overtime emergency call back service shall be limited to minor adjustments and repairs required to protect and provide immediate safety of the equipment and persons in and about the generators. 2.The contractor shall be responsible to make all repairs and adjustments necessary. Repairs are defined as unscheduled work required to (1) prevent a breakdown or malfunction of an item of equipment; (2) put a system or a subsystem back in service after a breakdown or malfunction. The emergency generator systems of the medical center must remain operational 24/7. Alternative measures for providing equivalent emergency power during repairs are the responsibility of the Contractor. 3.Repairs shall be completed within 24 hours after the need for repair has been identified by the contractor or by the Government. All repairs shall be in accordance with the equipment manufacturer's requirements and\or applicable laws, regulations, codes, etc. a.An extension may be granted at the discretion of the COR on a case by case basis. Each request for an extension must include and explanation for the delay, and estimated time of completion, and evidence to clearly show that the contractor has made every effort to repair the system as timely as possible. 4.The Contractor shall furnish all supplies, materials, and equipment to perform regularly scheduled service, emergent service, and repairs. a.All parts and materials shall be of the original manufacturer's design and specification, or equal thereto. b.The Contractor shall have and maintain on hand locally a supply of spare parts sufficient for normal maintenance and expedient emergency repairs of the generators. 5.Space is not available for storage of equipment or materials. If need the Contractor should make arrangements for storage as part of this contract. 5.0PERFORMANCE REQUIREMENTS 1.The Contractor, under this Scope of Work (SOW), will be responsible for all supervision, labor, tools, lubricants, cleaning products, and manufacturer replacement parts and equipment required to carry out all services as outlined in this SOW. The medical center is considered a critical facility; therefore, all emergency generator equipment shall be kept in first class condition and proper working order 24/7. 2.The Contractor will be required to evaluate the existing equipment and provide the COR with a proposed maintenance schedule in advance of service. 3.Contractor must submit to the COR for review, work sheet/checklist that will be used for performing and documenting maintenance service. 4.All personnel working in the vicinity shall wear and /or use safety protection equipment and exercise the appropriate cautions while all work is performed. Any questions or injuries shall be brought to the attention of the COR, and Safety Manager or Safety Officer. 5.Safety Data Sheets (SDS) shall be provided by the contactor for all HAZMAT materials. Copies will be provided to the COR for approval. No materials will be allowed to be brought on site until they have been submitted and approved by the COR in advance. 6.Preventive maintenance for Standby generator sets to be performed by a technician or mechanic, who is manufacturer certified to work on Caterpillar and Kohler emergency generators as listed above. 7.All off site calibration of generator components to be performed by an authorized Caterpillar repair location, a calibration certificate for each calibrated component must be issued. 8.Perform all annual preventive maintenance procedures prior to beginning out-year cycles. 9.COR must immediately be made aware of any condition discovered that could result in equipment failure. 10.Testing and inspection summary report shall be submitted to the COR within three days of completing all work. 11.If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following: I.Detailed report noting the discrepancy found. II.Bill of Materials (BOM) to include component name, quantity, part #, and assumption of price for any repair material required and material lead time. 12.All work shall be completed during normal business hours in conjunction with the medical center regularly scheduled monthly generator testing, unless called back for emergency service outside of normal business hours. Emergency call back services shall be assumed to be completed during WHEN hours. 13.All travel costs associated with performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the government as part of this contract. Travel costs are defined but not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc. 14.The services shall be completed in accordance with the latest National Electrical Code (NEC), and National Fire Protection Association (NFPA) standard, VA Standards and policies, and local and city codes. In the event there is conflict between any of the standards/codes, the more stringent standard/code shall apply. Clarification for conflicts must be requested in advance of the service rendered. 15.Contractor shall comply in accordance with all OSHA Safety Guidelines. 16.Upon arrival at the medical center, the Contractor shall check in with the maintenance scheduler, COR or designee. Contractor shall sign in and out in engineering during normal business hours. During WHEN hours the Contractor shall sign in and out at the Boiler Plant. While on property the contractor shall display an appropriate contractor badge at all times. 6.0DELIVERABLES 1.Submittal of proposed maintenance schedule of activities for review and approval by the COR. 2.Submittal of proposed equipment and materials to be used on site for review and approval by the COR. 3.Submittal of Contractor safety plan and lock\out tag\out plan. 4.Submittal of Safety Data Sheets (SDS) shall be provided by the contactor for all chemicals proposed to be brought to the medical center. Chemicals must be approved before they can be located on property. 5.Submittal of all maintenance reports. Must be submitted within 3 days of service completion date. Reports should include at a minimum: a.Name and contact information for contractor. b.Name of employee performing the work. c.Date of work performed and hours spent. d.Description of the work performed including PMI's and equipment worked on. Detailed report noting any deficiencies found. e.Signature of employee that performed work as well as the COR. f.Bill of Materials (BOM) to include component name, quantity, part #, and assumption of price for any repair material required and material lead time. 7.0REFERENCES "MCP - Medical Center Policy 138-08, Utility Management "NFPA - National Fire Protection Association 70B, 70E, 99, & 101. "NEC - National Electrical Code ? B.2 Cost - Price Schedule Price Schedule: Base Year - Date of Award though 04/30/2017 CLINDescription ***Qty.UnitUnit Price Total Price 00001Emergency Hourly Rate Mon-Fri 7am-5pm10Hr. 00002Emergency Hourly Rate Mon-Fri 5pm-7am5Hr. 00003Emergency Hourly Rate Weekend & Holidays5Hr. 00004Minimum Hours Charged Per Emergency Call-In1Hr. 00005Routine Hourly Rate Mon-Fri 7am-5pm15Hr. 00006Routine Hourly Rate Mon-Fri 5pm-7am1Hr. 00007Routine Hourly Rate Weekend & Holidays5Hr. 00008MileageMi. 00009**Equipment Repairs and ReplacementJBPriced as Needed$8,000.00 Total Base Year Cost $ **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ***Qty. is estimated only ? Price Schedule: Option Year (1) - 05/01/2017 through 04/30/2018 CLINDescription ***Qty.UnitUnit Price Total Price 10001Emergency Hourly Rate Mon-Fri 7am-5pmHr. 10002Emergency Hourly Rate Mon-Fri 5pm-7amHr. 10003Emergency Hourly Rate Weekend & HolidaysHr. 10004Minimum Hours Charged Per Emergency Call-InHr. 10005Routine Hourly Rate Mon-Fri 7am-5pmHr. 10006Routine Hourly Rate Mon-Fri 5pm-7amHr. 10007Routine Hourly Rate Weekend & HolidaysHr. 10008MileageMi. 10009**Equipment Repairs and ReplacementJBPriced as Needed$8,000.00 Total Option Year One (1) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (2) - 05/01/2018 through 04/30/2019 CLINDescription ***Qty.UnitUnit Price Total Price 20001Emergency Hourly Rate Mon-Fri 7am-5pmHr. 20002Emergency Hourly Rate Mon-Fri 5pm-7amHr. 20003Emergency Hourly Rate Weekend & HolidaysHr. 20004Minimum Hours Charged Per Emergency Call-InHr. 20005Routine Hourly Rate Mon-Fri 7am-5pmHr. 20006Routine Hourly Rate Mon-Fri 5pm-7amHr. 20007Routine Hourly Rate Weekend & HolidaysHr. 20008MileageMi. 20009**Equipment Repairs and ReplacementJBPriced as Needed$8,000.00 Total Option Year Two (2) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (3) - 05/01/2019 through 04/30/2020 CLINDescription ***Qty.UnitUnit Price Total Price 30001Emergency Hourly Rate Mon-Fri 7am-5pmHr. 30002Emergency Hourly Rate Mon-Fri 5pm-7amHr. 30003Emergency Hourly Rate Weekend & HolidaysHr. 30004Minimum Hours Charged Per Emergency Call-InHr. 30005Routine Hourly Rate Mon-Fri 7am-5pmHr. 30006Routine Hourly Rate Mon-Fri 5pm-7amHr. 30007Routine Hourly Rate Weekend & HolidaysHr. 30008MileageMi. 30009**Equipment Repairs and ReplacementJBPriced as Needed$8,000.00 Total Option Year Three (3) Cost $ *** Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. ? Price Schedule: Option Year (4) - 05/01/2020 through 04/30/2021 CLINDescription ***Qty.UnitUnit Price Total Price 40001Emergency Hourly Rate Mon-Fri 7am-5pmHr. 40002Emergency Hourly Rate Mon-Fri 5pm-7amHr. 40003Emergency Hourly Rate Weekend & HolidaysHr. 40004Minimum Hours Charged Per Emergency Call-InHr. 40005Routine Hourly Rate Mon-Fri 7am-5pmHr. 40006Routine Hourly Rate Mon-Fri 5pm-7amHr. 40007Routine Hourly Rate Weekend & HolidaysHr. 40008MileageMi. 40009***Equipment Repairs and ReplacementJBPriced as Needed$8,000.00 Total Option Year Four (4) Cost $ ***Qty. is estimated only **Equipment Repairs and Replacement is estimated at $8,000.00 annually, any equipment or repair over $8, 000.00 will need prior approval and authorization from the Contracting Officer to ensure funding is available. Base and All Option Costs Base Year Option Year (1) Option Year (2) Option Year (3) Option Year (4) Total Base and All Options SECTION C - CONTRACT CLAUSES ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR NumberTitleDate 52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORSDEC 2013 C.2 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. (End of Clause) C.3 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) (a) The Contractor shall not require employees or contractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the contractor fails to comply with the provisions of this clause. (End of Clause) C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days. (End of Clause) C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 5 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) C.6 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) Funds are not presently available for performance under this contract beyond any given option period. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond any given option period, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value. (End of Clause) C.9 001AL-11-15 SUBCONTRACTING COMMITMENTS - MONITORING AND COMPLIANCE This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the COto assess the contractor compliance with the subcontracting commitments. All prospective awardees must be listed and verified in the database prior to being eligible for award. If a prospective awardee is listed in the database, then the prospective awardee is eligible for Fast Track Verification. However, an award shall not be made to the vendor until verification is complete. C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) C.11 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New Hampshire. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) FAR NumberTitleDate 52.204-18COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCEJUL 2015 (End of Addendum to 52.212-4) C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (FEB 2016) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). [] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509). [] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) [] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). [] (5) [Reserved] [] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C). [] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C). [] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). [] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). [] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a). [] (ii) Alternate I (NOV 2011) of 52.219-3. [X] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). [] (ii) Alternate I (JAN 2011) of 52.219-4. [] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). [] (ii) Alternate I (NOV 2011). [] (iii) Alternate II (NOV 2011). [] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). [] (ii) Alternate I (Oct 1995) of 52.219-7. [] (iii) Alternate II (Mar 2004) of 52.219-7. [] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3). [] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2015) (15 U.S.C. 637(d)(4)). [] (ii) Alternate I (Oct 2001) of 52.219-9. [] (iii) Alternate II (Oct 2001) of 52.219-9. [] (iv) Alternate III (OCT 2015) of 52.219-9. [] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). [] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)). [] (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). [] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f). [X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)). [] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)). [] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)). [X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). [X] (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126). [X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). [X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). [X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). [X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). [] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). [X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). [] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). [] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) [] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [] (36)(i) 52.223-13, Acquisition of EPEAT �-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514). [] (ii) Alternate I (OCT 2015) of 52.223-13. [] (37)(i) 52.223-14, Acquisition of EPEAT �-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514). [] (ii) Alternate I (JUN 2014) of 52.223-14. [] (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b). [] (39)(i) 52.223-16, Acquisition of EPEAT �-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514). [] (ii) Alternate I (JUN 2014) of 52.223-16. [X] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [] (41) 52.225-1, Buy American-Supplies (MAY 2014) (41 U.S.C. chapter 83). [] (42)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. [] (ii) Alternate I (MAY 2014) of 52.225-3. [] (iii) Alternate II (MAY 2014) of 52.225-3. [] (iv) Alternate III (MAY 2014) of 52.225-3. [] (43) 52.225-5, Trade Agreements (FEB 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). [X] (44) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [] (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). [] (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). [] (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). [] (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). [] (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). [] (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). [X] (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). [] (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). [] (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). [] (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). [] (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). [X] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). [X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). Employee ClassMonetary Wage-Fringe Benefits See Wage Determination as referenced on page 1, block 20 [X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67). [] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67). [] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67). [X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658). [] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). [] (10) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). (ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). (xi)(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67). (xiv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989). (xv) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658). (xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS D.1 PAST PERFORMANCE REFERENCES 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number:4. Date of Contract Award: 5. Beginning Date of Contract:6. Completion Date of Contract: 7. Contract Value:8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name:Name: Title:Title: Address: Telephone: Email:Address: Telephone: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: SECTION E - SOLICITATION PROVISIONS ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION) (FEB 2015) (a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. (c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. (End of Provision) E.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) E.4 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) (a) In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses and veteran-owned small businesses as subcontractors. (b) Eligible service-disabled veteran-owned offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov). (c) Non-veteran offerors proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov). (End of Provision) E.5 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. (End of Provision) E.6 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. (End of Provision) FAR NumberTitleDate 52.204-16COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTINGJUL 2015 52.232-38SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFERJUL 2013 (End of Addendum to 52.212-1) E.7 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) Instruction to Offerors Lowest Price Technically Acceptable (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation by meeting the requirements for certified technicians for both Caterpillar and Kohler generators, however the majority of generators are Caterpillar and the Government would rate an offer higher for Caterpillar Certification over Kohler Certification if each company only has one or the other certification and can respond within the time limits set in the statement of work. The Government shall select the proposal that is found acceptable in technical and past performance (in accordance with the criteria below), while offering the lowest price. The following factors shall be used to evaluate offers: 1. Price (follow these instructions): a.Standard Form 1449 (page 1), Solicitation/Contract/Order for Commercial Items, with blocks 12, 17, 30a, 30b, and 30c completed by the offeror. b.Solicitation Section B.4, Supplies or Services and Prices/Costs, with offerors proposed contract line item prices inserted in appropriate spaces. c.Solicitation Clauses "Offeror Representation and Certifications -Commercial Items", completed by offeror at (https://SAM.gov). 2.Past Performance: a.Provide (1) references (but no more than 5 references) of work similar in scope and size performed in the past 3 years with current contact information to include an active contact's name, e-mail, phone number, address, and organization to include a brief description of the work completed, and a contract # (if applicable). References will be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. References can be attached to Standard Form 1449 as specified above in Instruction to Offerors above. Use form "Past Performance References" found in Section D.1 for past performance submittals. b.Past performance information may also be obtained from other sources available to the Government to include, but not limited to, PPIRS (past performance retrieval system) or other databases; interviews with Program Managers, and other Contracting Officers. 3. Technical a.The contractor shall submit complete information describing technical capabilities in order to allow the government to evaluate and establish how well the proposed contractor can meet the requirement outlined in the SOW to provide preventive maintenance and repair services for Caterpillar and Kohler Generators. Emergency response times are listed in the statement of work. Please respond to the technical requirements by identifying if you can meet the time emergency response times and if you have Certified Caterpillar and Kohler Specialist/Technicians Once Technical Acceptability and Past Performance have been verified the offerors who represents the quote with lowest price will be awarded the contract. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Questions and Submittal Due Dates Offerors should submit questions concerning this solicitation in writing as soon as possible after issuance of this Request for Quote (RFQs) to the Contracting Officer. The Department of Veterans Affairs will provide responses if applicable. RFQ submittals are due May 6, 2016 by 1:00 PM EST to Lorrie.baines@va.gov.
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Document(s): Attachment; File Name: VA241-16-Q-0331 VA241-16-Q-0331_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2681608&FileName=VA241-16-Q-0331-002.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2681608&FileName=VA241-16-Q-0331-002.docx; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: VA Medical Center;718 Smyth Road;Manchester, NH; Zip Code: 03104
Record: SN04088703-W 20160421/160419234651-0473b6430a34203460ce86206659eae8 (fbodaily.com)
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S -- Generator Maintenance Service for VA Manchester - Attachment