SOLICITATION NOTICE
73 -- 116th Catered Meals - RFQ
- Notice Date
- 4/15/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 722320
— Caterers
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Virginia, Building 316, Fort Pickett, Blackstone, Virginia, 23824-6316
- ZIP Code
- 23824-6316
- Solicitation Number
- W912LQ-16-T-0050
- Archive Date
- 5/14/2016
- Point of Contact
- Steven M. Slater, Phone: 4342986219
- E-Mail Address
-
steven.m.slater4.mil@mail.mil
(steven.m.slater4.mil@mail.mil)
- Small Business Set-Aside
- Woman Owned Small Business
- Description
- Catered Meals INFORMATION I. Information 1. This procurement is issued as a 100% Women Owned Small Business Set Aside under the NAICS 722320 and 722330 with a small business size standard of $7.5 million. The Virginia Army National Guard (VAARNG) is seeking to purchase catered meals for 116th IBCT from May 13- May 16, 2016. (a) Contractor POC: TBD (b) Contracting POCs : Contracting Officer(s) (only individual authorized to make changes to the contract terms and conditions) Mrs. Susan Swanson 434-298-6293 susan.e.swanson5.civ@mail.mil Contract Specialist SSG Steven M. Slater 434-298-6219 Steven.m.slater4.mil@mail.mil (c) Payment inquiries: TBD Invoices must be submitted via WAWF (refer to DFARS clause 252.232-7006 for further guidance). After successful submission of your WAWF invoice, send an email notification to ng.va.vaarng.list.ngva-aqswawf@mail.mil. Failure to do so may cause a delay in payment. (d) On-site Government Representative: TBD This individual may reduce requirements but does not otherwise have the authority to change any additional terms and conditions of the award. 2. All quantities are estimated. The government (on-site representative or contracting officer) will provide W912LQ-16-T-0050 Page 7 of 59 final counts no later than the time and date specified in the statement of work. The contractor shall not invoice for more than the final counts provided. 3. A statement of work for this event is included in this solicitation and will be incorporated into any resulting award. 4. Award will be made to the lowest priced technically acceptable (LPTA) quote that represents the most advantageous scenario to the government. 5. Multiple awards will be made if in the best interest of the government. ******Contractors are not required to quote all locations for meals******* (a) To be eligible for award, vendors must have an active system for award management (SAM) registration (www.sam.gov). (b) To be determined technically acceptable, the following minimum requirements must be met: (c) Vendors must provide a copy of their current business license. (d) Vendors who do not provide all of the required information with their quotes will not be considered. (e) All supervisory staff shall be ServSafe certified. All other employees involved in the execution of this contract shall have a minimum of one hour training by a ServSafe certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning, etc. Documentation showing the date and time of this training is to be provided to the unit representative within 10 business days of contract award and prior to exercise of each option period. 6. FAR provision 52.212-3 Alt 1 and DFARS provision 252.209-7991 must be completed and returned with quotes. If a vendor's information is up-to-date in SAM, the vendor need only provide the CAGE code with that assertion. 7. All questions must be submitted in writing and received two business days prior to the solicitation close date. Questions should be sent via email to steven.m.slater4.mil@mail.mil. II. STATEMENT OF WORK GENERAL DESCRIPTION OF SERVICES The contractor shall provide breakfast, lunch and dinner meals in support of 116th IBCT at four locations Lynchburg, Lexington, Bedford and Christiansburg, VA. Meals shall start with the lunch meal on May 13, 2016 and end with the breakfast meal on May 16, 2016. Service Locations: Lynchburg, Va Armory May 13 - Breakfast - 0, Lunch 60, Dinner - 0 May 14 - Breakfast - 35, Lunch 60, Dinner - 0 May 15 - Breakfast - 35, Lunch 60, Dinner - 0 May 16 - Breakfast - 60 Total Meals Lynchburg - 310 Lexington Armory W912LQ-16-T-0050 Page 8 of 59 May 13 - Breakfast - 0, Lunch 130, Dinner - 80 May 14 - Breakfast - 80, Lunch 130, Dinner -80 May 15 - Breakfast - 80. Lunch 130, Dinner - 80 May 16 - Breakfast - 130 Total Meals Lexington - 920 Christiansburg, Va Armory May 13 - Breakfast - 0, Lunch 130, Dinner - 70 May 14 - Breakfast - 70, Lunch 130, Dinner - 70 May 15 - Breakfast - 70, Lunch 130, Dinner - 70 May 16 - Breakfast - 130 Total Meals Christiansburg - 870 Bedford, Va Armory May 13 - Breakfast - 0, Lunch 130, Dinner - 96 May 14 - Breakfast - 96, Lunch 130, Dinner - 96 May 15 - Breakfast - 96, Lunch 130, Dinner - 96 May 16 - Breakfast - 130 Total Meals Bedford - 1,000 SUMMARY OF EXPECTATIONS The intent is to have a vendor provide a high quality, hearty, and filling meal cooked under commercial and U.S. standards. The meals shall be well-balanced for nutritional value while providing variety and proper daily caloric needs. The minimum portion sizes and quantities identified in Title 21 of the Code of Federal of Regulations (21 CFR) Chapter 1, Subchapter B. and TM 10-412 shall be followed. Catered Meal Service: A catered meal is defined as: "a meal prepared in a commercial establishment for consumption there or delivered to a specific location for consumption or, prepared at the consumption site using caterer's portable equipment and subsistence supplies." (Reference - AR 30-22). REQUIREMENTS This is a firm fixed price contract. The contractor shall provide all subsistence and supplies necessary to provide meals as detailed in this work statement. The contractor shall perform food service operations, sanitation, and accounting procedures in accordance with below referenced regulations, technical bulletins, and technical manuals. The contractor shall conform to specified professional standards and adhere to Army Food Program standards and ServSafe/commercial standards (National Restaurant Association). The government will provide limited property as government furnished equipment. REFERENCES ・ AR 30-22 Army Food Program (current edition at time of award) ・ DA Pam 30-22 Operating Procedures for the Army Food Program (current edition at time of award) ・ TB MED 530 Tri-Service Food Code (current edition at time of award) ・ AR 40-25 Nutrition Standards and Education (current edition at time of award) ・ DoD Soldier Fueling Initiative (current edition at time of award) W912LQ-16-T-0050 Page 9 of 59 STANDARDS The contractor shall be in compliance with all federal, state, and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry. PERFORMANCE REQUIREMENTS The Virginia Army National Guard requires meals be delivered from the contractor's preparation site and served in the designated Virginia Army National Guard Armories. The contractor must be self-sufficient in the ability to prepare food, load and transport food and maintain proper temperatures for all food at all times. Meals shall be transported in insulated approved commercial method, i.e. chafing dishes. The meals shall be delivered in clean, closed vehicles in accordance with TB Med 530 Food Service Sanitation. The vehicles shall be maintained in good sanitary condition to prevent contamination of the meals. Meals shall be served breakfast from 6:30am-0800, lunch 11:30am - 1:00pm and dinner from 4:30pm- 6:00pm The contractor shall prepare and handle all food in strict adherence to food safety precautions as recommended by the state of Virginia and guidelines published by the U.S. Department of Agriculture (USDA) available at: http://www.fsis.usda.gov/wps/portal/fsis/topics. The contractor shall prepare entrees to the greatest extent possible on the day it is to be served. Preparation methods will follow nutritional practices to insure nutrient, textural and flavor characteristics of the food are maintained. The contractor shall provide all personnel, supervision, transportation, and materials to include plates, bowls, cups (paper products are acceptable), flatware, serving containers, serving utensils, cookware, and cooking utensils necessary to provide, prepare, and serve all meals and clean the facility at the conclusion of each meal. The contractor must provide adequate personnel to staff the serving line and replenish food trays, dinnerware, condiments, beverages and/or self-serve items in a timely manner. The contractor shall provide sufficient quantities of personnel to serve each main meal item in order to ensure portion control. All items being served on the posted menu will be available to the last diner through the line as was available to the first person through the line. Portion sizes for individual items can be found at: http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf. Second servings will be provided if extra portions remain and all patrons have received an initial serving. The government representative may reduce the headcount per meal with a 24 hour notice to the contractor. Based on TB MED 530, the Government estimates food preparation must occur within a 60-mile radius of each Armory. This allows for transfer of food to chafing dishes (0.5hrs), transportation to Armory (1.5hrs), preparation for service (0.5hrs), and service/serving (1.5hrs). If the vendor chooses to prepare meals in a mobile kitchen unit the vendor shall still serve meals in the dedicated area using appropriate heating and cooling dishes. The mobile unit shall be held to the same standards of cleanliness and requirements for inspection as a typical restaurant/catering facility. A location at each Armory will be identified by the unit representative for placement and set up of a mobile unit. The unit must be fully self-contained, the mobile unit shall meet all DOT Regulations, Inspections and Sanitary Conditions. Contractor will maintain a temperature log to indicate temperatures after preparation, in transit, prior to serving, and during service. The COR shall have access to this log at any time upon request. OPERATIONS Serving Times. All prepared meals shall be in the proper warmer/cooler or serving line no later than 15 minutes before the scheduled serving time. Per TB Med 530 regulation, food shall remain covered until serving begins. If timeline adjustments are required by the government (+/- 30 minutes), the contractor will be given at least 12 hours advance notice of the change. The contractor shall remove all perishable leftovers. All trash shall be disposed of by the contractor. All government furnished equipment shall remain in the facility, i.e. serve ware. An inventory of items shall be W912LQ-16-T-0050 Page 10 of 59 conducted by the government and contractor prior to and at the conclusion of the period of performance. MEAL COMPOSITION The contractor shall develop meals offering variety, contrast in texture, flavor and color. Preparation methods shall follow nutritional practices to ensure nutrient, textural, and flavor characteristics of the food are maintained. Minimum requirement for breakfast: meat (three slices of bacon, one sausage patty, or two sausage links), two eggs, cereal, fruit, starch, toast, juice, coffee, and milk. Minimum requirement for lunch and dinner: one entrée, one starch, one vegetable, salad, drink, and dessert. a. Meat: poultry (6oz), beef (4-6 oz), pork (4 oz), or fish (4 oz) b. Either: mashed potatoes (1/2 cup), baked potato (medium 2 ¼" - 3 ¼"), potato salad (2/3 cup), or prepared rice (3/4 cup) c. Prepared vegetables (1/2 cup) d. Either: hot rolls, garlic toast, breadsticks, or whole wheat/grain sandwich bread - 1 each per person e. Salad minimum: lettuce, tomatoes, cucumbers, carrots, cheese, croutons/crackers f. Assorted whole fresh fruit (1 per person) or fruit cup in 100% juice (syrup not acceptable) g. Individual serving condiments: peanut butter, jelly/jam assortment, margarine patties, salad dressing (three (3) choices that must include a low/non-fat option), sugar packets, artificial sweetener packets h. Single-serve 1% milk (4 oz cartons) i. Bulk serve allowed for drinking water (bottled not acceptable) j. Bulk serve allowed for non-carbonated second beverage such as lemonade or unsweetened ice tea Contractor shall provide at least one sweetened and one unsweetened beverage, coffee, and low fat milk at each meal; a large container of water is acceptable as the unsweetened option. No carbonated beverages or bottled water will be served (i.e. no canned sodas/soft drinks). Beverages (other than milk and juices) may be served from large serving size containers such as one gallon jugs, etc. Per TB Med 530 regulation, milk and juice must be served in individual serving containers. Juice options must include apple, orange, and cranberry. In addition, the following guidelines must be adhered to when preparing the meals: a. No item shall be deep fat fried or cooked in oil. b. Only lean ground beef (fat content not to exceed 10%) and ground turkey (fat content no to exceed 15%) with no fillers or extenders will be used in recipes. c. All sliced bread must be whole grain/whole wheat type (white with whole grains or whole wheat with a least 2.5g fiber per serving). d. The contractor shall prepare entrées to the greatest extent possible on the day they are to be served. Sandwiches shall be transported with fillings/meat separate and assembled at the serving line. e. Condiments/Toppings: Offer condiments in portion control containers, bag in a box pump, or bottles. At a minimum, the condiments/toppings below should be provided. Other condiments may be offered to complement menu items such as steak sauce, salsa, and/or tartar sauce. (1) Butter and/or trans-fat free margarine spread (2) Sugar and artificial sweetener (3) Salt and pepper (4) Ketchup, hot sauce, mayonnaise, mustard, relish (5) Jams or jelly - offer one fruit spread or low sugar jelly/jam (6) Two or more spreads if required (i.e. low fat cream cheeses, honey) (7) Peanut butter (8) Salad dressings to include ranch, Italian, thousand island, and a low-fat option INGREDIENTS The contractor shall comply with all FDA Food Code guidelines including only purchasing items from approved vendors. A list of food sources must be provided upon request. W912LQ-16-T-0050 Page 11 of 59 CONTRACTOR EMPLOYEES None of the persons employed for the performance of work under this contract by the contractor are considered employees of the government. The contractor is responsible for all actions of its employees and/or subcontractors. The contractor shall ensure its contract employees meet all regulatory sanitation requirements during the performance of this contract. Serving staff shall wear appropriate clothing that is well-fitted, laundered, and in good repair. The contractor may furnish uniform clothing (at no cost to the government). Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. Open-toe shoes and sleeveless blouses/shirts are not allowed. The contractor shall enforce a general neat and clean appearance of all staff performing duties while on site. In addition, serving staff shall be professional and polite to all patrons. Use of cell phones/pagers etc. is not allowed while employees are on the serving line. The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation may be cause for immediate removal of the offender(s) from further work. Removal of employee(s) for such cause does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services. Contract personnel shall not loiter in any working or patron area. Upon satisfactory completion of their assigned shift and after being released by their shift supervisor, employees shall promptly depart from the area. ORDERING/INVOICING PAYMENT PROCESSES If shorter than 24 hours notice of cancellation of meals or reduction in ordered quantities causes the vendor to incur otherwise non-billable costs for perishable food, the vendor will be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the contracting officer for reimbursement. The unit representative cannot authorize an increase above the total line item quantity identified in the award document. Only the contracting officer may increase the total line item number of meals ordered via written approval. If this increase is required, a modification will be generated by the contracting officer. The contractor shall not perform any work above the stated quantities authorized by the contract for each line item; the quantities are not cumulative over the life of the contract. Meal pricing must be inclusive of all costs. Gratuity is prohibited. The contractor shall take all necessary measures to ensure the projected meal count for servings is met; the contractor is responsible for ensuring all participants are fed the full menu requirement. Any shortages identified in servings will be multiplied by the number of soldiers not fed; that amount will be deducted from the payment. The contractor shall invoice at the conclusion of the period of performance. Payment shall be made by electronic funds transfer directly into the contractor's bank account. No checks will be issued for payment. QUALITY CONTROL A unit representative shall be assigned at each location to oversee the contractor's performance. The unit representative has no authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the contracting officer and must not be acted upon unless specifically authorized to do so in writing by the Contracting Officer. Quality Control. The services to be performed by the contractor during the period of this contract, at all times and places, are subject to review by the contracting officer, or other authorized Government. The government will monitor the contractor's performance under this contract using the following procedures: Unit representative shall inspect the preparation of food and/or serving line for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Quality Assurance Surveillance Plan (QASP). The unit representative shall inform the contract manager in person when discrepancies occur and will request immediate corrective action. The unit representative shall make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted. The contractor supervisor (or authorized representative) W912LQ-16-T-0050 Page 12 of 59 will initial the entry as indication the discrepancy was discussed with the unit representative. Any of the contractor furnished work, product, equipment and/or areas, failing to meet contract requirements shall be corrected on the spot as applicable. If any of the services performed do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no additional cost. Any government furnished equipment failing to work shall be brought to the immediate attention of the unit representative for action. ACCESS TO SITE Work performed under this statement of work is UNCLASSIFIED; however, information regarding the event location, dates, number of attendees, etc. is For Official Use Only (FOUO) and not to be disseminated to anyone without a bonafide need to know. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures. The contractor shall coordinate all issues dealing with access to Government buildings, facilities, or property with the unit representative. The contractor will ensure the physical security of food and beverages from the point of purchase to the point of receipt at the armory. The contractor will ensure personnel have proper identification for entry. All employees must have government issued photo identification to gain access on base (e.g. state issued identification card, driver's license). STANDARD OF CONDUCT AT GOVERNMENT INSTALLATIONS The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary. GOVERNMENT FURNISHED EQUIPMENT AND GOVERNMENT FURNISHED PROPERTY There is limited Government capability provided in the dining room/classroom for Virginia Guard Armories. Currently the Va Army Guard Armories can supply tables, chairs, electric and water for contractor's use. The contractor is responsible for equipment operation and cleaning of this equipment. SAFETY AND ACCIDENT PREVENTION In performing work under this contract on a government installation the contractor shall: a. Conform to the specific safety regulations established by this contract. b. Comply with the safety regulations of the government installation concerning related activities not directly addressed in this contract. c. Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and government personnel performing or in any way coming in contact with the performance of this contract. d. Take such additional immediate precautions as the contracting officer may reasonably require for safety and accident prevention purposes. The contracting officer may, by written order, direct additional safety and accident standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the changes clause of this contract. Any violation of these safety requirements, unless promptly corrected as directed by the contracting officer, may be grounds for termination of this contract. The contractor, its employees, and subcontractors shall become familiar with and obey the regulations regarding fire, traffic, safety and security regulations while at the government facility. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times. The contractor shall be responsible for compliance with all regulations and orders of the federal property: respecting identification of employees, movements on government facility, parking, truck entry, and all other government facility regulations, which may affect the work CLAUSES INCORPORATED BY REFERENCE 52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts SEP 2013 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-11 Ozone-Depleting Substances MAY 2001 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts MAY 2008 52.223-19 Compliance with Environmental Management Systems MAY 2011 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003) OCT 2015 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information Controls DEC 2015 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. DEC 2015 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014 252.225-7001 Buy American And Balance Of Payments Program-- Basic (Nov 2014) NOV 2014 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014 CLAUSES INCORPORATED BY FULL TEXT 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016) ALTERNATE I (OCT 2014) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) 252.209-7991 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2016 APPROPRIATIONS (DEVIATION 2016-O0002) (OCT 2015) 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011) http://farsite.hill.af.mil/vffara.htm 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52,252 -2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011)
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- Place of Performance
- Address: Lexington, VA, Lynchburg, VA, Christiansburg, VA, Bedford, VA, Virginia, United States
- Record
- SN04086174-W 20160417/160415234812-c533cb7d1f858667b6f76767ef394a93 (fbodaily.com)
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