Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 02, 2016 FBO #5244
DOCUMENT

G -- Transitional Housing Services - Attachment

Notice Date

3/31/2016
 

Notice Type

Attachment
 

NAICS

623220 — Residential Mental Health and Substance Abuse Facilities
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4;3900 Woodland Avenue;Philadelpha, PA 19104
 

ZIP Code

19104
 

Solicitation Number

VA24416N0787
 

Response Due

4/15/2016
 

Archive Date

6/14/2016
 

Point of Contact

Kecia M. Blackwell
 

E-Mail Address

kecia.blackwell@va.gov
(kecia.blackwell@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Coatesville VA Medical Center's Mental Health Service is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement to provide care and rehabilitation services to Veterans experiencing homelessness, including Veterans diagnosed with severe mental illness and substance use disorders in a pre-existing outpatient, onsite facility on the grounds of the Coatesville VAMC known as Independence Hall. The result of this market research will contribute to determining the method of procurement. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. BACKGROUND: The Coatesville Veterans Medical Center established Independence Hall through Health Care for Homeless Veterans (HCHV) in July of 2010. Independence Hall is a 40-bed transitional housing program for homeless veterans. It serves two distinct populations: Homeless Veterans with a serious mental illness (SMI) and substance abuse problem, and homeless Veterans in need of emergency housing in flex beds, which are time limited. The goals of Independence Hall are to: "To help each Veteran achieve permanent housing. "To increase Veteran's skill level and /or income. "To help each Veteran obtain greater self- sufficiency and a sobriety management plan "To help each Veteran learn to manage mental illness. B-2 DESCRIPTION/SPECIFICATION/WORK STATEMENT B.2.1 The contractor shall provide services to beneficiaries for whom such care is specifically authorized by CVAMC in accordance with all terms and conditions, provisions and requirements listed herein for the sum listed above. This rate is inclusive of all services as may be necessary in the treatment of the patient. Unless specifically excluded in this contract, the per diem rate established will include the services listed in this document. The facility will not be used for detoxification or other hospital level treatment. B.2.2 It is understood that the type of patients to be cared for under this contract will require care and treatment services over and above the level of room and board. B.2.3 The contractor shall furnish each patient authorized care under this contract with the following basic services: I.Residential Room and Board, including at least three (3) nutritionally adequate meals a day, 7 days a week and availability of nutritious snacks between meals and bedtime for those requiring or desiring additional food, when it is not medically contraindicated. II.Therapeutic, Rehabilitative and Recovery Services determined to be needed by the individual resident in a plan developed by the contractor with consultation by the patient, their assigned Case Manager or appropriate Veterans Affairs (VA) staff. Services which the contractor must be able to furnish include: a.Structured group activities, including physical activities as appropriate. b.Instruction in and assistance with health and personal hygiene c.Education and assistance with self-medication and medication compliance. d.Supportive social services individual professional counseling, including counseling on self-care skills, adaptive coping skills, and as appropriate, vocational rehabilitation counseling, in collaboration with the VA's Compensation Work Therapy program. e.Assistance in learning and development of responsible living patterns to achieve a more adaptive level of psychosocial functioning upgraded social skills and improved personal relationships. f.Support for an alcohol/drug abuse free lifestyle by maintaining a drug and alcohol free environment. g.Assistance in learning, testing and internalizing knowledge of the illness/recovery process for homelessness. h.Placement assistance in suitable permanent housing when patient is ready for discharge. Placement may be done in conjunction with CVAMC staff for veterans who qualify for certain VA housing programs. III. Prior to admission, each patient will be evaluated by CVAMC staff to confirm their ability to self-medicate. The contractor will provide ongoing monitoring of veteran self-administration of medications, including: a.Provide initial and ongoing education regarding safe and proper use of medications prescribed to the patient. b.Conduct regular visual medication audits performed by the contractor's care coordinator. c.Ensure secure storage of all medications in the staff controlled locked medication room. d.Oversee patient use of medication by witnessing & documenting each time a patient accesses their medications stored in the medication room. e.Report any misuse, loss or diversion of medication to Contracting Officer's Representative (COR) and assigned clinical liaison as soon as possible no later than one (1) business day from time of discovery. B.2.4 The contractor shall employ sufficient professional staff and other personnel to carry out the policies and procedures of the program. There will be at a minimum, an employee on duty on the premises 24 hours a day, 7 days a week. Professional staff must include (but not be limited to): one (1) full time Program Manager who oversees staff and program operation and one (1) full time Care Coordinator who facilitates primary care and mental health coordination of care. All Providers and staff shall have knowledge of the process outlined in contractor's grievance procedures as well as patient rights. Tuberculosis Testing - All contractor personnel shall provide documentation of a Purified Protein Derivative (PPD) test performed within the past year. In case of a past positive PPD test, a negative chest radiographic report to rule out active tuberculosis shall be provided. The PPD test shall be repeated annually. OSHA Regulation Concerning Occupational Exposure to Blood borne Pathogens - The contractor shall provide training or a self-study training module to its personnel; provide Hepatitis B vaccination series at no cost to its personnel who elect to receive it; maintain and distribute an exposure determination and control plan to its personnel; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident. Contractor shall provide documentation that the employee(s) have received the Hepatitis B vaccination series or that the employee(s) declined to receive the series. VA shall notify the Contractor of any significant communicable disease exposures to its employees as appropriate. The Contractor's occupational health provider shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel (AJIC 1998; 26:289-354) for disease control. If the employees of the contracting agency suffer a communicable disease, the Contractor shall provide follow up documentation of employee's clearance to return to the workplace prior to their return. Tests shall be current within the past year. B.2.5 The contractor shall make available to the VA, documentary information deemed necessary by the VA to conduct utilization review audits for the mandated national evaluation study as required by Section 2 of Public Law 100-6; to verify quality of patient care for patients, to assure confidentiality of patient record information, and to determine the completeness and accuracy of financial records. B.2.6 The contractor will collaborate with the VA program staff that will conduct treatment and discharge planning reflecting a team assessment of health, psychosocial and placement needs and the involvement of residents' families and the appropriate community resources in resolving problems and setting goals. B.2.7 The contractor shall comply with the VA Patients' Bill of Rights as set forth in Section 1 7.34a, Title 38, Code of Federal Regulations (CFR). B.2.8 The contractor shall comply with the principles listed in 38 CFR 17.707(b) to provide housing and supportive services in a manner that is free from religious discrimination. B.2.9 The contractor shall notify the authorizing VA of absences from the facility. Absences of the patient from the facility in excess of forty-eight (48) hours will not be reimbursable except those with the prior approval of the VA facility coordinator. Should a patient referred to a residential treatment facility, absent himself/herself in an unauthorized manner payment for services for that patient to the contract facility would be continued for a maximum period of two days provided there is an active outreach attempt on the part of the contract facility staff to return the patient to the residential treatment program and a strong likelihood that the patient will return. Management of program dropout will be an element of quality assurance review of this program. B2.10 The contractor agrees to accept referral of and to provide all services specified in this contract for any person determined eligible by the VA Medical Center Director or his designee, regardless of race, color, religion, sex or national origin of persons for whom such services are ordered. In addition the contractor warrants that subcontracting will not be resorted to as a means of circumventing this provision. B.2.11 It is agreed that the VA readily have access to all records concerning the veteran's care by the contractor. It is agreed that duly authorized representatives of the VA will provide follow-up supervision visits to patients placed to assure the continuity of care and to assist in the patient's transition back into the community. It is understood that these visits do not substitute nor relieve the contractor in any way of the responsibility for the daily care and treatment of the patient. Upon discharge or death of the patient, records on all VA beneficiaries will be retained by the contractor for a period of at least three years following termination of care. B.2.12 It is understood that the beneficiary may be provided care at the expense of the VA for a period not to exceed of that stated in the length of treatment plan contracted, unless an extension of the authorization is provided in writing by the VA. B.2.13 The contractor will not accept food stamps, welfare, or other means of compensation from patients. B.2.14 VA reserved the right to remove any or all patients from the program at any time without additional cost, when it is determined to be in the best interest of the VA or the patient. B.2.15 The VA shall identify and refer all patients to the contractor. All patients will be seriously mentally ill (SMI) (including SMI patients whose psychiatric disorder is manifested by chronic alcohol or other drug abuse). B.2.16 Before referring any patient, the VA shall have provided the patient with a clinical assessment, with a physical and laboratory studies, and confirmation of serious mental illness by a VA staff. B.2.17 All patients will be capable of self-preservation, and in an emergency, will have sufficient capacity to recognize physical danger, sufficient judgment to recognize when such danger requires immediate egress from the group residence, sufficient capacity to follow a prescribed route of egress, and sufficient physical mobility to accomplish such egress. B.2.18 Length of stay at VA cost will be initially authorized for up to 6 months (authorization will not exceed contract performance period), depending upon the needs of the patient as mutually determined by the patient, the residential treatment staff, and VA Health Care Homeless Veterans Treatment Staff. Additional 6 to 18 months of contract supported residential treatment may be authorized with the Medical Director's/designee's approval with such funding as is authorized. Length of stay for the 10 emergency beds can be initially authorized for up to 6 - 8 weeks. B.2.19 Upon discharge from this program the contractor shall report the following information to CVAMC designee and record this information within the patients' medical record. I.Status of housing which will include: a.Updated address and phone number b.Category of housing placement as: 1.None 2.Having one's own apartment, room or house 3.Halfway House/Personal Care Home 4.Unknown/Other II.Clinical Improvements as evidenced by descriptions of the following categories of information: a.Alcohol Problems b.Drug Problems c.Mental Illness d.Medical Illness e.Social/Vocational Problems B.2.20 Patient safety incidents must be reported to the COTR and the assigned clinical liaison within 24 hours of that incident. The contractor understands that the patient safety incidents will be investigated, confirmed and resolved by VA staff in conjunction with the contractor. Patient complaints about the quality of care are reported to the Patient Advocate, the COTR and the assigned clinical liaison for resolution. A weekly status report for each complaint will be provided for each member stated above. B.3 INSPECTION AND ACCEPTANCE B.3.1 It is agreed that CVAMC will have right of inspection at any time of this program by an authorized representative(s) designated by the CVAMC. B.3.2 Prior to the award of a contract, a multidisciplinary V A team consisting of clinical and administrative staff may conduct a survey of at least one of the vendor's existing programs. The team may evaluate the following factors: a.General observation of residents indicates that they maintain an acceptable level of personal hygiene and grooming. b.The facility meets applicable fire, safety and sanitation standards in attractive surroundings conducive to social interaction and the fullest development of the resident's rehabilitative potential. (Documentation regarding the results of inspections by State/Local Licensing entities must be provided). c.Appropriate organized activity programs during waking hours (including evenings) reflecting a high level of activity in the facility or in the linked facilities, for example individual professional counseling, physical activities, assistance with health and personal hygiene. d.There is evidence of facility-community interaction. This may be demonstrated by the nature of scheduled activities or by information about resident flow out of the facility, e.g., community activities, volunteers, local consumer services, etc. e.Staff behavior and interaction with residents convey an attitude of genuine concern and caring. f.Appetizing, nutritionally adequate meals are provided in a setting, which encourages social interaction and nutritious snacks between meals and bedtime are available for those requiring or desiring additional food, when it is not medically contraindicated. A CVAMC dietitian may consult with the initial inspection team and the team making subsequent assessments, in evaluating not only the printed menus but also the patients' satisfaction with meals and the actual consumption of food offered. B.3.3 The contractor may be advised of the finding of the inspection team. If deficiencies are noted during any inspection, the contractor may be given a reasonable time to take corrective action to notify the Contracting Officer that the corrections have been made. B.3.4 The VA shall after an award monitor and inspect the contractor's program to ensure compliance with this agreement. Any unsatisfactory conditions noted during an inspection will be reported in writing to the VA Contracting Officer through the designated COR. If corrections are not made to the satisfaction of the VA, the Contracting Officer will consult with the appropriate officials so that suitable arrangements can be made to discharge or transfer patients. B.3.5 Subsequent inspections of the program must be made semi-annually (or more often if deemed necessary by the COR) by a multidisciplinary team including such CVAMC personnel as considered necessary to assure the facility provides quality care in a safe environment. As the VA program personnel accomplish site visits, attention will be directed to the adequacy of medical records. Site visits will also include a spot check of records to ensure contractor invoices accurately reflect the patients' length of stay. B.3.6 The following acts are not permissible, while providing service under contract or while on facility premises. This list is subject to change as current policy is revised: 1.Use of intoxicating liquors, narcotics or controlled substances of any kind (excluding doctors' prescriptions which do not impair ability to perform contract) while on duty or reporting for duty while under the influence of liquors, narcotics or controlled substance of any kind (excluding doctors' prescriptions which do not impair performance). 2.Gambling in any form. 3.Carrying of pistols, firearms or concealed weapons. 4.Smoking and other uses of tobacco while on duty. 5.Resorting to physical violence to settle a dispute with a fellow employee, customer(s) or the general public while on duty. 6.Spitting in prohibited places or any other unsanitary, offensive or insensitive practices or behavior. 7.Use of loud, indecent or profane language and/or making threatening or obscene gestures toward customers or other employees. 8.Engaging customer in a verbal confrontation in an attempt to settle a disagreement. Should a disagreement arise, the driver is to contact his dispatcher/supervisor via the radio system. 9.Soliciting or accepting tips from customer, companions or others at any time. B.3.6 The Federal Tort Claims Act does not cover the Contractor employees. When a contractor's employee has been identified as a provider in a tort claim, the Contractor employee is responsible for notifying the contractor's legal counsel and/or insurance carrier. Any settlement or judgment arising from a contractor employee's action or non-action is the responsibility of the contractor and/or insurance carrier. B.3.7 The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under contract. The contractor shall communicate with the contracting officer on all matters pertaining to contract administration. Only the contracting officer is authorized to make commitments or issue changes which will affect price, quantity or quality of performance under contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. B.3.7 The program will be on the grounds of the Coatesville VAMC. The space will be addressed on a separate selling of space agreement. B. 3.8 The contractor who designate administrative personnel to have access to patient sensitive information must complete the "VA Privacy and Information Security Awareness of Rules of Behavior" training in TMS. Designated personnel will have "Read Only" access to CPRS. All contract personnel must complete VA Privacy and HIPAA training. The contractor system may require accreditation if storing PII/PHI or any other VA sensitive information. B. 3.9 The contractor's own IT network shall to meet VA "CIO" standards prior to installation. Submission Instructions: Please indicate the socio-economic status of your firm checking the following that apply: 1.Service Disabled, Veteran Owned Small Business _____ 2.Veteran Owned Small Business _____ 3.Small Business _____ 4.(8a) Firm _____ 5.HUB Zone _____ 6.Large Business/other than small business firm _____ 7.GSA Contract Schedule Holder _____ Point of Contact Kecia M. Blackwell, Corporal Michael J. Crescenz VAMC, 3900 Woodland Ave. (90C), Philadelphia, PA 19104 E-mail: kecia.blackwell@va.gov Facsimile or telephone responses will not be accepted. Simply responding as and "interested party" in www.fbo.gov does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the FBO website in the near future. Responses to this sources sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought notice. All interested parties are reminded to be registered with System for Award Management (SAM) at http://www.sam.gov in order to be eligible for award of Government contracts. All questions, inquiries, and/or requests for clarification concerning this Sources Sought shall be submitted in writing via electronic mail only to kecia.blackwell@va.gov. Phone calls and/or faxes will not be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24416N0787/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-16-N-0787 VA244-16-N-0787_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2648068&FileName=VA244-16-N-0787-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2648068&FileName=VA244-16-N-0787-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Coatesville VA Medical Center;1400 Blackhorse Road;Coatesville, PA

Zip Code: 19320
 

Record

SN04068674-W 20160402/160331234840-d2a60937d67ac85652d61ac8b1e2c29e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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