SOLICITATION NOTICE
V -- Hotel Venue space/ Lodging rooms / Meals - Statement of Work
- Notice Date
- 2/24/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, 139 AW/180 AS, ROSECRANS MEMORIAL AIRPORT, 705 MEMORIAL DRIVE, ST. JOSEPH, Missouri, 64503-9307
- ZIP Code
- 64503-9307
- Solicitation Number
- W912NS-16-Q-3011
- Archive Date
- 3/19/2016
- Point of Contact
- Talia A. Guess, Phone: 8162363259
- E-Mail Address
-
talia.a.guess.mil@mail.mil
(talia.a.guess.mil@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Combo- Detailed Expense fillable sheet Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation W912NS-16-Q-3011 is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-86. This procurement is a 100% Small Business set-aside IAW FAR 19.502-2 (a). The NAICS code is 721110 and the small business size standard is $32,500,000.00. The following commercial items are requested in this solicitation; CLIN 0001 - Hotel Venue Space/Lodging/Meals Strong Bonds Event 18 - 20 March 2016 •1. Event Schedule Friday, 18MAR16, 6:00p-11:30p Friday, 18MAR16, Staff set up from 1:00p-4:00p Friday, 18MAR16, Check In/Registration from 4:00p-6:00p Friday, 18MAR16, Dinner meal conducted from 6:00p-7:00p Friday, 18MAR16, Event conducted from 7:00p-11:00p Saturday, 19MAR16, 7:00a-5:00p Saturday, 19MAR16, Staff set up from 7:00a-8:00a Saturday, 19MAR16, Breakfast meal conducted from 8:00a-9:00a Saturday, 19MAR16, Event conducted from 9:00a-11:30a & 12:30p-5:30p Saturday, 19MAR16, Lunch meal conducted from 11:30a-12:30p Sunday, 20MAR16, 7:30a-1:30p Sunday, 20MAR16, Staff set up from 7:00a-8:00a Sunday, 20MAR16, Breakfast meal conducted from 8:00a-9:00a Sunday, 20MAR16, Event conducted from 9:00a-1:00p •2. Lodging Room Requirement Requesting 36 contracted king rooms -Lodging rooms on lower levels -Lodging rooms away from elevators, ice machine areas, etc. Away from any and all distractions, excessive noises, loud groups, etc. -Prefer all lodging rooms in main building where event space is located. -Lodging offered at the government rate. -Prefer Wifi in lodging rooms at no additional charge. -Prefer Parking for lodging rooms at no additional charge. *Strong Bonds will provide the names for the reservations. *Check in will be 18MAR16 *Check out will be 20MAR16 *Will give final numbers by 7MAR16. Requesting 1 blocked king room -Lodging offered at the government rate. -Prefer Wifi in lodging room at no additional charge. -Prefer Parking for lodging room at no additional charge. *Strong Bonds will provide the names for the reservation. *Check in will be 18MAR16 *Check out will be 19MAR16 •3. Meeting Room Requirement Two meeting rooms - Briefing rooms -Prefer all meeting space away from other events/busy/noisy areas. Rooms need to be roomy and not a tight fit to promote a retreat feel and less of a training feel. -Seating for 40 people, in sets of two, classroom style, with table cloths, in each briefing room. -1 6' & 2 6' tables with table cloths for registration & in back of room, 2 chairs per table, in each briefing room -Pads and Pens provided by venue in each briefing room -Water Station & Trash Can in each briefing room -Easel in each briefing room -Prefer free wi-fi in meeting space for random use in each briefing room -Prefer both Meeting Space on 24 hour hold from 18MAR16-20MAR16 Two meeting rooms - Meals room -Prefer all meeting space away from other events/busy/noisy areas. -Seating for 40 people, rounds, with table cloths in each room -Water Station & Trash Can in each room. One meeting room - Counseling room -Prefer all meeting space away from other events/busy/noisy areas. -1 table with table cloth, 4 chairs - round -Water Station & Trash Can •4. A/V Requirement Friday-Sunday, 18-20MAR16 - For each Briefing room -AV Cart with power and power strip -Projector -Projector Screen -DVD Player -External speakers/tie in to house sound with necessary cables -Strong Bonds Staff will bring in their own laptop. Hotel must not charge additional fees for bringing in own equipment. •5. Food Service Requirement Friday, 18MAR16 - Meal Needs; Serve 66 people, each meal; buffet style -Dinner -Please provide a per person cost, per meal (Cannot exceed the per meal government meal rate) *Will give final numbers by 7MAR16. Saturday, 19MAR16 - Meal Needs; Serve 66 people, each meal; buffet style -Hot Breakfast -Lunch -Please provide a per person cost, per meal (Cannot exceed the per meal government meal rate) *Will give final numbers by 7MAR16. Sunday, 20MAR16 - Meal Needs; Serve 66 people, each meal; buffet style -Hot Breakfast -Please provide a per person cost, per meal (Cannot exceed the per meal government meal rate) *Will give final numbers by 7MAR16. Other Requirements -Unlimited access to a copy machine and FAX machine at no additional charge. (In case of last minute-need purposes only.) -Master account tax exempt where applicable. -Hotel must allow and pass Military Health Inspection •6. Proposal Requirements -Proposal must address ALL criteria above, in details, to be considered -Proposal MUST include a hotel layout -Proposal must include a recent copy of State/City Health Inspection -Must include hotel information and a detailed expense estimate sheet. (Please complete below) 7. Hotel Information -Hotel Name: -Hotel Point of Contact: -Hotel Point of Contact Email Address: -Hotel Point of Contact Phone Number: -Hotel Cage Code: -Hotel Duns Number: 8. Detailed Expense Sheet (see attachment) CLIN 0002- Contractor Manpower Reporting- The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 139 th Airlift Wing via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/. Price for CMRA Reporting (if any) - $ T he following provisions and clauses apply to this acquisition: FAR 52.204-7 System for Award Management, FAR 52.204-16 Commercial and Government Entity Code Reporting, FAR 52.204-18 Commercial and Government Entity Code Maintenance, FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, FAR 52.212-1 Instructions to Offerors-- Commercial Items, FAR 52.212-2 Evaluation -- Commercial Items and award will be made to the lowest priced quotation that meets the physical, functional, and performance criteria, FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items, paragraph •(a) and the following clauses in paragraph (b): 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-18, 52.225-13, and 52.232-33, FAR 52.222-52 Exception from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification, FAR 52.222-53 Exception from the Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements, FAR 52.232-39 Unenforceability of Unauthorized Obligations, FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, FAR 52.233-3 Protest After Award, FAR 52.233-4 Applicable Law for Breach of Contract Claim, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.252-6 Authorized deviations in Clauses. DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials, DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials, DFARS 252.203-7998 (DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - representation (Dev), DFARS 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements, DFARS 252.204-7008 (Dev 2016-O0001) Compliance with Safeguarding Covered Defense Information Controls, DFARS 252.204-7011 Alternative Line Item Structure, DFARS 252.204-7012 (Dev 2016-O0001) Safeguarding of Unclassified Controlled Technical Information, DFARS 252.204- 7015 Disclosure of Information to Litigation Support Contractors, DFARS 252.223-7008 Prohibition of Hexavalent Chromium, DFARS 252.225-7001 Buy American and Balance of Payments Program, DFARS 252.232-7003 Electronic Submission of Payment Requests and receiving reports, DFARS 252.232-7006 Wide Area Workflow Payment Instructions, DFARS 252.232-7010 Levies on Contract Payments, DFARS 252.244-7000 Subcontracts for Commercial Items. 252. 2 0 9 - 79 91 R E P R E S EN T A T I O N B Y C O R P O R A T I O NS R EG A R D I N G A N U N P A ID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2016 A P P R O P R I A T I ON S ( D EV I A T ION 2 0 1 5 - OO 00 0 5 ) ( DEC 2 01 4 ) (a) In accordance with section 101(a) of the Continuing Appropriations Act, 2016 (Pub. L. 114-53) and any subsequent FY 2016 appropriations act that extends to FY 2016, funds the same restrictions as are contained in sections 744 and 745 of division E, title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by this or any other Act may be used to enter into a contract with any corporation that- •(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or •(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. •(b) The Offeror represents that- •(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. All firms must be registered in the System for Award Management (SAM) database @ www.sam.gov and shall be considered for award. Quotes are required to be received not later than 04 March 12:00pm CDT. Send quotes to SSgt Talia Guess email: talia.a.guess.mil@mail.mil
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA23-1/W912NS-16-Q-3011/listing.html)
- Place of Performance
- Address: Kansas City, Missouri/Overland Park, KS Vicinity, United States
- Record
- SN04029407-W 20160226/160224234533-9d9143a492706ca17df3204d9b0b51c4 (fbodaily.com)
- Source
-
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