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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 06, 2016 FBO #5188
DOCUMENT

J -- MALDI BIO-TYPER SERVICE BASE PLUS 4 OY'S - Attachment

Notice Date

2/4/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veterans Affairs;115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D16Q0448
 

Archive Date

4/15/2016
 

Point of Contact

BENJAMIN DUFOUR
 

Small Business Set-Aside

N/A
 

Award Number

VA69D-16-C-0067
 

Award Date

2/15/2016
 

Awardee

BRUKER DALTONICS INC.;40 MANNING RD;BILLERICA;MA;01821
 

Award Amount

$52,050.00
 

Description

DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID: VA69D-16-AP-1713/VA69D-16-AP-1775 1.Contracting Activity: Department of Veterans Affairs, VISN 12, Edward Hines, Jr. VA Hospital, Hines, Illinois and the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin. Purchase Request Number(s): 578-16-2-944-0509/695-16-2-944-0336 2.Nature and/or Description of the Action Being Processed: Sole Source justification for the for the procurement of a service and maintenance agreement for the MALDI Bio-Typer Instruments at the Edward Hines, Jr. VA Hospital, Hines, Illinois and the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin. These services will be procured via a new firm fixed price contract. This sole source acquisition is for a commercial item and will be procured in accordance with FAR 13.5 - Simplified Procedures for Certain Commercial Items. Acquisitions using simplified acquisition procedures under FAR 13.5 are exempt from the requirements of FAR Part 6, but sole source acquisitions still require written justification and approval using the format FAR 6.302-2. 3.Description of Supplies/Services Required to Meet the Agency's Needs: Edward Hines, Jr. VA Hospital, Hines, Illinois and the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin Medical Center require preventative maintenance and regular and emergency repairs to the Bruker Daltonics, Inc. MALDI Bip-Typer Instruments automated equipment to support microbiological testing services of the laboratory. Services will include two(2) semi-annual preventative maintenance services per machine, and all scheduled and non-scheduled equipment repairs. Estimated value of the Base Year is $52,050.00($26,025.00/facility); Option Year One is $52,060.00($26,030.00/facility); Option Year Two is $52,060.00($26,030.00/facility); Option Year Three is $52,060.00($26,030.00/facility); and Option Year Four is $52,060.00($26,030.00/facility). Total contract value(base plus four option years) is $260,290.00. Period of Performance(base year) is Date of Award - January 29th 2017, with four one-year options to extend. 4.Statutory Authority Permitting Other than Full and Open Competition:. ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Bruker Daltonics, Inc. is the original manufacturer of the MALDI Bio-Typer Instrument. Bruker Daltonics, Inc. has proprietary ownership over replacement parts for these highly specialized laboratory testing instruments. Further, Bruker Daltonics, Inc. have the only technicians authorized with the proper training to be able to service the equipment at the Edward Hines, Jr. VA Hospital, Hines, Illinois and the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: An intent to sole source will be posted prior to making an award. Market research has identified 44 similar awards from other VA facilities to Bruker Daltonics, Inc. via FPDS-NG. A sole source letter was provided to the facility from Brett R. Wright, Order Processing Manager for Bruker Daltronics, stating "only factory authorized engineers employed by Daltronics are trained and authorized to maintain and repair this equipment. There is no availability for any 3rd party vendors, or subcontracting possibilities." 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: This requirement had not been previously awarded. Contract VA245-14-C-0073 was awarded to Bruker Daltronics in 2014 for a single facility. OY1 was recently exercised on May 8, 2015 in the amount of $30,173.85. This is in relative relation to the quote provided to us by Bruker Daltronics for each facility per year. This equipment was purchased in 2014 from the manufacturer, and until recently had been covered under the included warranty in the original purchase price. Purchase price for the equipment to include the warranty was $240,613.60 per facility for a combined value of $481,227.20. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted via the Federal Supply Schedule, The Small Business Administration Dynamic Small Business Search Tool using NAICS 811219 and keywords "Bruker, MALDI, Biotyper, and Bio-typer" produced no results. Contact with Bruker Daltonics, Inc. confirmed they are the sole provider of parts and labor and all service is proprietary to the original manufacturer. Given the highly specialized nature of the equipment and the potential adverse impact to patient health of using non-original parts, it was determined to procure these services from Bruker Daltonics, Inc. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: Until Bruker Daltonics, Inc. permits other vendors to purchase their parts for resale and provides training on how to properly service and repair the MALDI Bio-Typer Instruments, no other sources will be able to develop to meet these requirements. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Contracting Officer will continue to canvas the market place, but it is highly unlikely that another vendor will be able to acquire sufficient access to replacement parts and technician training to meet these requirements.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/Awards/VA69D-16-C-0067.html)
 

Document(s)

Attachment
 

File Name: VA69D-16-C-0067 VA69D-16-C-0067_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2544191&FileName=VA69D-16-C-0067-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2544191&FileName=VA69D-16-C-0067-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04009812-W 20160206/160204234729-747ae4a217b26207633a3b972f53eb11 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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