SOLICITATION NOTICE
D -- Military Health Systems (MHS) Joint Patient Safety Reporting (JPSR) Commercial-Off-the-Shelf (COTS) and COTS Maintenance Solution - J&A JA16055
- Notice Date
- 1/21/2016
- Notice Type
- Presolicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of the Army, U.S. Army Medical Research Acquisition Activity, U.S. Army Medical Research Acquisition Activity, Attn: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014, Maryland, 21702-5014, United States
- ZIP Code
- 21702-5014
- Solicitation Number
- W81XWH-16-R-0020
- Archive Date
- 2/12/2016
- Point of Contact
- Michael T. Collins,
- E-Mail Address
-
michael.t.collins108.civ@mail.mil
(michael.t.collins108.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Justification & Approval The U.S. Army Medical Acquisition Activity (USAMRAA) intends to issue a sole source award for Military Health Systems (MHS) Patient Safety Reporting (PSR) Commercial-Off-the-Shelf (COTS) licenses, code maintenance and configuration, application support in support of Department of Defense (DoD) Defense Health Agency (DHA) web-based PSR COTS solution. This requirement will involve access and ability to revise proprietary PSR source code. Datix (USA), Inc. is the sole proprietor of the COTS product and only contractor that can provide proprietary services for the PSR system. Datix (USA), Inc. does not have any authorized resellers of the software or the services in support of the software. Any firm that believes it can provide the stated capability as outlined in the below Sole Source Justification are invited to submit written notification to the Contract Specialist NLT 11:00 AM Eastern Time 28 JAN 2016. Supporting evidence must be furnished in sufficient detail to demonstrate the firm’s ability to provide the stated capability. Information shall be sent electronically to Mr. Michael T. Collins, Contract Specialist, at michael.t.collins108.civ@mail.mil. No telephone requests will be accepted. Responses received will be evaluated; however, a determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, USAMRAA will proceed with the sole source contract. Solicitation W81XWH-16-R-0020 Sole Source Justification: Approval is being requested for a three (3) year contract with Datix (USA) Ltd for a Department of Defense (DoD) web-based Patient Safety Reporting (PSR) Commercial Off the Shelf (COTS) solution, and for code maintenance activities and configuration and Application Support of the PSR solution. This contract will consist of a 12 month base with two (2) one (1)-year option periods. This contract provides for the purchase of a license agreement for a DoD web-based PSR COTS solution, and for code maintenance activities and configuration and Application Support of the PSR solution in support of the SDD PEO Clinical Systems Division. This contract will also include the license agreements for the Department of Veteran Affairs (VA) which will integrate into the DoD PSR COTS solution in Option Period 2. SDD has a requirement for continued licensing and sustainment support to PSR. The current MHS PSR is a tri-service web-based application that enables standardized patient safety event reporting for the DoD Military Health System’s direct care facilities. PSR provides analytic tools to identify areas for patient safety and quality improvement initiatives to achieve goals for reducing the frequency and severity of medical safety events. DoD’s web-based PSR COTS solution provides state-of-the-art collection, storage, management, analysis and reporting of event information rapidly and accurately, using dynamic screens and role-based security to be implemented at all military treatment facilities (MTF), Regional and Service headquarters, National Capital Region Medical Command (NCRMD), deployed theater sites with all (3) military services and the Patient Safety Analysis Center (PSAC). This single, web-based automated PSR system services a population of over 9.2 million patients. Award of a sole source contract will allow a continuance of the contractor to provide flexible, responsive, and supportive application development and sustainment services to the SDD PEO and to contractors who are tasked with operating useful and responsive applications to the user community. The costs associated with replacing Datix’s web-based software product with a different Patient Safety Reporting COTS solution would exceed $70 million, as this system has been fielded to 950 military treatment facilities (MTFs) and hospitals world-wide, deployed theater sites with all three (3) military services and is widely used and fielded throughout the Military Healthy System (MHS). Further, additional funding would be required to migrate historical data from the current PSR into a new PSR tool. Completion of the entire acquisition process, to include milestone reviews, limited deployment, and full deployment would take a minimum of three years. Implementation of the Datix PSR tool took three years; full operational capability was achieved in June 2011. The preliminary activities involved in selecting a different PSR solution would require in excess of $25 million to acquire hardware, install at Defense Information Systems Agency (DISA), and complete a National Institute Standards and Technology (NIST) Risk Management Framework package for an Authority to Operate (ATO). To date, more than 40,000 DoD users have been trained to use the Datix PSR tool. Additionally, to comply with the Congressional Mandate of Public Law 106-398, Section 742, the Department of Defense (DoD)/Defense Health Agency (DHA) and the Department of Veterans Affairs (VA)/Veterans Health Administration (VHA) established and executed a charter by signature in October 2015. The Joint Patient Safety Reporting System Charter defines that the VHA will leverage the DoD’s Datix PSR tool, due to the success of the DoD PSR, the more than $70 million currently invested in the tool, and the successful and wide deployment of the product by DoD. With this inclusion, DoD and VHA will integrate reporting systems for a shared taxonomy in which to better identify global patient safety issues, and to increase collaboration in pursuing interventions through collection of common data points. The VA will leverage the DoD PSR system, a proprietary product of Datix (USA) Ltd., by means of a separate Joint Incentive Fund (JIF) contracting effort; however after the DHA/VA integration has been completed the licenses and maintenance will be integrated into option period 2. Datix (USA) Ltd. is sole proprietor of this product and has no authorized resellers. VHA will join DoD/DHA as an added partner to the PSR Commercial Off the Shelf (COTS) product and an interface for VHA data will be developed to connect the COTS product to the VHA Root Cause Analysis (RCA) tool. Datix is the only contractor who has the skills and background knowledge necessary to provide these vital services, sustaining the current DoD PSR, and the VA’s PSR system, once fully deployed. Datix has successfully performed the sustainment services during the previous contract period of performance. Awarding to any other contractor would lead to significant costs, and would undermine the adoption and joint usage of the Datix PSR product by the VA. Due to the proprietary nature of the software, no other source than Datix could render the required services required by DoD without a significant and unacceptable break in service and prohibitive cost and schedule impacts. The Patient Safety Reporting Software is currently installed at the 950 sites where the government requires the web-based PSR tool, with over 48,000 registered users; financial constraints, system downtime and limited web-based functionality as a result of transitioning to a product other than Datix would result in a violation of the National Defense Authorization Act (NDAA); there is no other authorized re-seller of the proprietary Datix Software.
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