SOLICITATION NOTICE
66 -- Dosimeter Badges and Monitoring Services - RFQ
- Notice Date
- 12/16/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541380
— Testing Laboratories
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-12-15-001-PRL
- Archive Date
- 1/14/2016
- Point of Contact
- Paul R. Lawson, Phone: 3073322810, James Hunter, Phone: 406-247-7064
- E-Mail Address
-
paul.lawson@ihs.gov, james.hunter@ihs.gov
(paul.lawson@ihs.gov, james.hunter@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- RFQ-12-15-001-prl The Billings Area Indian Health Service (IHS) is requesting quotes in accordance with the requirements of Request for Quotation (RFQ)-12-15-001-PRL to acquire Dosimeter Badges and Monitoring Services for the Wind River Service Unit, PHS Indian Health Centers, Fort Washakie and Arapahoe, Health Centers. This contract will support services for approximately 30-50 dosimeter badges and monitoring services for two locations, The Fort Washakie Health Center located at BLDG #29 Black Coal Road, Fort Washakie Wyoming 82514 and the Arapahoe Health Center located at #14 Great Plains Road Arapahoe Wyoming 82510. Ranges are given because the number of badges may change due to the availability of healthcare providers, monitoring pregnant employees and additional area monitoring. Badges shall be provided quarterly and when requested for new providers. The procurement is conducted pursuant to the authority of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items. This contract will support services for dosimeter badges and monitoring service. Badges shall be provided quarterly and when requested for new providers. This contract is for: 1. Provision of badges, packaging, and pre-paid shipping to and from the healthcare facility, 2. Badge analysis, 3. Notifications of severe overexposures, greater than 600 mRem, 4. Dosimetry data collection and compilation, 5. Report generation, 6. Hardcopy reports to each account, 7. Routine technical support, and 8. Development and maintenance of website access for each account. The performance period will be for twelve months (12) from the contract start date. INTRODUCTION The Wind River Service Unit provides ambulatory health care for the service population on the Wind River Indian Reservation. The Dosimeter badges and monitoring service will support services for approximately 30-50 dosimeter badges and monitoring services for two locations, Fort Washakie Health Center located at BLDG #29 Black Coal Road, Fort Washakie Wyoming 82514 and the Arapahoe Health Center located at #14 Great Plains Road Arapahoe Wyoming 82510. Ranges are given because the number of badges may change due to the availability of healthcare providers, monitoring pregnant employees and additional area monitoring. Badges shall be provide quarterly and when requested for new providers. STATEMENT OF WORK / TECHNICAL REQUIREMENTS 1. The vendor will provide thermoluminescent TLD dosimeters or equivalent capable of measuring exposure to photon energies from 15 keV to 2MeV, beta particle energies above 0.3 MeV, and neutron energies from thermal up to 3 MeV. 2. The vendor's dosimeters shall be capable of measuring dose equivalents for any time period specified by the healthcare facility, which includes the current calendar month, calendar quarter or week. A majority of badges will be worn quarterly. 3. The vendor's dosimeters shall be shipped sealed with a badge holder design that can be clipped to the collar or belt. 4. The vendor shall provide whole body dosimeters in the quantities requested quarterly, or as needed to accommodate the arrival of new employees or monitoring of pregnant employees during the quarter. 5. The vendor's dosimeters shall have a badge identifying system, i.e. a bar code, to match the badge to an individual from shipping to reporting. The vendor's dosimeters shall be clearly labeled with the individual's name, storage location, and period of issue. 6. Request changes to individual accounts (new badges, deleted badges, name changes, etc) shall be accepted by the vendor electronically i.e. email or web site. 7. All shipments from the vendor shall contain a packing list that identifies all dosimeters in that particular shipment. 8. The vendor shall accept at any time any dosimeters for processing. 9. The vendor shall ship one (1) transit control badge in each package to each location. ROUTINE DOSIMETRY PREPARATION AND USE: 1. The vendor shall establish a systematic approach for the shipping and receiving of badges. 2. The vendor shall use traceable shipping methods, such as UPS, for orders over 15 badges. NON-ROUTINE DOSIMETRY PREPARATION AND ISSUE: 1. The healthcare facility may order additional dosimeters of any quantity on an as needed basis. The number of badges and locations may change due to availability of healthcare providers, monitoring pregnant employees and additional area monitoring. 2. The vendor shall ship any order of 100 dosimeters or less within 48 hours of receiving the request. Any order greater than 100 dosimeters shall be shipped in a time frame mutually agreed upon by the parties. DOSIMETRY PROCESSING: 1. The vendor will process all routine dosimeters and report the results within thirty (30) business days. If processing and compilation of the results will take longer than 30 days, the vendor shall notify the healthcare facility. 2. The vendor shall report dose results from all dosimeters, regardless if the dosimeters were worn or not. 3. The transit control badges received in each return shipment to the vendor shall be used to subtract background dose from all dosimeters in the shipment. When control dosimeters are not received, the vendor uses a daily background correction factor based on the number of days the dosimeters were in the field. DATA, REPORTS, AND NOTIFICATIONS: 1. The vendor stores all raw data, dosimetry results, and the calculations for those results. An electronic copy of the raw data shall be stored for 30 years along with the glow curves or other diagnostic measures related to exposure analysis. At any time, the healthcare facility shall have the right to have calculated doses transferred to the healthcare facility or an officially designated third party at the expense of the healthcare facility. The vendor shall not release any data without the consent of the healthcare facility. 2. Lists maintained by the dosimetry monitoring service shall be owned by the healthcare facility. At the end of the contract these lists shall be provided in a format specified by the healthcare facility. 3. The vendor shall send dose report files to each healthcare facility at least quarterly or more often if special or priority processing is performed during the month. Reports will be sent to each account facility. Duplicate dose report files can be requested by the healthcare facility for any time period needed. All dose reports shall include the vendor name and address, as well as dates and the identification of the dosimeters. Any deviations from routine processing shall be explained on the report. 4. The vendor will provide web-based account management functions including but not limited to the following: a. Online account management for adding, cancelling, or modifying badges. b. Account password privacy access managed by the vendor. c. Managing accounts and wearers. d. Access to individual dose reports, account report summaries, Nuclear Regulatory Commission (NRC) Form 5 or equivalent. 5. The vendor dose report file may or may not contain personal information, depending upon the request of the healthcare facility. The report contains current, quarterly, annual cumulative total and lifetime dose values. 6. The vendor shall report the wear period dose on the dose report. 7. The vendor shall notify the healthcare facility when a dosimeter reading exceeds 600 mRem. The vendor shall send a written notice to the user account contact. COMMUNICATION: 1. The healthcare facility shall have full access to vendor on-line service. User names and passwords shall be given to all authorized healthcare facility account managers. 2. The healthcare facility's authorized account managers may fax, phone and e-mail requests for changes. QUALITY ASSURANCE (QA), QUALITY CONTROL (QC), & REQUIREMENTS: 1. The vendor QA/QC program/procedures shall be thoroughly documented and assure compliance with all requirements of this scope of work. A copy of all QC tests, as well as proficiency test results, shall be made available to the healthcare facility upon request. 2. The vendor shall be accredited by the National Voluntary Laboratory Accreditation Program (NVLAP). Any results on file from NVLAP or any other auditor are available at any time by request.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-12-15-001-PRL/listing.html)
- Place of Performance
- Address: Wind River Service Unit, Fortr Washkie and Arapahoe Health Centers, Wyoming, Fort Washakie, Wyoming, 82514, United States
- Zip Code: 82514
- Zip Code: 82514
- Record
- SN03970817-W 20151218/151216234210-af20d039f15b972f9d05479baddfc785 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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