SOLICITATION NOTICE
V -- Afghanistan Civilian Military Program - Package #1 - PWS
- Notice Date
- 11/10/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-16-Q-0010
- Point of Contact
- LaVivian Peasant, Phone: 703-601-0488, James E Washington Jr, Phone: 703-604-6566
- E-Mail Address
-
lavivian.r.peasant.civ@mail.mil, james.washington.civ@mail.mil
(lavivian.r.peasant.civ@mail.mil, james.washington.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Performance Work Statement-Afghan (Civ-Mil) Program Performance Work Statement Afghan Civ-Mil Program Lodging NEAR EAST SOUTH ASIA CENTER FOR STRATEGIC STUDIES PERFORMANCE WORK STATEMENT for Lodging Services Afghanistan Civilian Military (Civ-Mil) Program December 5-12 December 2015 1. Purpose: This PWS details the tasks required for lodging services to support the Near East South Asia Center for Strategic Studies. The contractor will provide lodging services to support a two-week professional seminar to be hosted in the Washington, D.C. and Virginia areas. 2. Scope: The contract requires expert lodging support and services for up to nineteen (19 funded and 5 unfunded participants.) The contractor shall provide an experienced director of sales who has dealt with diverse lodgers. 3. Approach: The contractor shall provide each lodger (NESA participant) with identical, double sleeping rooms of similar size and type with separate work space with desk, drawers and lighting; high speed internet hook-up; refrigerator and microwave. • A minimum of 1 full-service restaurant (not fast food) restaurants inside hotel within 3 full service restaurants within 1/2 mile walking distance from hotel. • Within ½ mile walking distance of a Metro station. • Must be ADA compliant • Located within 6 miles of Fort McNair • Hotel should have sufficient space in public area for groups up to 10 participants to meet and work on group assignments. • Accommodate late checkout at 3:00pm. • Include a full, hot American breakfast buffet. For early arrivals and where space is not immediately available, a holding room/welcome area shall be reserved to help make check-in, check-out process smooth for all participants who might have to wait for clean rooms or check-out to make rooms available for other hotel guests. It is essential that the hotel has a restaurant and should be capable of providing a full hot American breakfast buffet for each lodger. Hotel manager should be aware of dietary requirements of participants. The participants cannot have any pork products or alcohol prepared/cooked in foods or located on their buffet. The hotel will make every effort to keep pork products in a separate area. 4. Tasks: 4.1 Task 1: Lodging (Deliverables) The Contracting Officer is the only authorized Government Official that can make changes to or order additional services under any task order issued by DSCA. The contractor shall assign rooms based on actual rooms occupied versus estimated rooms. The contractor shall block up to 30 single rooms for the seminar as requested and the Government shall provide a final list of attendees 1 week (7 calendar days) prior to the start of each seminar. The contractor shall bill the Government for actual rooms utilized versus reserved. If the contractor holds a room and a participant or participants do not occupy that room prior to 6:00 P.M. on the date of scheduled occupancy, the Government will be charged a "no show charge fee" for that day and the remaining days will be cancelled and the Government will not be charged by the contractor for the remaining days of that reservation. 4.1.1 NESA participants will be funded by their country (unfunded) or funded by the US Government. The unfunded participants will pay their own lodging and incidentals. The US Government will pay for those participants funded by the Government. The US Government will provide the hotel a list of funded and non-funded individuals to facilitate invoicing. 4.2 Task 2: Conference rooms: NESA will inform the Contracting Officer if conference room space will be required to support a particular program or event by NESA staff members, and will notify the contractor seven (7) working days prior to the date for which on-site conference rooms are required. (In the case of National emergency classes may need to be conducted on site, in this case short notification can be expected and additional funds will be authorized.) The Government request that these conference rooms be provided to the Government at no cost. 5. Location of Performance: Lodging provided under this task order will be near or adjacent to a major shopping area, metro and close to the NESA Center, which is located at National Defense University, 300 5th Ave SW, Lincoln Hall, Washington, D.C 20319 6. Period of Performance: The period of performance is December 5-December 12, 2015. Saturday, December 5 thru Saturday, December 12, 2015 (19 funded guests for 7 nights) = 133 funded rooms (5 unfunded guests x 7 nights) = 35 unfunded rooms. 7. Security: The security classification of work to be performed under the task order is unclassified. 8. COR Representative: The COR is Brooke Zitney, NESA, telephone: (202) 685-4994, fax: 202-685-2565, email: brooke.zitney@ndu.edu. All communication will occur between the contractor and the contracting officer. Any requirements from NESA must be addressed to the Contracting Officer, TBD. 9. Audio Visual Equipment: The customer may require audio-visual equipment for the seminars. A list of audiovisual equipment and their associated pricing is requested. This will be an option CLIN which the customer will exercise each time equipment is required. 10. Invoicing Procedures: Invoices are to be submitted electronically via the Internet through Wide Area Work Flow- Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Contractors must create two documents (Invoice and Receiving Report; i.e. Combo Documents) with a single data entry session. 11. COR Name and Address: Near East South Asia Center for Strategic Studies (NESA) Attn: Brooke Zitney National Defense University-NESA 300 5th Street, SW, Bldg. 62 Washington, D.C. 20319 Phone: (202) 685-4994 Email: Brooke.Zitney@ndu.edu
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-16-Q-0010/listing.html)
- Place of Performance
- Address: 300 5th Ave SW, Lincoln Hall, Washington, District of Columbia, 20319, United States
- Zip Code: 20319
- Record
- SN03943356-W 20151112/151110234927-01e791ccc5ff054c5b329afec51f5029 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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