SOLICITATION NOTICE
Q -- Cardiac Event Monitoring Service - SOW
- Notice Date
- 11/2/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334510
— Electromedical and Electrotherapeutic Apparatus Manufacturing
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Center San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-16-T-0018
- Archive Date
- 11/21/2015
- Point of Contact
- Elizabeth Sanders, Phone: 619-532-8097
- E-Mail Address
-
elizabeth.n.sanders.civ@mail.mil
(elizabeth.n.sanders.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial service as described in the schedule below. The proposed contract action is for Cardiac Event Monitoring Service. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-16-T-0018 is issued as a Request for Quotation (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-84. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: http://farsite.hill.af.mil/VFFARa.htm. The North American Industry Classification System (NAICS) Code for this acquisition is 334510; Size: 500. SERVICE ADDRESS: Naval Medical Center, San Diego, Cardiology Clinic, Building 3, 3rd Floor, 34800 Bob Wilson Drive, San Diego CA 92134-5000 The Government will award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance: FACTOR 1: Technical Capability; defined as the ability of the products to meet the salient characteristics needed. FACTOR 2: Past Performance Provide one (1) references with the Point of contact, telephone number, address, and contract number, that you have provided the same or similar services within the last 3 years. FACTOR 3: Price; the government shall conduct a price evaluation of all technically acceptable offers with acceptable delivery schedules. Technical capability and past performance, when combined, are significant evaluation factors that will be most advantageous to the Government. Contractors who do not meet both of the first two factors will not undergo a price evaluation. The Government will only consider firm fixed-price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://www.sam.gov. Electronic submission of Quotes: Quotations shall be submitted electronically by email to elizabeth.n.sanders.civ@mail.mil or by facsimile at 619-532-5596, Attention: Elizabeth Sanders. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 6 November 2015, 04:00 PM, Pacific Time to be considered responsive. CLIN 0001, Wireless Cardiac Event Monitoring Service-30 day QTY: One (700), Unit of Issue: unit Period of performance: 11/15/15-11/14/16. Unit Price: $___________ Total CLIN Price: $___________ CLIN 0002, Cardio Key 15 Day Holter Monitoring Service-or similar QTY: One (70), Unit of Issue: unit Period of performance: 11/15/15-11/14/16. Unit Price: $___________ Total CLIN Price: $___________ CLIN 0003, Mobile Cardiac Outpatient Telemetry Service QTY: One (24), Unit of Issue: unit Period of performance: 11/15/15-11/14/16. Unit Price: $___________ Total CLIN Price: $___________ This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 Central Contractor Registration (FEB 2012) 52.204-13 Central Contractor Registration - Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Items (APR 2014) 52.212-2, Evaluation - Commercial Items (JAN 1999), 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015) 52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015) 52.219-28 Post Award Small Business Program Representation (APR 2012) 52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2006) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2002) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)(E.O. 13513) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) FY16 GUIDANCE DURING CONTINUING RESOLUTION Funds are available for this requirement. The requirement is necessary to provide medical services to beneficiaries, is fully funded, and complies with the instructions in BUMED issued 01 Oct 2015. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil/VFFARa.htm (End of clause) 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013) 252.225-7001 Buy American and Balance of Payment Program (DEC2012) (41U.S.C. chapter 83, E.O. 10582 252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003) 252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008) (10U.S.C. 2227 NMCAR SUBPART 5237.102 (90) -SERVICE CONTRACTS GENERAL "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the (NAMED COMPONENT) via a secure data collections site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the Help desk link at http:://www.ecmra.mil" NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/forfo_protection/rapid_gate.html, and popular links. For more information or to enroll in the NCACS Program, call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. STATEMENT OF WORK EVENT MONITORING SERVICE FOR NAVAL MEDICAL CENTER SAN DIEGO GENERAL INFORMATION: General Requirements: The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein. Scope: The contract dates will be effective immediately upon contract approval for the Fiscal Year of 2016 for the duration of 12 full months, beginning 15-NOV-2015 thru 14-NOV-2016. The contract is for cardiac monitoring services. The contractor is required to provide all services, equipment and material necessary for the Cardiac Monitoring System to ensure dependable and reliable equipment operation. The Contractor shall maintain the equipment within the original manufacturer's specifications, in accordance with Federal, State, and Local laws and regulations, U.S. Navy Regulations, instructions, and Joint Commission requirements. A cardiac monitoring system is a continuous monitoring system that the patient wears for a period of time to record the electrical rhythm of their heart during activities of daily living. The monitor records the patient ECG and transmits this information to the contracting company. Once the recording period is concluded, the patient will return the cardiac monitor to the company. The contracting company will then provide a report of the total time recorded to the cardiologist. The purpose of this report is to provide information, to the cardiologist, to determine the etiology, treatment and diagnosis of the patient's symptoms. The monitor is the sole property of the contracting company. THE CONTRACTOR /VENDOR SHALL PERFORM THE FOLLOWING FUNCTIONS: The contracting company will only bill the award contract for completed cardiac monitoring services where the patient has established an ‘ECG Baseline", has completed the specified days required to wear the monitor as recommended by the cardiologist, the monitor has been returned to the contracting company and a full patient report has been complied and is available to be view by our cardiology staff. 1. The contractor shall perform the following before the cardiac monitor is issued: • Contracting company must be FDA approved, HIPPA compliant. • Contracting company will assign a person or persons, to be a point of contact (POC) for NMCSD Cardiology department. This POC will work directly with our cardiology department staff. The contracting company will provide on-site visits, education of products and continued assistance for our staff members. • The contractor will provide all Cardiology Clinic physicians, nurses and technicians accessibility to their website with username and password. • Once the contractor receives online enrollment form from NMCSD, the contracting company will contact the patient, verify their mailing address and contact information before issuing a cardiac monitor. The monitor issued will be the monitor that has been recommended by the cardiologist and will be selected on the online enrollment form. Either 1) wireless/cellular 30-day monitoring service or a 2) 14-day cardiac telemetry monitoring service or a 3) 30-day cardiac telemetry monitoring service. • The contractor will provide the patient, education of the cardiac monitor that has been recommended by the cardiologist and provided additional information the patient has in regards to the monitor. At times, there will be a patient that either does not have a mailing address (PO Box address is not a valid mailing address) or refuse the cardiac monitoring service or they are unable to reach the patient. The POC will provide NMCSD cardiology the information of these patients. • Once the contractor has verified patient address and information, they will have 3 working days to issue the monitoring system to the patient, via Fed-Ex or UPS. • The contractor must provide FDA approved cardiac monitoring systems to the patient. The monitoring system must include all accessories and parts needed for the patient to continue use of the monitor during the recommended days as prescribed by the cardiologist. These accessories and parts are, but not limited to, the monitoring device, all cables, batteries, wires, electrodes, carrying case or clip, instructions on how to set up the monitor and how to return the monitor, a postage paid return mailer. The monitoring device must be free of defects and inspected before it is issued to the patient. In the event the monitor has a defect while the patient is wearing the monitor, the contractor will immediately (within 48 hours) send another monitor device to the patient to avoid interruption of service. In an event where a second monitor has been issued due any defect, the contracting company will only bill for one device. If the patient requires additional accessories and parts, the contractor will provide these to the patient at no additional charge to the patient. NMCSD will not be charged for these additional accessories and parts. • The cardiac monitoring device is the sole property of the contracting company. NMCSD will not purchase or take ownership of these monitors, provide service or maintenance of these monitors and is not responsible or liable for the care or return of these monitors once they have been received by the patient. The contractor assumes all responsible for the retrieval event monitors not returned by the patient. The government, the Naval Medical Center San Diego or Cardiology Clinic shall not be held responsible or liable for contractor owned monitors that are not returned by the patients. • Most contracting companies will have a "notification protocol" established, which is a set of ECG parameters in which to notify the attending cardiology resident. We request to review this "notification protocol" to verify that these parameters will meet our NMCSD standard of care. This "notification protocol" can be modified at any time during the period of performance of the contract by our cardiology provider as needed. 2. The contractor shall perform the following during the cardiac monitoring service: • It is the contractor's responsibility to track the monitoring device to ensure that the patient has received it. If the patient has not contacted the contracting company, the contractor will have 48 hours to contact the patient to assist the patient with setting up monitoring device and to create an "ECG Baseline" via phone connection whereas the ECG is edited and measurement added as well as any interpretation. • The contractor must be available during normal business hours, to answer an equipment monitoring questions the patient may have. • Once a baseline has been established, the contractor will file into their "patient chart" and subsequent ECG report are filed for the duration of the monitoring period. The contractor will create and maintain the patient's record, as per HIPPA and JACHO Standards. • Any arrhythmias that fall within the "notification protocol" (defined by facility or ordering physician) are immediately edited and measured and the patient is requested, by the contractor, to re-record to confirm arrhythmia has abated or is sustained. Patients are encouraged to record and transmit any and all cardiac based symptoms to the contractor within the protocol who will then notify the duty physician, during normal business hours (0630-01600). For after hours, the contractor will contact the on-call cardiology resident. Notify on-call duty physician for critical values immediately at all times. Faxes of critical values are unacceptable. 3. The contractor shall perform the following upon completion of the cardiac monitoring service: • After the patient completes the use of the cardiac monitor they will return the monitor to the contracting company. Included in the service is a postage-paid mailer for them to return the monitor to the contractor. If after 2 working days the contract has not received the monitor, the contractor will contact the patient, who is then advised to return the device with the return mailer provided (postage paid) to the contractor. It is the responsibility of the contractor to monitor the distribution of monitors sent to the patient. • Once the monitor has been received by the contractor, the contractor will create a "final report", compiled along with all ECG strip reports no later than 3 working days. NMCSD authorized personnel will be given access to contactor's secure website for "final report" retrieval. • Report should be accessible by authorized personnel through contractor's secure website and downloaded in the form of a PDF for integration into facilities EMR (electronic medical records). 4. The contractor will mail/email once a month, a monthly log of patient enrollment and patients completing event monitors to NMCSD Cardiology for the duration of FY16. 5. The contractor shall provide NMCSD Cardiology 15 standby monitors per month for unscheduled patients. The contractor must maintain, rotate and replenish the 15 standby monitors on a monthly basis. Hours of Work. Work required in the performance of this contract shall be performed during NMCSD Cardiology Clinic Normal Operating Hours, Monday thru Friday 0800 -1700 excluding NMCSD Holidays. Location: Cardiology Clinic, Building 3, 3rd deck, Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego CA 92134. # 619.532.7843 The Contractor must provide a telephone consulting service, twenty-four (24) hours per day, seven (7) days per week. This consulting service shall be provided to avoid undue delays in contract service coverage during after-hours, weekend, and holiday periods as applicable. Under no circumstances shall the Contractor assume a verbal or written inquiry as authorization to provide services not specifically covered by the terms of the contract. The Contractor must provide for all inclusive parts, labor, materials, travel, personnel, supervision, and shipping costs necessary to perform all service actions covered under this contract unless otherwise specified for all equipment identified. TITLE TO EQUIPMENT: Contractor shall assume possession and control of any part of the equipment. The government retains no ownership to title thereof. LIABILITY: The Contractor shall be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. SHIPMENT: The contractor shall not exceed three (3) business days of shipment for all cardiac monitors issued to the patient after enrollment and verification of registration via FED-EX or UPS. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced. Cardiology Clinic will provide patient current mailing address and contact phone number, for the contractor, before any event monitors will be mailed to patients. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement 30 day event monitors and materials necessary to perform each study within two (2) business days. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-16-T-0018/listing.html)
- Place of Performance
- Address: Naval Medical Center, San Diego, Cardiology Clinic, Building 3, 3rd Floor, 34800 Bob Wilson Drive, San Diego, California, 92134, United States
- Zip Code: 92134
- Zip Code: 92134
- Record
- SN03935354-W 20151104/151102234012-288dfa20f4e5eec576d9532b51785d5b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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