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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 24, 2015 FBO #5083
SOLICITATION NOTICE

J -- Service Maintenance for Trophon High Level Disinfection System

Notice Date

10/22/2015
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Center San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
 

ZIP Code

92134-5000
 

Solicitation Number

N00259-16-T-0008
 

Archive Date

12/31/2015
 

Point of Contact

Reynaldo R. DeVera, Phone: 6195325564
 

E-Mail Address

reynaldo.r.devera.civ@mail.mil
(reynaldo.r.devera.civ@mail.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6, using simplified acquisition procedures as provided for in FAR 13.106, and as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-16-T-0008 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 811219; Size: 20.5M. All interested bidders shall submit quotations electronically by email to reynaldo.r.devera.civ@mail.mil or by facsimile at 619-532-5596, attention Reynaldo de Vera E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 06 November 2015 at 8:00 AM Pacific Standard Time to be considered responsive. Request Full Service and Preventive Maintenance to be provided on the nineteen (19) listed Trophon EPR-High Level Disinfection System located throughout the Naval Medical Center San Diego in accordance with the Statement of Work. CLIN 0001 Base year - Service Maintenance for Trophon Disinfection System QTY 1 Year $___________ Period of Performance: 16 Nov 2015 - 15 Nov 2016 CLIN 1001 Option Year 1 - Service Maintenance for Trophon Disinfection System QTY 1 Year $___________ Period of Performance: 16 Nov 2016 - 15 Nov 2017 CLIN 1002 Option Year 2 - Service Maintenance for Trophon Disinfection System QTY 1 Year $___________ Period of Performance: 16 Nov 2017 - 15 Nov 2018 CLIN 1003 Option Year 3 - Service Maintenance for Trophon Disinfection System QTY 1 Year $___________ Period of Performance: 16 Nov 2018 - 15 Nov 2019 CLIN 1004 Option Year 4 - Service Maintenance for Trophon Disinfection System QTY 1 Year $___________ Period of Performance: 16 Nov 2019 - 15 Nov 2020 Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, Loading Dock 1, 34800 Bob Wilson Drive, San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-81 and DFARS Change Notice 20150420. This acquisition incorporates the following FAR clauses: 52.204-7 System for Award Management (JUL 2013) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) 52.204-13 System for Award Management Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Item (OCT 2015) 52.212-2 Evaluation-Commercial Items (OCT 2014).The following factors shall be used to evaluate offers in descending order: 1) Technical Capability; 2) Price; 3) Past Performance; 4) Technical Capability and Past Performance, when combined, are more important when compared to price. 52.212-3 Offeror Representations and Certification--Commercial Items (OCT 2015) 52.212-4 Contract Terms and Conditions--Commercial Items (MAY 2015) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (OCT 2015) 52.219-28 Post Award Small Business Program Representative (JUL 2013) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2014) 52.222-26 Equal Opportunity (APR 2015) 52.222.36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (SEP 2015) 252.225-7001 Buy American And Balance of Payments Program (NOV 2014) 252.225-7002 Qualifying Country Sources As Subcontractors (DEC 2012) 252.232-7003 Electronic Submission of Payment Requests (JUN 2012)) All responsible sources may submit a quotation which shall be considered by the agency. Statement of Work Service and Maintenance for GE Healthcare Trophon Units 1. Scope: The contractor will provide all services, labor, parts, materials, and equipment necessary for the service and maintenance for the government-owned GE Healthcare Trophon High-Level Disinfection Units, as listed on Appendix A. "GE Healthcare Trophon Units at Naval Medical Center San Diego". "Service and maintenance" means (a) any modification, adjustment, minor repair, or replacement of the equipment that corrects a malfunction and effectively brings the equipment into material conformity with the technical specification for that equipment as designated by the original equipment manufacturer (OEM), (b) a procedure or routine that, when observed in the regular, proper operation of the equipment, avoids the material adverse effect of the applicable nonconformity, (c) any measures performed that assure the continued operation of the equipment or returns the equipment to its designed efficiency and capacity, (d) replacement of a piece of equipment on a one-for-one basis in order to provide a substitute of equal or greater value in lieu of a damaged or defective device for compensation, return, or refund of equipment. 2. Location: Places of performance will be: Biomedical Repair Department Building One, Ground Floor Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 and/or: Locations at Naval Medical Center San Diego and its associated outlying clinics, as per the locations of equipment as listed on Appendix A. 3. NMCSD Preventive Maintenance Requirements: 3.1. Perform preventive maintenance in accordance to OEM standards. 3.2. Ensure that only fully qualified field engineers and/or technicians who have gone through OEM or comparable third-party service schools for the equipment shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates or bona fides to the Material Management Department BIOMED division for verification and proof of conformity to this requirement. 3.3. Perform services, as determined by inspection, tests, or disassembly, to ensure a functional system that will efficiently serve its intended purpose and the technical specification for that equipment as designated by the original equipment manufacturer. 3.4. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included. 4. NMCSD Corrective Maintenance Requirements: 4.1. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division (BIOMED) an emergency telephone number. 4.2. Contractor will respond no later than two (2) hours after telephone notification from BIOMED, Monday-Friday, between the hours of 0800-1600 PST. 4.3. Equipment improvements/modifications shall be made only upon BIOMED written approval and direction. 4.4. Notify BIOMED immediately upon receipt of OEM safety recall notices or upon receipt of recall notices pertaining to any parts or materials utilized by contractor on the equipment. 4.5. Ensure that the original design and functional capabilities will not be changed, modified, or altered without express written authorization from BIOMED. 4.6. Provide suitable OEM recommended equipment/tools required for the satisfactory execution of all services performed. 4.7. Furnish OEM approved lubricants or protective compounds and apply these to the equipment in accordance with OEM guidelines. 4.8. Replacement parts shall be covered by the contractor for the duration of the contract. Extend to the Government all commercial warranties on replacement parts. All replacement parts or units shall be new parts. 5. End-User Requirements: 5.1. Contractor will take reasonable steps to ensure minimal downtime for the equipment covered under the purview of this Statement of Work. 6. General Response Time: 6.1. Contractor will use commercially reasonable efforts to respond by telephone to any report of a malfunction requiring service within two (2) hours of notification from NMCSD Biomed, Monday through Friday, 0800-1600. 6.2. Contractor will use commercially reasonable efforts to provide on-site support within one (1) business day of notification by NMCSD Biomed. 7. Travel and Related Expenses: Contractor will be responsible for its service related trip expenses, including round trip travel, mileage, and overnight living expenses. 8. General Liability: The contractor will not be liable for any loss, damage, or delay due to any cause beyond reasonable control, including but not limited to fire, explosion, theft, flood, riot, civil commotion, war, malicious acts of mischief, or other circumstances outside of human control. NMCSD Employees will not perform maintenance or attempt repairs to equipment covered under this contract while such equipment is under the purview of this contract without express, written concurrence from contractor. 9. Utilities and Facilities: 9.1. The contractor may use Government utilities (e.g., electrical power, compressed air, water) that are available and required for any service performed under this contract while at Government facilities. The facilities engineer(s) must approve of any contractor equipment which would connect to these utilities in order to ensure compatibility with NMCSD utilities. 9.2. Any outages required in order to perform services must be approved by NMCSD Facilities Management prior to initiation of work and shall be performed per Facilities' instruction. Contractor may request Facilities assistance in performing these outages if required. 9.3. Ensure that all use, storage, transport of any materials regulated by OSHA as "hazardous", required for the performance of this contract, is in in compliance with all federal, state, and local regulations. Contractor will have available MSDS's for any such materials on-site. 10. Shipment: The contractor will not exceed five (5) business days for shipment of all equipment coming from and/or going to NMCSD Biomed, minus exceptions or conditions as previously noted in this Statement of Work. 11. Access to Equipment: Contractor will be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start/stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment. 12. Labor: All compensation to Contractor for labor from the hours of 0600 to 1600 Pacific Standard Time is provided for in this contract and included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If it becomes necessary to perform services after 1600 to 0600, NMCSD BIOMED shall be notified prior to performance. 13. Security Requirements: The contractor is required to submit/complete Naval Base San Diego RAPIDGate access to NMCSD. Contractor will contact the RAPIDgate program at 1-877-RAPIDGate or at www.RAPIDGate.com in order to obtain a RAPIDGate pass(es) as necessary in order to perform this contract. All costs for completing RAPIDGate access are the responsibility of the contractor. While awaiting RAPIDGate access, contractor will, at a minimum, contact NMCSD Biomed no later than 1400 on the day prior to a scheduled visit to submit the required information to complete the NMCSD Temporary Security Pass. In case of emergent repairs or service, the contractor will wait at the NMCSD Main Gate for escort. Contractor must contact Biomedical Repair for escort or must contact the NMCSD Main Operating Room at 619-532-9000. 14. Contractor Check-In/Check-Out: Contractor is required to report to Material Management Department, Biomedical Repair Division at Building One (1), Ground Floor, Room GD-18H1 at NMCSD prior to and upon completion of any services or repair work performed. 15. Field Service Reports: Contractor will furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at NMCSD Biomed. All FSR's shall be submitted within 72 hours of completion of service. The contractor or their representative shall complete the FSR to include, at a minimum, the following: 1. Contractor Name 2. Technician's printed name, telephone number, and signature 3. Date and Time of Arrival 4. ECN (to be provided by Navy) and/or Serial Number of Equipment 5. Serial Number of replacement item 5. Summary of services performed and accepted by End-User, with Government Representative's Printed name and Signature) Completed Field Service Reports are required prior to acceptance of any invoice. Failure to submit a Field Service Report to NMCSD Biomed will result in delay of payment or rejection of invoice from Government. It is highly recommended that the contractor attach a copy of the Field Service Report to their Wide Area Workflow Invoice in addition to the required submission to NMCSD Biomed in order to expedite invoicing process. Field service reports will be emailed to: usn.nmcsd-contractadministrator@mail.mil 17. Invoicing: All invoicing shall be done in accordance with this statement of work and in accordance with contract. Failure to do so will delay or interfere with payment for services rendered. 18. NMCSD Points of Contact: For all matters concerning performance of this contract, the primary point of contact shall be: Biomedical Repair Division, Material Management Department Building One, Ground Floor, Room GD-18H1 Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 TEL: 619-532-8010 Fax: 619-532-8013 For administrative matters, the contractor may contact the contracting officer as designated in blocks 7.a, 7.b, 8, and 9 as found on the Standard Form 1449 issued for the contract, or may contact: Material Management Department Naval Medical Center San Diego 34800 Bob Wilson Drive San Diego, CA 92134 TEL: 619-532-8110 FAX: 619-532-5596 Appendix A. GE Healthcare Trophon Units at Naval Medical Center San Diego Manufacturer Common Model Serial Number ECN Customer Customer Name GE HEALTHCARE TROPHON EPR 18430-016 117874 DCAA07 RADIOLOGY - ULTRASOUND GE HEALTHCARE TROPHON EPR 18465-013 117875 DCAA07 RADIOLOGY - ULTRASOUND GE HEALTHCARE TROPHON EPR 18774-021 118899 BIAA01 EMERGENCY MEDICAL CLN GE HEALTHCARE TROPHON EPR 21537-064 119671 BCBA01 GYNECOLOGY CLN GE HEALTHCARE TROPHON EPR 21537-047 119672 BBIA01 UROLOGY CLN GE HEALTHCARE TROPHON EPR 21498-058 119673 BCCA01 OBSTETRICS CLN GE HEALTHCARE TROPHON EPR 19276-028 119674 BCBP01 GYNECOLOGY CLINIC - NTC GE HEALTHCARE TROPHON EPR 19276-005 119675 BCBP01 GYNECOLOGY CLINIC - NTC GE HEALTHCARE TROPHON EPR 19276-021 119676 DCAA01 RADIOLOGY - ADMIN GE HEALTHCARE TROPHON EPR 19249-010 119677 DCAA01 RADIOLOGY - ADMIN GE HEALTHCARE TROPHON EPR 19276-006 119678 BCBA01 GYNECOLOGY CLN GE HEALTHCARE TROPHON EPR 19249-022 119679 BCBA01 GYNECOLOGY CLN GE HEALTHCARE TROPHON EPR 19249-012 119680 BCCQ01 OBSTETRICS CLINIC - MIRAMAR GE HEALTHCARE TROPHON EPR 24262-004 119681 ACXC01 3 WEST L&D GE HEALTHCARE TROPHON EPR 21138-021 119682 BCCA01 OBSTETRICS CLN GE HEALTHCARE TROPHON EPR 19276-003 119683 BCCA01 OBSTETRICS CLN GE HEALTHCARE TROPHON EPR 21438-026 119684 BCCA01 OBSTETRICS CLN GE HEALTHCARE TROPHON EPR 19276-041 119685 BCBP01 GYNECOLOGY CLINIC - NTC GE HEALTHCARE TROPHON EPR 20264-044 120964 ACXC01 3 WEST L&D
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-16-T-0008/listing.html)
 

Place of Performance

Address: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, California, 92134, United States

Zip Code: 92134
 

Record

SN03927671-W 20151024/151022234155-824a91508bc2d98389e4c5799f3ba2d0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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