SOLICITATION NOTICE
R -- COURT REPORTER SERVICES
- Notice Date
- 8/19/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561492
— Court Reporting and Stenotype Services
- Contracting Office
- USPFO for Virginia, Building 316, Fort Pickett, Blackstone, VA 23824-6316
- ZIP Code
- 23824-6316
- Solicitation Number
- W912LQ-15-A-3005
- Response Due
- 8/31/2015
- Archive Date
- 10/18/2015
- Point of Contact
- TSgt Chad Hagen, 757-764-7600
- E-Mail Address
-
USPFO for Virginia
(chad.hagen@us.af.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is reserved for small business concerns; however, the Government is accepting quotes from small business concerns and large businesses. Award will not be made to a large business unless a significant price disparity deems it suitable. The North American Industry Classification system code (NAICS) 561492 size standard of $15.0 M The purpose of this agreement is to provide COURT REPORTER SERVICES for the Virginia Air National Guard in accordance with the attached Description of Agreement/PWS. Quote deliverables: 1.Pricing (see below bid schedule) 2.Certifications such as RPR(Registered Professional Reporter)/CVR or NCRA(National Court Reporters Association)/NVRA (National Verbatim Reporters Association) or equivalent designation, CCR certification or equivalent, and VCRA (Virginia Court Repoorters Association) certification or equivalent. Court Reporter Bid Schedule Base Year CLIN 0001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 0002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 0003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 0004 Verbatim legal transcription service $__________per page CLIN 0005 ECMRA Reporting Fee $___________per reporting period (1 Oct 15-30 Sep 16) Option Year I CLIN 1001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 1002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 1003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 1004 Verbatim legal transcription service $__________per page CLIN 1005 ECMRA Reporting Fee $___________per reporting period (1 Oct 16-30 Sep 17) Option Year II CLIN 1001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 1002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 1003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 1004 Verbatim legal transcription service $__________per page CLIN 1005 ECMRA Reporting Fee $___________per reporting period (1 Oct 17-30 Sep 18) Option Year III CLIN 2001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 2002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 2003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 2004 Verbatim legal transcription service $__________per page CLIN 2005 ECMRA Reporting Fee $___________per reporting period (1 Oct 18-30 Sep 19) Option Year IV CLIN 3001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 3002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 3003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 3004 Verbatim legal transcription service $__________per page CLIN 3005 ECMRA Reporting Fee $___________per reporting period (1 Oct 19-30 Sep 20) Option Year V CLIN 4001 Court Reporter Appearance Fee $__________per hour (0-2 hours) CLIN 4002 Court Reporter Appearance Fee $__________per hour (2-4 hours) CLIN 4003 Court Reporter Appearance Fee $__________per hour (4-8 hours) CLIN 4004 Verbatim legal transcription service $__________per page CLIN 4005 ECMRA Reporting Fee $___________per reporting period (1 Oct 20-30 Sep 21) The following provisions and clauses are applicable to this solicitation: Incorporated by reference: P- 52.204-16, Commercial and Government Entity Code Reporting C- 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment C- 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards C- 52.204-18, Commercial and Government Entity Code Maintenance C- 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations P- 52.212-1, Instructions to Offerors-Commercial Items P- 52.212-3 Alt 1: Offeror Representations and Certifications- Commercial Items C- 52.212-4, Contract Terms and Conditions-Commercial Items C- 52.219-6, Notice of Total Small Business Set Aside C- 52.222-3, Convict Labor C- 52.222-19, Child Labor- Cooperation with Authorities and Remedies C- 52.222-21, Prohibition of Segregated Facilities C- 52.222-26, Equal Opportunity C- 52.222-35, Equal Opportunity for Veterans C- 52.222-36, Equal Opportunity for Workers with Disabilities C- 52.222-37, Employment Reports for Veterans C- 52.222-41, Service Contract Act of 1965 C- 52.222-50, Combating Trafficking in Persons P- 52.222-55, Minimum Wages Under Executive Order 13658 C- 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts C- 52.223-5, Pollution Prevention and Right to Know Information C- 52.223-18, Encouraging Contractor Policy to Ban Text Messaging While Driving C- 52.225-13, Restrictions of Certain Foreign Purchases C- 52.232-33, Payment by Electronic Funds Transfer- SAM C- 52.232-39, Unenforceability of Unauthorized Obligations C- 52.232-40, Providing Accelerated Payments to SB Subcontractors C- 52.233-3, Protest After Award C- 52.233-4, Applicable Law for Breach of Contract Claim C- 252.203-7000, Contracting Officer's Representative P- 252.203-7005, Representation Relating to Compensation of Former DoD Officials P- 252.203-7998, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements- Representation C- 252.203-7998, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements C- 252.204-7012, Safeguarding of Unclassified Controlled Technical Information C- 252.204-7015, Disclosure of Information to Litigation Support Contractors (P) 252.209-7993, Prohibition Against Using Fiscal Year 2014 Funds to Contract with Corporations that Have an Unpaid Deliquent Tax Liability or a Felony Convictiom under Federal Law C- 252.223-7006, Prohibition on Storage and Disposal of Toxic and Hazardous Materials P- 252.225-7031, Secondary Arab Boycott of Isreal P- 252.225-7000, Buy American Statute-Balance of Payments Program Certificate C- 252.225-7001, Buy American and Balance of Payments Program C- 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports C- 252.232-7006, Wide Area Work Flow Payment Instructions C-252.232-7010, Levies on Contract Payments C-252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel C- 252.244-7000, Subcontracts for Commercial Items Incorporated in full text: P- 52.212-1, Instructions to Offerors-Commercial Items: At a minimum, the vendor must submit a price schedule which asserts they will provide the supplies/services to the minimum standards indicated in the solicitation/PWS. P- 52.212-3 Alt. I, Offeror Representations and Certifications--Commercial Items--Alternate I P- 52.212-2, Evaluation-Commercial Items: The Government will award a firm-fixed priced contract. Unless a significant price disparity exists which deems a large business suitable for award, award will be made to a small business. Only one award will be made, unless it is in the best interest of the Gov't to issue multiple awards. The Government intends to award a firm-fixed price contract to the responsible vendor whose quote conforming to the solicitation provides the Best Value to the Government. quote mark Best value quote mark means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. In accordance with FAR 12.602 & FAR 13.106-2, technical, price & past performance will be considered in the streamlined evaluation. In the best value decision, the Government may consider any readily available value indicators. This may result in award being made to a higher-rated, higher-priced quote. The Government's selection of a higher-rated, higher-priced quote will be supported by a determination that the technical/past performance superiority warrants the additional cost involved. C-52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items *clauses with asterick are included by reference C-52.222-42, Statement of Equivalent Hires C-52.252-2, Clauses Incorporated by Reference C-52.252-6, Authorized Deviations in Clauses P- 252.209-7993, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law C- 252.211-7008, Use of Government Assigned Serial Number Notice to Offerors (a) In compliance with Class Deviation 2012-O0015, the following do not apply to this solicitation/contract: (1) 52.212-1, paragraph (k). (2) 52.212-4, paragraph (t). (3) 52.212-3--Alternate I, introductory paragraph and paragraph (b). (b) Offerors are required to complete 52.212-3--Alternate I, paragraphs (c) through (o). (c) Deviation clause 52.204-99, System for Award Management Registration, is required and is added/included by addendum. All information relating to this solicitation will be posted on the website this solicitation has been posted within. Formal communications such as request for clarifications and/or information concerning this solicitation must be submitted in writing via e-mail (it is the responsibility of the vendor to verify email receipt). NO TELEPHONIC REQUESTS FOR INFORMATION WILL BE HONORED. All answers will be posted to the Federal Business Opportunites website. Offerors are requested to submit questions to the email address noted above not later than 11:59 P.M. EST on 24 August 2015. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Proposals must be submitted in writing via email by 11:59 p.m. EST on 31 August 2015 to email 192.FW.MSC@US.AF.MIL. DESCRIPTION OF AGREEMENT COURT REPORTER SERVICES The purpose of this agreement is to provide COURT REPORTER SERVICES for the Virginia Air National Guard during hearings. Vendor shall provide all materials, equipment, transportation and labor necessary to provide court reporter services IAW the description of agreement and PWS. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this blanket purchase agreement by authorized personnel. This agreement is not a contract. GOVERNMENT LIABILITY: The government assumes no liability for calls made against this agreement by individuals not appointed as an quote mark authorized caller quote mark in writing. The Vendor shall notify the Contracting Officer if any individual attempts to place a call, and is not designated via letter a person authorized to place calls. PRICING: Prices will be in accordance with the price list that it is in effect when the call is made. Price lists are firm-fixed price; however, the vendor may offer voluntary price reductions for previously approved items without written approval. PLACING CALLS: A BPA Call will be issued by the contracting officer. No other form of notice will constitute an obligation by the Gov't. PERFORMANCE PERIOD: This agreement will be in effect for five years or until such time either party to this agreement requests cancellation (30 day notice required). INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA: Maj Emily Huffman PURCHASE LIMITATIONS: Calls will not exceed $10,000.00. Total calls for the entire term of the BPA may not exceed $150K. DELIVERY TICKETS/INVOICES: All services provided under this agreement shall be accompanied by standard original delivery ticket or sales slip. An itemized invoice (1 copy) shall be submitted within 10 calendar days after services have been provided and upon expiration/cancellation of this BPA for all services rendered during a billing period and for which payment has not been received. Invoices shall detail the following information: 1.Name of Company 2.Blanket Purchase Agreement number and call number(s) 4.Service date(s) 5.Quantity and unit price of items charged less applicable discounts SUBMIT INVOICES TO: EMILY HUFFMAN emily.huffman@us.af.mil PAYMENT MADE BY:Government Purchase Card (VISA) BPA ADMINISTRATION: All issues regarding the terms and conditions, payment and collection of debts should be referred to the Contracting Officer in writing: 192 MSG/MSC Attn: SMSgt Amy Daniels 165 Sweeney Blvd, Suite 214 PH: 757-225-1794 amy.daniels@langley.af.mil SALES TAX: All orders placed under this agreement are instruments of the United States of America and that the supplies or services ordered thereon are for the exclusive use of an agency of the United States of America. (Federal Acquisition Regulation, Part 29) The Federal Government is not liable for State and Local Taxes. WAGES: A wage rate determination, issued by the U.S. Department of Labor is incorporated into this agreement. The wages indicated are the minimum that must be paid to all laborers under this agreement. The Vendor is advised that this acquisition is subject to the requirement of the service agreement act of 1965, as Amended (41 USC 351-358) and attention is invited to the obligation of the Vendor under section 4(c) of the amended service agreement act. Any questions regarding the extent of these obligations should be addressed to the department of labor. The register of wage determinations and fringe benefits is applicable to this agreement: PERFORMANCE WORK STATEMENT COURT REPORTER SERVICES 1.1 SCOPE OF WORK: Vendor shall provide all materials, equipment, transportation and labor necessary to provide court reporter services. 1.2 SPECIFIC TASKS: Vendor shall provide the following services in accordance with standard commercial practices: Task 1 - The service provider shall provide court reporter services at hearings. Task 2 - The service provider shall provide verbatim legal transcription of all audio files. Task 3 - The service provider shall ensure all transcription work is conducted within the United States. Task 4 -- The service provider shall not include names of witnesses or interviewees on any external documents. Task 5 - The service provider shall identify speakers throughout the documents. Task 6- The service provider shall provide an initial TRANSCRIPT via electronic copy (.pdf) of each hearing to the Virginia Air National Guard Legal Office for authentication no later than 30 calendar days of the completion of the hearing. Task 7 - After authentication, the service provider shall provide the Virginia Air National Guard Legal Office with one final hard copy (paper) and one final electronic copy (.pdf), within 14 calendar days. Task 8 - The service provider shall ensure transcripts are maintained in strict confidence and free from unauthorized disclosure. Task 9 - The service provider shall turn over physical audio files after each call to the COR. 1.3 QUALITY ASSURANCE: The Government will monitor the vendor's performance under this Agreement using the following procedures: The COR shall review compliance with the BPA terms. Primary methods: Customer complaints and physical inspections. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice given, and confirmed in writing to the vendor in the form of a Vendor Discrepancy Report. The vendor will reply in writing, giving the reasons for the unsatisfactory condition, the corrective action taken, and the procedures developed to prevent recurrence. Standard and Acceptable Quality Level (AQL): The acceptable percentage for each task is detailed on the Service Delivery Summary below. SERVICE DELIVERY SUMMARY Performance RequirementStandardSurveillance MethodCorrective Action for Unsatisfactory Performance The Vendor shall provide. Verbatim legal transcription of all audio files using standard commercial practices.Verbatim legal transcription, zero errors.100% Inspection by COR Re-performance by the Vendor at no additional cost to the government. The Vendor shall provide an electronic copy (.pdf) of each discharge Board proceedings within 30 calendar days of board completion for authentication. Delivery within 30 days of board completion with no more than 1 delay per monthly cycle.100% Inspection by CORReduction in service fees by 15% during unsatisfactory monthly cycle The Vendor shall provide two hard copies and an electronic copy (.pdf) of each authenticated transcript within 14 calendar days to the Legal Office.Delivery within 14 days of board completion with no more than 1 delay per monthly cycle. 100% Inspection by CORReduction in service fees by 15% during unsatisfactory monthly cycle Transcripts shall be maintained in strict confidence and free from unauthorized disclosure. Protection and safe guard measures 100% of the time, zero errors.100% Inspection by CORCancellation of agreement may be considered; case-by-case review 1.4 INSPECTION AND ACCEPTANCE The finished product will be inspected by the Vendor and the Contracting Officer Representative (COR) for compliance with agreement objectives. Certification by the Government of satisfactory services provided is contingent upon the Vendor performing in accordance with the terms and conditions of the referenced agreement. The COR will record all pertinent surveillance observations outlined in the Quality Assurance Surveillance Plan (QASP) upon completion of work. The COR may submit a Quality Assurance Surveillance Plan Report at any time and as often as necessary to document quality levels. A copy of the QASP and each report shall be given to the Vendor and the Contracting Officer. When an observation indicates performance requirements are not being met, the COR will notify the Vendor. The Vendor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance of any portion of the PWS at no additional cost. Surveillance will be accomplished according to standard inspection procedures or other agreement provisions. Any action taken by the contracting officer as a result of surveillance will be in accordance with the terms of this agreement. The Contracting Officer will assume a quality performance rating of quote mark satisfactory quote mark on all measured deliverables unless otherwise notified by the COR. By approving service and/or deliverables, the COR confirms the quality performance rating of quote mark satisfactory quote mark unless otherwise annotated. At the end of the agreement period of performance, the COR will submit to the Contracting Officer, a final Quality Performance Checklist to document the quality performance rating during the performance period. The Vendor will be notified of any unsatisfactory rating, either in the individual element or in the overall rating. Prior to completing the evaluation, the Vendor may comment on the rating and all Vendor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use. 1.5 GREEN PROCUREMENT. In order to comply with the affirmative procurement requirements of Section 6007 of the Resource Conservation and Recovery Act (RCRA), Executive Orders 13101 and 13148 (Green Procurement Program (GPP)), the Farm Security and Rural Investment Act of 2002 (FSRIA) expanded by the Food, Conservation, and Energy Act of 2008 (2008 Farm Bill), the Vendor shall: 1. Use recycled and recovered materials and products identified in the U.S. EPA's Comprehensive Procurement Guidelines (CPG). The latest CPG product list, and the specific recycled content requirements for each product, can be found on the U.S. EPA's website (www.epa.gov/cpg). 2. Use bio-based materials and products identified in the United States Department of Agriculture's (USDA) Designated Items list (DIL). The latest Designated Products List can be found at www.biopreferred.gov 3. When providing equipment to the Government as part of the service, use energy star items identified on the Department of Energy's website, http://www.energystar.gov/index.cfm?fuseaction=find_a_product. 4. The Vendor shall provide EPA Designated and Bio-Based products containing the required content unless the item cannot be acquired: a.Competitively within a reasonable time frame. b.Meeting the appropriate performance standards. c.At a reasonable price. 5. Items identified in the US EPA's CPG and USDA DIL shall be viewed as the minimum that can be considered when evaluating recycled/reused materials and bio-based. Other materials and products not listed, but commonly used in industry outside of the government, shall also be considered. 6. Material and product submittals for all recycled content and bio-based items shall list the recycled/recovered materials and bio-based minimum content used and the percentage content listed. 1.6 ECMRA REPORTING The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://afcmra.hqda.pentagon.mil/Login.aspx (Air Force) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: (855) 723-2672 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) The Contracting Officer Representative (COR) will monitor Contractor performance and complete the Quality Assurance Worksheet provided below on a monthly basis. The Quality Assurance Worksheet will be submitted directly to the Contracting Officer with a copy to the Contractor following the first month of performance, not later than the 5th day of each month following the service. Future months will be submitted to the Contracting Officer and the Contractor, (and the COR if involvement is warranted; i.e. other than a green rating). The COR will assume a quality performance rating of quote mark Green quote mark on all measured deliverables unless otherwise notified. The quality rating may change from quote mark Green quote mark to quote mark Red quote mark without notice. We anticipate the COR utilizing the quote mark Yellow quote mark quality rating to alert the contracting office and the COR of quality issues that have the potential for a quote mark Red quote mark quality rating if corrective action is not taken. At the end of the task order period of performance or annually, the COR will be asked to complete a Quality Performance Review to document the quality performance rating during the performance period. This will be submitted to the Contracting Officer. The COR may submit a Quality Assurance Worksheet at anytime and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency. If deemed necessary by the Contracting Officer, there will be quarterly reviews to ensure compliance with this QASP. The quarterly reviews will include at a minimum the Contracting Officer, COR, Contractor/Business Manager. The COR referred to is SMSgt Eric Jones RatingDescription GreenYes performance and technical specifications are being met at AQL. YellowYes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs Contractor attention. The Customer must identify what component of the deliverable and/or service requires attention. Red No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate Contractor resolution. The Customer must identify what component of the deliverable and/or service is below the minimum AQL. __________________________________ Name/Signature of COR __________________________________ Name/Signature of Contracting Officer MONTHLY QUALITY ASSURANCE WORKSHEET Measured Area Quality RatingCauseEffect on MissionAction Required / Date The Vendor shall provide. Verbatim legal transcription of all audio files using standard commercial practices.GREENComments mandatory for quote mark Deficient quote mark QA Rating. YELLOW RED The Vendor shall provide an electronic copy (.pdf) of each discharge Board proceedings within 30 calendar days of board completion for authentication.GREENComments mandatory for quote mark Deficient quote mark QA Rating. YELLOW RED The Vendor shall provide two hard copies and an electronic copy (.pdf) of each authenticated transcript within 14 calendar days to the Legal Office.GREENComments mandatory for quote mark Deficient quote mark QA Rating. YELLOW RED Transcripts shall be maintained in strict confidence and free from unauthorized disclosure. GREENComments mandatory for quote mark Deficient quote mark QA Rating. YELLOW RED __________________________________ Name/Signature of COR/Date
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA44/W912LQ-15-A-3005/listing.html)
- Place of Performance
- Address: USPFO for Virginia Building 316, Fort Pickett, Blackstone VA
- Zip Code: 23824-6316
- Zip Code: 23824-6316
- Record
- SN03845460-W 20150821/150819235358-bc26e24c86fd963c7c839ac258b76b64 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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