SOURCES SOUGHT
66 -- Incucyte Zoom Microscope, Plus three (3) one year option agreement
- Notice Date
- 8/3/2015
- Notice Type
- Sources Sought
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services - Rockville, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001, United States
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA-SS-1151811
- Archive Date
- 8/27/2015
- Point of Contact
- Heather Kinsey, Phone: 2404027591
- E-Mail Address
-
heather.kinsey@fda.hhs.gov
(heather.kinsey@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- General Information: Document Type: Sources Sought - FDA-SS-1151811 Release Date: August 3, 2015, 2015 Response Date: August 13, 2015 at 12:00pm EST via email to Heather.Kinsey@fda.hhs.gov Contracting Office Address: Food and Drug Administration, 5630 Fisher Lane, Rockville, Maryland 20857; Attn: Heather Kinsey, Contract Specialist Description of Services/Supplies: Incucyte Zoom Microscope, Plus three (3) one year option agreement. CONTRACTING OFFICE U.S. Department of Health and Human Services (DHHS) Food and Drug Administration Agency (FDA) / Office of Acquisitions and Grants Services (OAGS) DESCRIPTION This is a SOURCES SOUGHT NOTICE to determine the availability and capability of small businesses (including certified 8(a), Small Disadvantaged, and HUBZone firms; veteran and service-disabled veteran-owned small businesses, and women-owned small businesses) for the purchase of Microscope BRAND NAME OR EQUAL to the Incucyte Zoom Microscope, Plus three (3) one year option agreement. The Contractor's capability statement shall demonstrate the company's ability to meet the following requirement. Please provide a detailed description of your company's (including its teammates, if applicable) experience and demonstrated abilities to deliver the following: SALIENT CHARACTERISTICS • The microscopic system shall include 4x, 10x, and 20x objectives. These objectives need to facilitate high definition imaging. • The microscopic imaging system shall operate from within a standard tissue culture incubator (equivalent to a Heracell240i CO2 incubator). The system shall be capable of capturing images without interacting with or removing cells from the incubator. A system that requires movement of samples from incubator to microscopic imaging system will not meet this requirement. The microscopic imaging system must be able to operate within the incubator. The microscopic imaging system must be capable of maintaining the samples at 37⁰C under 5% CO2. • System shall possess automated hands-free operation for periods up to 30 days and must be capable of automatically generating kinetic growth curves for cells. • The system shall have both high definition phase contrast optics and dual wavelength fluorescence optics optimized for both GFP and RFP. • The high definition optics shall image standard plastic 96 and 384 well tissue culture plates without any sidewall or meniscus effects. The system shall also be able to simultaneously monitor 6 culture plates of mixed "SBS Recommended Microplate Specification" format. • The microscope shall auto-locate and auto-focus for all positions imaged. Compatibility with standard tissue culture vessels is essential. Systems which require the use of any custom tissue culture vessel will not be acceptable. • Instrument shall include any software necessary to operate the unit and must include controller and other accessories needed to connect unit to network and FDA owned Windows 7 PC. • The system shall be compatible with the following vessels and the software shall contain imaging templates for: 384 well microplates, 96 well microplates, 48 well plates, 24 well plates, 12 well plates, 6 well plates, 92.6 sq. cm. Roboflask, 500 sq.cm. Tripleflask, 84 sq.cm. Autoflask, 225 sq.cm. flasks, 185 sq.cm. flasks, 182 sq.cm. flasks, 175 sq.cm. flasks, 162 sq.cm. flasks, 150 sq.cm. flasks, 75 sq.cm. flasks, 25 sq.cm. flasks, 35mm dishes, 60 mm dishes, 100mm dishes, 150mm dishes and multiple formats of cell culture microslides. • Warranty/Maintenance Agreement: Entire system shall be warranted for parts and labor for 12 months from date of acceptance, including one PM visit. Warranty service shall be equivalent to the maintenance agreement requested in the next section. • Option Year Maintenance Agreement: As part of this purchase, CVM seeks an option year maintenance agreement for three option years, beginning on the expiration of the warranty. This shall not obligate CVM to purchase the maintenance agreement. The specific requirements for this optional maintenance agreement are: a. Service contract coverage shall include trouble-shooting capabilities based on complete knowledge of the entire instrument, immediate access to certified replacement parts, and immediate access to improvements and new procedures provided by the original vendor and manufacturer. b. Service shall be provided by service engineers who are trained and certified by the original manufacturer of the instrument. Engineers shall have access to the manufacturer's latest technical developments, repair procedures, application updates, diagnostic software, and planned maintenance procedures. c. The contract shall enable the project officer or their designee to have access to the manufacturer's call center at regular business hours (8 am to 5 pm EST) for technical assistance, which is staffed by engineers who provide a high level of expertise for troubleshooting the instrument. d. The supplier shall be able to guarantee that a service engineer will be able to work on site within four business days of receiving a call from CVM. • One (1) preventative maintenance inspection shall be performed during the 12 o month period with all travel, labor, and parts included. This inspection shall o include routine preventative maintenance of the instrument, calibration, o electrical safety testing and any other preventative maintenance measures o deemed necessary by the vendor • All software updates to the scientific instrument and/or system software and related installation of such instrument updates and/or system software during the Agreement Term • Respond to requests for emergency on-site service and/or non-emergency requests (Monday-Friday, excluding vendor and Federal holidays) within 3 business days(72 hours). • Upon the on-site visit, the contractor shall assess the scientific equipment and determine if the repairs needed to the scientific equipment are covered under the current service maintenance agreement. If the repairs are not covered under the service maintenance agreement, the contractor shall submit a quote to the Government for review and approval or negotiation, which shall include travel costs, parts costs and labor costs. Turnaround time for an emergency or non-emergency on-site visit to completion of repairs shall not exceed 5 business days (120 hours).  For repairs up to $2,500, not covered by the Maintenance/Support Agreement, the Government shall pay the vendor (with proper Government approvals) with a Government Purchase Card  For repairs over $2,500, not covered by the Maintenance/Support Agreement, the Government will issue a Purchase Order for the repairs  repair work that is not covered by the Maintenance/Support Agreement shall not be initiated by the vendor unless the Government has given the vendor proper authorization i. One year warranty on all parts and labor h. Service Records and Reports: The vendor shall, commensurate with the completion of each service call, provide the end user of the equipment with a copy of the field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, on-site hours expended and parts/components replaced. In addition, the vendor shall provide monthly reports to the FDA COR and Contract Specialist, not later than the 5th workday following the end of each month, summarizing all maintenance and repair activities (including warranty work) for the previous month; negative reports are required. • Delivery/Installation: The vendor is responsible for delivery of the instrument to CVM's facility located at 8401 Muirkirk Road, Module II, Laurel, MD 20708. If the vendor is not installing on the day of delivery, the delivery shall be made to the loading dock and moved into location on the date of installation. The vendor is responsible for installation of the instrument. Delivery hours are 10AM-4PM, Monday-Friday. • Acceptance: The vendor will demonstrate upon installation that the item will meet all performance specifications by the manufacturer. The instrument will not be accepted until those performance specifications have been met. Sufficient initial training will be provided during installation such that CVM operators may independently operate the instrument and increase familiarity and proficiency. • Subsequent Training (after Installation and Acceptance): The proposal shall include an on-site multi-day training for multiple users (no more than 10 employees), covering instrument operation, data acquisition software, and basic instrument maintenance, after the instrument has been accepted and CVM operators have become familiar with the system. This training session will be arranged by CVM project officer. This multi-day training should be for 3-5 days. Responses to this notice shall be limited to 5 pages, and must include: 1. Company name, mailing address, e-mail address, telephone and FAX numbers, website address (if available), and the name, telephone number, and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives. 2. Name, title, telephone number, and e-mail addresses of individuals who can verify the demonstrated capabilities identified in the responses. 3. Business size for NAICS 334516 (size standard of 500 employees) and status, if qualified as an 8(a) firm (must be certified by SBA), Small Disadvantaged Business (must be certified by SBA), Woman-Owned Small Business, HUBZone firm (must be certified by SBA), and/or Service-Disabled Veteran-Owned Small Business (must be listed in the VetBiz Vendor Information Pages). 4. DUNS number, CAGE Code, Tax Identification Number, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies also must be registered in the System for Award Management (SAM) to be considered as potential sources. 5. If applicable, identification of the firm's GSA Schedule contract(s) by Schedule number and contract number and SINs that are applicable to this potential requirement are also requested. 6. If the company has a Government approved accounting system, please identify the agency that approved the system. 7. Evidence of experience in work similar in type and scope to include contract numbers, project titles, dollar amounts, points of contact and telephone numbers 8. Past performance references with points of contact and telephone numbers. At least three references are requested. Please submit copies of any documentation such as letters or certificates to indicate the firm's status (see item #3, above). Teaming arrangements are acceptable, and the information required above on the company responding to this announcement, should also be provided for each entity expected to be teammates of the respondent for performance of this work. To the maximum extent possible, please submit non-proprietary information. Any proprietary information submitted should be identified as such and will be properly protected from disclosure. This notice is for planning purposes only, and does not constitute an Invitation for Bids, Request for Proposals, Solicitation, Request for Quotes, or an indication the Government will contract for the items contained in this announcement. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement. Responses to this notice must be received via email to Contract Specialist Heather Kinsey at Heather.Kinsey@fda.hhs.gov no later than 12:00 PM Eastern time on Thursday, August 13, 2015 for consideration. Responses to this announcement will not be returned, nor any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation, and the FDA may contact one or more respondents for clarifications and to enhance the Governments understanding. This announcement is Government market research, and may result in revisions in both its requirements and its acquisition strategy based on industry responses.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA-SS-1151811/listing.html)
- Place of Performance
- Address: Laurel, Maryland, 20708, United States
- Zip Code: 20708
- Zip Code: 20708
- Record
- SN03821573-W 20150805/150803235622-8fff92ea2f60a57f5b86577a5de22016 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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