Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 25, 2015 FBO #4992
DOCUMENT

C -- AE to Renovate Building 6 at Alvin C. York VA Medical Center, Project 626A4-16-103 - Attachment

Notice Date

7/23/2015
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24915R0666
 

Response Due

8/24/2015
 

Archive Date

10/23/2015
 

Point of Contact

Keith Nestinger
 

E-Mail Address

Contract Officer
(keith.nestinger@va.gov)
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

DESCRIPTION: This is a Pre-Solicitation Notice for the following services "Architectural and Engineering Services to Renovate Building 6 at the Alvin C. York VA Medical Center, Project# 626A4-16-103" at the Tennessee Valley Healthcare System VA Medical Center, 3400 Lebanon Pike, Murfreesboro, TN, 37129. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON ALL THE PROVIDED SF330's. Interested firms should submit their current SF330 to keith.nestinger@va.gov. The SF330s are due on August 24, 2015 at 2:00 PM Central Time. Department Of Veterans Affairs TVHS, Murfreesboro Campus Requirements for A/E Services Project 626A4-16-103 Renovate Building 6 I.GENERAL SCOPE OF WORK: The A/E shall provide all necessary professional design services to prepare complete contract drawings, specifications, technical reports, and cost estimates, including services throughout construction for the renovation of Building 6 at the historic Alvin C. York Campus of the VA Tennessee Valley Healthcare System, 3400 Lebanon Pike, Murfreesboro, TN, 37129. Work includes, but is not limited to, architectural, civil, mechanical, electrical, power, lighting and systems, interior design, plumbing, security systems, access control, fire alarm/protection systems, data/communications, controls, industrial hygiene abatement, and cost control / estimating. The A/E will design to consolidate administrative and clinical support by renovating the eastern half of Building. The renovations will be done on the Ground Floor, 1st Floor (A) and 2nd Floor (B). II. STATEMENT OF PROJECT OBJECTIVES: It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate, and document the existing related locations affected, and all systems necessary in order to gain the knowledge and insight necessary to prepare quality, accurate documents in a professional manner to accomplish the following: A.Incorporate a contemporary design philosophy. This project shall maximize space efficiency by employing open office concepts in combination with enclosed private and group offices. B.Renovate approximately 22,000 square feet Building 6 (east) to meet codes, guidelines, standards and VA needs. The complete renovation of space on the east end of the Building 6 shall be comprehensive whole building approach, encompassing all components such as offices, cubicles, toilets and conference rooms. corridors, lobbies, elevator finishes, equipment planning (expendable and non-expendable), furniture planning, chases and stairwells, evaluation of and any needed replacement of building service equipment, staff flow and efficiencies, interior signage and wayfinding. 1. Building electrical power has been upgraded. Project electrical work is primarily distribution for reconfigured space. 2. Besides finishes, elevator upgrades are not part of the project. 3. Building has new air handling units in the attic, but ductwork accessories, distribution, takeoff and transition corrections are required, including chase ductwork. Plenum returns shall be converted to a fully ducted system. Except for control upgrades associated with recent improvements, the majority of the building has pneumatic controls and needs to be upgraded to native BACnet DDC Controls. Mechanical, Electrical, and Plumbing will be designed to accommodate renovations. 4. The building access control and security systems have been upgraded. 5. Building exterior and envelope is in good condition. Exterior improvements should be limited to building accessibility and entrances. Evaluate life safety, canopies, doors / hardware, windows, stairs, ramps and walkways and design corrections. Windows are not leaking, but are reaching their life expectancy. Window gaskets/seals are breaking-down and energy efficiency needs improvement. 6. Existing interior signage and wayfinding is in good condition and is consistent with the rest of the facilities on campus. Design can reuse / modify existing signage and supplement as necessary. C.Energy efficiency and cost savings shall be considered in all design decisions. Design to applicable sections of the TVHS Energy Requirements and Design Guide for specific energy guidance. D.Abate asbestos within the confines of the project. The goal is to be 100% asbestos free. E.Space shall be aesthetically pleasing with a comfortable, soothing work environment that takes advantage of natural and borrowed light and controls sound / noise. III.STATEMENT OF A/E TASKS: A.The A/E shall furnish all services for a complete design development documents including construction documents, and construction period services as specified in this Statement of Work. 1. Necessary site survey work and evaluation such as verifying existing conditions, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Design Development. A/E shall furnish documentation and drawings of these findings, and address deficiencies in the design process. 2. The complete site survey work shall include a thorough investigation of existing conditions to accurately document and convey space dimensions for measured drawings, all utilities for affected areas, and utilities that traverse through affected areas, typical construction type and variations, and finishes. This information provides the necessary base drawings for the Schematic Development phase of Design Development. B.The A/E shall provide cost estimation, project scheduling, bid period and construction period services as further described in the contract. C.Design work shall be mindful of the historical integrity of the Alvin C. York campus. D.Design shall include applicable regulations and established VA standards, guidelines, criteria and design alerts. E.The A/E shall form a design team consisting of key designers and VA personnel, including affected users and services, and conduct meetings to accomplish a cohesive design that addresses facility issues and concerns. Design team meetings shall be held on site in conjunction with each phase of design and each submission. Additional meetings with individual user groups will be necessary to gather information and produce an effective design. F.The A/E shall provide multiple design concepts of the building interior as part of the Schematic Design phase. The AE shall present the concepts to the VA Design Team and fully discuss the merits (pros and cons) of each. The design team will select the concept that will be fully developed during Design Development (DDs) and Construction Documents (CDs). G.Design shall include applicable regulations and established standards for the proper procedures during abatement practices of asbestos containing material (ACM). H.A/E shall develop and execute a Quality Assurance (QA) plan that demonstrates the team approach and methodology for design review and improvements, including well documented comments / issues and resulting corrections. The QA plan shall be submitted to the VA along with the project schedule and shall describe each QA task that will be taken during the development of the various design submission packages. The design QA effort shall be led by a senior AE designer and the QA team shall include (at a minimum) an architect and a senior engineer that is not performing actual design work on the project. Completion of each QA task shall be initialed and dated by the responsible QA team member. A 100% completed QA review shall be submitted with each AE design submission, including the final construction document package submission. I. The A/E shall provide bid document preparation in quantities as specified in the contract. VA shall distribute to prospective bidders and handle construction procurement. J.The A/E shall provide design and construction period services. Changes in personnel from those who are proposed are strongly discouraged and should only be made out of absolute necessity. Any personnel changes must be approved in writing by the Contracting Officer. The registered individuals who will stamp the completed documents shall accomplish design work. K.A/E will coordinate with leading industry equipment manufacturers/vendor(s) to insure proper layout and support of equipment according to manufacturer's requirements. However, design drawings and specs shall be generic to promote fair and open competition. L.Current facility planning has yielded a construction budget with a magnitude of between $5M and $10M. Estimating and cost control shall be a part of every design phase and submission. M.Interior design shall include a minimum of three (3) color boards for each type of space. Interior design shall promote flow and wayfinding. IV. BASIS FOR DESIGN: A.Department of Veterans Affair's standards may be obtained from the Internet at http://www.cfm.va.gov/TIL/. B.Comply with VA Design Criteria. http://www.cfm.va.gov/TIL/. C.Compliance with the Physical Security design manuals for VA Facilities. http://www.cfm.va.gov/TIL/. D.Comply with VA TIL, PG-18-3, Design and Construction Procedures http://www.cfm.va.gov/TIL/cPro.asp E.Comply with VA TIL, PG-18-15, AE Design Submissions and Review. http://www.cfm.va.gov/til/aeDesSubReq.asp F.Design shall address the information conveyed in VA Design Alerts. http://www.cfm.va.gov/til/alert.asp G.Comply with Attachment 1 "TVHS Energy Requirements and Design Guide" (revision September 2014). H.Insure proper life safety and VA accessibility requirements. Code analysis will be clearly defined in the Construction Documents. There shall be a stamped life safety sheet. I.The awardee shall design within the construction budget provided at the time of contract award. The A/E design and estimate shall identify 20 percent of the total construction budget as viable deductive construction alternates by areas of work and/or phases. This will require individual estimates by clearly defined easily deductible areas or work. J.Comply with current applicable state, local, and federal codes, requirements and standards as well as codes/standards from other recognized authoritative bodies such as The Joint Commission. Other recognized bodies include but not limited to; Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), Gypsum Association (GA), International Building Code (IBC), National Electric Code (NEC), NFPA, National Environmental Balancing Bureau (NEBB), International Plumbing Code (IPC), OSHA, Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), and Uniform Federal Accessibility Standard (UFAS), American Barriers Act (ABA), and all other applicable codes and standards. V. DETAILED SUBMISSION REQUIREMENTS: Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to (http://www.cfm.va.gov/til/aeDesSubReq.asp). These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain, types of design. In some instances in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regards to the applicability of specific requirements shall be resolved with the COR prior to any submission deadline. Where "days" are stated, this refers to "calendar" not "work" days. A. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block: Work ElementCopiesDuration Design Kick-off Meeting1 Day Schematic 245 Days Gov't Review7 Days Design Development 1236 Days Gov't Review7 Days Design Development 2228 days Government Review7 days Construction Document 1228 Days Gov't Review5 Days Construction Document 2221 Days Government Review5 days Final Documents27 days Gov't Review3 days Total200 days B. VA submission review comments may be verbal, noted directly on review sets, or written list. The A/E shall be responsible for compiling and addressing review comments. AE shall coordinate and conduct on site submission review meetings following each submission. A/E shall produce and distribute meeting notes or minutes for VA review immediately after each submission review and design meeting. C. A/E shall furnish drawings with a separate stamped Life Safety sheet. D. For each submission, furnish electronic files in the latest version of Microsoft Office and Microsoft Word and/or AutoCAD 2013. Also submit 2 hardcopies of all drawings. Construction shop drawings are not required to be completed in AutoCAD. Also, submit one half size hard copy of A/E DD and CD submittals for energy review. E. The final 100% construction documents submission will include 2 full set of construction documents including all disciplines/packages and will be sealed and signed by the Architects and Engineers of Record. F. The final construction documents will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the resultant contract requirements.. G. If the final construction documents are not complete, the A/E must resubmit the package in its entirety. H.Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods and systems shown on the construction drawings in accordance with standard professional practice and the resulting contract. The specification submitted for review shall include: The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. A/E shall include a complete material submission log corresponding with the specifications. I.Final bid documents shall be reproduced as part of the contract. To 2 full sets and 2 half set of the Construction Bid Documents are to be delivered to the COR. Electronic files (Word, Adobe, Autocad 2013 as applicable) of the Construction Bid Documents will be provided to the COR and Contracting Officer. J.The required stamp of the licensed architect and engineer of record will be considered as certification of compliance with the contract requirements. K.Total time to accomplish Schematics, DDs, and CDs through final reproduced bid documents shall be 200 calendar days from the issuance of the Notice to Proceed. Each submission will require maximum 7 calendar days for VA review. A/E shall prepare a submission schedule based upon the submission table above so that the timeframes are met. VI. CONSTRUCTION PERIOD SERVICE REQUIREMENTS: A. Review of Submittals: A/E shall review all material submittals, schedules, shop drawings, test reports (as applicable), etc. Reviews shall be completed and submittals returned to the COR within 7 days of the A/E's receipt of the submittal. B. Review Analysis of Requests for Information, Change Orders, and Costs: A/E shall provide prompt response when contacted by the COR to review and provide analysis of construction contractor requests for information; change orders; and resulting cost adjustments. C. The A/E, when requested, shall assist the Contracting Officer and COR to interpret the construction documents and shall: (1) recommend any action(s) deemed suitable for the satisfactory prosecution of the construction work; (2) prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents; and (3) assess the preparation of Construction Contract Modifications initiated by or through VA to be executed in accordance with the Construction Documents. D. Site Visits: A/E shall provide 48 site visits (1 designer or engineer for 3 hours) during the construction period when requested by the Contracting Officer, in addition to the pre-bid conference and final inspections. A site visit "unit" is defined as a visit to the site by one individual for 3 hours when requested by the Contracting Officer or COR. Multiple "units" may be required when more than one individual or an extended time period is required to inspect the work. The COR has the prerogative to determine the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies, and recommend appropriate corrective actions. E. "Record Drawings" Requirement: A/E shall revise the solicitation documents if necessary and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on hard (bond) copy and on electronic media. Electronic media drawings shall be in PDF and AutoCAD 2013 and always electronically stamped. Compatibility means that data can be accessed directly by target system without translation or processing of data files. Final electronic media specifications shall be in Microsoft Word 2010 Format and PDF format. AE shall also update the Campus Asbestos Survey to show project changes. VII. MATERIALS TO BE FURNISHED TO THE SELECTED A/E BY VA: A.Drawing Files -- AutoCAD files of the campus site plan and architectural floor plans are available. Station utility drawing file hard copies will be made available for the AE to copy and scan. The accuracy of drawings is not guaranteed and shall be used for general information only. Actual conditions shall be field verified by the A/E. B. Attachment 1 - TVHS Energy Conservation Project Requirements and Design Guide Sept. 2014 C. Attachment 2 - Murfreesboro Asbestos Survey D. Attachment 3 - Building 6 Ground Floor Plan E. Attachment 4 - Building 6 First Floor Plan F. Attachment 5 - Building 6 Second Floor Plan VIII. GEOGRAPHICAL LOCALITY The A/E shall be geographically located within 200 mile radius of the VA Tennessee Valley Healthcare System, Alvin C. York Campus. The submitted SF330s will be evaluated on the following criteria: (1) Professional qualifications necessary for satisfactory performance of required services. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) Capacity to accomplish the work in the required time. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. (6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF330. THE ESTIMATED MAGNITUDE OF CONSTRUCTION FOR PROJECT 626A4-16-1 IS BETWEEN $5M AND $10M. GEOGRAPHICAL LOCALITY - A/E FIRM SHALL HAVE OFFICES LOCATED WITHIN 200 MILE RADIUS OF THE TVHS ALVIN C. YORK VA MEDICAL CENTER. Requirement for Electronic Submission All responses to this solicitation must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1.Files readable using the current Microsoft* Office version Products: Word, Excel, Power Point. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2.Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3.Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4.Please note that we can no longer accept.zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a.Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation or Offer depending on the solicitation type. b.Size: Maximum size of the e-mail message shall not exceed five (5) Megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1.Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2.Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3.To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4.The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of your SF330. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of your SF330 submission will result in the offeror's submittal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24915R0666/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-15-R-0666 VA249-15-R-0666_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2185833&FileName=VA249-15-R-0666-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2185833&FileName=VA249-15-R-0666-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Alvin C. York VA Medical Center;3400 Lebanon Pike;Murfreesboro, TN.

Zip Code: 37129
 

Record

SN03808334-W 20150725/150723235746-588ac493d6477ad1b5842a57b64b0298 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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