SOURCES SOUGHT
J -- LAND MOBILE RELOCATION MAINTENANCE SERVICE
- Notice Date
- 7/20/2015
- Notice Type
- Sources Sought
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- NASA/Goddard Space Flight Center, Code 210.P, Greenbelt, MD
- ZIP Code
- 00000
- Solicitation Number
- NNG15557661R
- Response Due
- 7/24/2015
- Archive Date
- 7/20/2016
- Point of Contact
- Nina Albritton, Contract Specialist, Phone 301-286-1915, Email nina.a.albritton@nasa.gov
- E-Mail Address
-
Nina Albritton
(nina.a.albritton@nasa.gov)
- Small Business Set-Aside
- N/A
- Description
- NASA/GSFC is hereby soliciting information about potential sources for Land Mobile Relocation (LMR) Maintenance Service in support of NASA/GSFC (Code 760) Communications and Security Services Division (CSSD). The National Aeronautics and Space Administration (NASA) Goddard Space Flight Center (GSFC), is seeking capability statements from all interested parties including Small, Small Disadvantaged (SDB), 8(a), Woman-owned (WOSB), Veteran Owned (VOSB), Service Disabled Veteran Owned (SD-VOSB), Historically Underutilized Business Zone (HUBZone) businesses, and Historically Black Colleges and Universities (HBCU)/Minority Institutions (MI) for the purpose of determining the appropriate level of competition and/or small business subcontracting goals for Land Mobile Relocation Maintenance Service. The Government reserves the right to consider a Small 8(a), Woman-owned (WOSB), Service Disabled Veteran (SD-VOSB), or HUBZone business set-aside based on responses hereto. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. It is the potential offerors responsibility to monitor these sites for the release of any solicitation or synopsis. Goddard Space Flight Center (GSFC) Greenbelt, Maryland and Wallops Flight Facility (WFF) Wallops Island, Virginia both have an ongoing maintenance service requirement on its Enhanced Digital Access Communication System (EDACS) better known as its autonomous Land Mobile Radio (LMR) systems. The systems support emergency preparedness communication requirements in addition to routine day-to-day mission, logistics, safety, environmental, mechanical, information services, facility, and security communications needs.The Contractor shall maintain and repair all system infrastructure as well as all hand-held and desktop units in order to meet these communications requirements. The Contractor shall provide preventative and corrective maintenance for all LMR system components at Greenbelt and WFF. Hardware maintenance includes bi-annual preventative maintenance pursuant to manufacturer recommendations and repair or replacement of failed parts. Software maintenance includes the fielding of firmware, application software, and Operating System (OS) updates to improve functionality or the information technology (IT) security and availability of the LMR system; and corrective action as required to maintain operational software.The Contractor has the responsibility to ensure that replacement parts for the core system are readily accessible to support corrective maintenance service levels defined herein. The Greenbelt LMR system consists of an integrated multi-site controller (IMC), management server, communication system director (CSD) server, CSD workstation, three C3 maestro dispatch consoles, an Exacom logging recorder, one 5-channel (multi-site) MASTR III trunking station, 2 Bi-Directional Amplifiers (BDAs), 6 magmount antennas, and 3 bandpass filters with amplifiers and a splitter. The Greenbelt LMR system is not connected to the Internet or any GFE network. The Contractor shall maintain and repair the existing Greenbelt hand-held, desktop radios and the infrastructure equipment. The WFF LMR system consists of an integrated multi-site controller (IMC), a communication system director (CSD) server, CSD workstation, three C3 maestro dispatch consoles, Nice Call Focus logging recorder, and two 5-channel (multi-site) MASTR III trunking stations. WFF currently operates 312 handheld radios (P5130, P7150 and P7170 models), 17 in-vehicle radios, and 6 desktop units. WFF 2-way radios and base stations will be repaired and maintained by site personnel. The contractor is not responsible for repairing WFF failed radios beyond the protection provided by a manufacturers warranty. The Contractor shall maintain and repair the infrastructure equipment and the services provided by this equipment, pursuant to maintenance requirements. The contractor shall provide a monthly report that includes all integration, preventative maintenance, and corrective maintenance activities performed during the given month, and a schedule for planned activities. The Contractor shall comply with its Safety and Health Plan as approved by NASA and included in the contract. In addition, the contractor shall comply with all applicable Federal, State, and local standards, directives, specifications, plans, and reporting procedures identified in the plan. All LMR equipment shall be installed, operated, and tested in accordance with NASA standards, 29 Code of Federal Regulations (CFR) 1910 Occupational Safety and Health Standards; 29 CFR 1926 Safety and Health Regulations for Construction; NASA Procedural Requirement (NPR) 8715.3 NASA General Safety Program Requirements, and relevant industry standards and practices including but not limited to FCC, NFPA, ANSI, ASME, NEMA, Underwriters Laboratories (UL), and Network Equipment Building System (NEBS) standards for safety. The LMR equipment currently meets all requirements of the current version of National Telecommunications and Information Administration (NTIA) Rules and Regulations for Radio Equipment, and operates entirely within the radio spectrum bands assigned by the NTIA. The assigned frequencies provide clear communication without bleed-over between frequencies. The Contractor shall obtain written permission from the COTR before any modifications to frequency or effective power. The Contractor shall maintain and support the talk-around service that provides direct communication between 2-way hand-held and desktop radios. In the event that the Government or Contractor suspects that the LMR system is interfering with GFE systems; the Contractor shall provide a written analysis of frequencies and power densities transmitted by the RF site, and take action to isolate and eliminate the source of interference. Greenbelt LMR Coverage All LMR system users shall be able to maintain clear, unbroken, and intermodulation free, two-way communication with other radio users within a minimum of a 7 mile radius from the antenna. Two-way communication shall be maintained whether using handheld or desktop radios from any location above or below ground. In the event that existing service is lost or degraded in any of the required service areas, within, or external to, the GSFC campus, the Contractor shall take action to restore service, which may include the installation of antennas or amplifiers to enhance coverage. WFF LMR Coverage All LMR system users shall be able to maintain clear, unbroken, and intermodulation free, two-way communication with site personnel within the borders of WFF, including the Main Base, Mainland, Island, and direct transit between sites. The Emergency Operations Center (911 Center) and Fire Stations, vehicles, and users shall have the capability to communicate on all WFF System frequencies, talk-groups, and mutual aide frequencies, including Navy Security. The mutual aide frequencies are 155.220 MHz, 155.255 MHz, 154.220 MHz, 154.430 MHz, 154.445 MHz, and 155.685 MHz; and includes the following participating counties: Worcester, Wicomico, Somerset, Accomack, Northampton, and the town of Chincoteague. Preventative Maintenance The Contractor shall perform Preventive Maintenance (PM) on all LMR system hardware on a bi-annual basis, in accordance with manufacturer PM procedures, which may include cleaning, lubrication, mechanical adjustment, electronic alignment, and any other PM activities required to maintain full performance standards. The Contractor shall notify NASA within 2 months after LMR application software updates are available, including but not limited to patches or product enhancements available through the Software FX maintenance program; identifying the nature of the update and any enhancements or new features contained within the update. The Contractor shall install such updates on fielded LMR components within 2 months after receiving written approval from NASA, and train NASA when new features are available. The Contractor shall use installed application software to perform an audit of system components and software revision levels, and provide the audit report to NASA in electronic form within 2 weeks following the installation of software updates or any material changes to the LMR system. The Contractor shall, upon NASAs request, assist in the vulnerability scanning process to ensure no operational impact to the LMR system. The Contractor shall, upon NASAs request, review results of GFE vulnerability scanning against the operational LMR system, assess the impact of applying recommended configuration or Operating System (OS) updates, and apply updates that are expected to improve the confidentiality, integrity, or availability of the LMR system without adversely affecting performance. The Contractor shall provide NASA a justification for not installing recommended updates. The Contractor shall maintain a M/A-COM Radio Personality Management (RPM) installation to create and reconfigure radio personality profiles for NASA/GSFC. The Contractor shall reconfigure hand-held and desktop radio with updated personalities when required, and provide updated personalities to NASA/GSFC in electronic form. The Contractor shall reprogram or reconfigure any handheld or desktop radios if required to activate new features, update configuration or firmware settings, or improve radio performance. Corrective Maintenance The Contractor shall possess certification by M/A-Com/Tyco-Electronics as an authorized service provider for a multi-site trunked EDACS communication system for a minimum of 5 consecutive years at the time of contract award; and maintain such certification for the term of the contract. The Contractor shall be available on a 24x7 basis, 365 days per year, for LMR outage notification. If potential system problems cannot be fixed remotely, the Contractor shall arrive on-site at GSFC to address the failure of LMR infrastructure and coverage enhancing equipment within 2 hours of outage notification, inclusive of travel time, on a 24x7 basis, 365 days per year.If unable to meet the 2-hour criteria, the Contractor shall notify the site personnel as soon as possible. The Contractor shall restore failed services within 4 hours of arriving on-site at Greenbelt and WFF, on a 24x7 basis, 365 days per year.The Contractor shall ensure that replacements parts for all infrastructure equipment are readily available in order to meet the 4-hour criteria for return to service. The fixed network equipment and coverage extending equipment for switching and audio distribution shall receive full remedial maintenance coverage for failures that occur due to normal operational usage. Upon receipt of a request for maintenance, the Contractor shall assess the problem and perform corrective action to restore the system to nominal operations capability. The Contractor shall perform remedial maintenance service on failed infrastructure components in accordance with manufacturers recommended maintenance procedures. The Contractor shall use original equipment replacement items when performing remedial maintenance. In the event that the original parts are not available, the Contractor may substitute parts of equivalent form and function that have been certified for use by relevant regulatory authorities. The availability of the LMR system to perform its intended function shall be a minimum of 99.995 percent within a consecutive period. For the Greenbelt system only, the Contractor shall repair all non-working hand-held and desktop radios and restore to original working condition within 4 weeks after receiving the defective unit. If the Contractor determines that a radio is broken beyond the possibility of repair, the Contractor shall return the defective unit to GSFC. The Contractor is not expected to repair lapel microphones, antennas, chargers, holsters, or any other radio accessories. Supplementary Parts The Contractor shall provide NASA the ability to purchase infrastructure equipment, hand-held and desktop radios, radio accessories, and labor from qualified engineers for the term of this contract. The Contractor shall complete the Indefinite Delivery Indefinite Quantity (IDIQ) price list in Appendix B in response to this SOW, including a labor rate for engineering services. The contractor may also provide other potential items that may be of value to GSFC to this list. Responses must include the following: name and address of firm, size of business, average annual revenue for the past 3 years and number of employees, ownership, whether they are large, or any category of small business*, number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners, prime contractor (if potential sub) or subcontractors (if potential prime); list of customers covering the past five years (highlight relevant work performed, contract numbers, contract type, dollar value of each procurement; and point of contact address and phone number). Please advise if the requirement is considered to be a commercial or commercial-type product. A commercial item is defined in FAR 2.101. This synopsis is for information and planning purposes and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. Respondents deemed fully qualified will be considered in any resultant solicitation for the requirement. All responses shall be submitted to Ms. Nina Albritton, Nina.A.Albritton@nasa.gov no later than 12:00 Noon EST July 24, 2015. Please reference Goddard Space Flight Center (GSFC) (Greenbelt & Wallops) LMR Maintenance Service in any response. Any referenced notes may be viewed at the following URLs linked below.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NASA/GSFC/OPDC20220/NNG15557661R/listing.html)
- Record
- SN03803761-W 20150722/150720235752-8fa3f245756d397ca583fe6771594b4c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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