SOURCES SOUGHT
99 -- Provision of procurement solutions for Smithsonian Office of Contracting - to include: sourcing and fulfillment of goods and services; storage of goods and on-line ordering capacity
- Notice Date
- 7/2/2015
- Notice Type
- Sources Sought
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Smithsonian Institution, Office of the Chief Financial Officer, Office of Contracting, 2011 Crystal Drive, Suite 350, Arlington, Virginia, 22202
- ZIP Code
- 22202
- Solicitation Number
- F15SOL10053
- Point of Contact
- Thomas E. Dempsey, Phone: 202/633-7259, Dottie D Leffler, Phone: (202) 275-1600
- E-Mail Address
-
dempseyt@si.edu, lefflerd@contracting.si.edu
(dempseyt@si.edu, lefflerd@contracting.si.edu)
- Small Business Set-Aside
- N/A
- Description
- SOURCES SOUGHT SYNOPSIS. This announcement serves as a Sources Sought synopsis issued for the purpose of market research in accordance with Federal Acquisition Regulation (FAR) Part 10. This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation nor is this notice a request for quotation. DO NOT submit a quote or proposal in response to this synopsis. The Smithsonian Institution's Office of Contracting and Personal Property Management (OCon&PPM) oversees the procurement of goods and services for the operation of the Institution's programs. OCon&PPM seeks to procure third-party services for the sourcing, ordering, warehousing, fulfillment and delivery of commonly used commodities. The Smithsonian Institution ("SI") seeks potential business sources to perform non-personal services to support the need as detailed below. The SI reserves the right to determine if a SB set-aside is appropriate. Additionally, we reserve the right to determine if one of the targeted socio-economic is appropriate for a set-aside based on responses to this notice and other pertinent information gathered by the contracting officer. In order for the SI to make a SB set-aside determination, it is emphasized that SB concerns provide sufficient written information to indicate their capacity and capability to successfully perform and manage all the required services. Firms responding to this announcement must be registered in the System for Award Management (SAM) and should include company name, cage code, point of contact, address and indicate if it is a small business, 8(a) concern, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, women-owned small business. The Government reserves the right to consider the acquisition for the 8(a) program based upon responses received to this sources sought announcement. The proposed contract is anticipated to be a base period and nine, one-year option periods. The North American Industry Classification System (NAICS) code for this acquisition is 561990, and the size standard for small business is $11 million. The Statement of Need for this requirement is as follows: The service provider will: • Source commodities required by the Smithsonian o Combine Smithsonian demand with that of other customers to negotiate more favorable terms and conditions than those that could be negotiated for the Smithsonian alone o Develop sourcing strategies that support the Smithsonian's small and disadvantaged business contracting goals o Source from Smithsonian-identified suppliers as requested o Source specific brand-name commodities as requested o Source services such as customizable printing services • Provide warehousing and fulfillment services for commodities in the program o Ensure sufficient supply of commodities in program to prevent stock outs and obsolescence  For Smithsonian-specific items (i.e., not part of a larger inventory being sourced for multiple customers), establish reorder points and minimum order quantities in consultation with OCon&PPM o Purchase and warehouse commodities at no up-front cost to the Smithsonian; charge for items upon issue to Smithsonian requesters via approved shopping carts o Provide alternative for Smithsonian to purchase bulk commodities up-front if advantageous, with service provider providing warehousing and fulfillment o Provide warehousing and fulfillment of custom Smithsonian printed materials, such as visitor guides and brochures o Provide next-day fulfillment and delivery to commodities ordered by 4PM for all primary Smithsonian locations (NOTE: we would need to attach a list) o Allow delivery to be specified by commodity to the requesters' delivery address or a central Smithsonian receiving location • Provide on-line ordering capability with a Smithsonian-specific catalog o Create and maintain a product catalog specific to the Smithsonian that includes items sourced for the Smithsonian at the negotiated prices o Provide a catalog search function that allows user to search the catalog for commodities sourced under the program o At shopping cart creation, notify user if requested commodities are available for shipment or are backordered, with an estimated availability date o Support ordering of customizable products, such as printing o Allow the Smithsonian to establish users  Allow the Smithsonian to limit the commodities or commodity groups that can be ordered by user and/or user role  Allow the Smithsonian to specify spending limits by user, including per transaction and per day and/or month • Provide standard cXML interface to enable integration with the Smithsonian ERP system. o Support Procurement PunchOut access to interactive catalogues of approved products and provide item information for selected items using standard cXML messages o Support submission of electronic Purchase Orders via standard cXML based transactions o Support Payment via Purchase Card information contained in cXML Purchase Order o Support Payment via invoice using invoicing instructions included in the electronic Purchase Order o Support submission of electronic invoices using standard cXML formatted electronic invoices o Support Return to Vendors, Ship Notice Request and Cancellations via standard cXML based transactions • Permit entry and tracking of budgets o Allow budgets to be entered into the on-line ordering system by organization and/or commodity category (class code) o Support real-time reporting of budget status upon demand o Warn or prevent users from creating shopping carts that exceed budget • Provide flexible reporting of activity under the program o Provide reports showing spend over the life of the program by commodity category, vendor/supplier, organization, user, fiscal year; allow reporting by week, month, quarter and fiscal year, including comparative periods for trend analysis o Provide reports showing spend by vendor/supply business categories, such as small disadvantaged business categories o Allow the Smithsonian to define vendor/supply characteristics for reporting, such as small disadvantaged business categories Interested businesses should provide the following information: A. Company name, mailing address, cage code, DUNS number, point of contact (POC), POC telephone number and e- mail address. B. Business size status (i.e. 8(a), HUBZone, Woman/Women Owned or Service Disabled Veteran-Owned, small business, large business, etc.). C. Past Performance. Do you have past performance as a prime contractor or subcontractor on a service contract for similar requirements? If so, please provide the following information: Contract number, Name of Government Agency or Commercial Entity, Period of Performance, and an explanation of services provided as they relate to this Statement of Need. If your firm acted as a subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. D. Full detailed information confirming respondent's capacity to meet the requirements specified in the Statement of Need above. Responses are limited to not more than 10 pages. The Smithsonian will use this information, in addition to other information obtained, to determine whether its needs may be met by those responding to this Sources Sought Announcement. Only those entities responding to this Announcement who demonstrate they meet the Statement of Need detailed above may be considered for any subsequent Request for Proposal. In order to be considered, the responding entity must clearly demonstrate that it meets the requirements specified above in the Statement of Need. Responses are due no later than 3:00 PM (MST) on 31 July 2015 via e-mail. Questions and responses should be addressed to the Primary POC Mr. Thomas Dempsey, via email, to dempseyt@si.edu
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/SI/CFO/WashingtonDC/F15SOL10053/listing.html)
- Record
- SN03784784-W 20150704/150702235024-b71108dd8050e61b142ba9c4e8e99fed (fbodaily.com)
- Source
-
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