Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 03, 2015 FBO #4940
DOCUMENT

V -- Transplant Patients Lodging - Attachment

Notice Date

6/1/2015
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24915N0530
 

Response Due

6/11/2015
 

Archive Date

7/11/2015
 

Point of Contact

Lucille Moss
 

E-Mail Address

5-3416<br
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs Medical Center, NCO 9 Network Contracting Office, on behalf of Veterans Administration Medical Center Nashville, is conducting market research through this sources sought notice to seek sources for long term lodging for transplant patients for a base and 4 option years. The North American Industry Classification System (NAICS) Code for this acquisition is 721110. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, Do Not Request a Copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. SAM: Interested parties should register in the SAM as prescribed in FAR Clause 52.232-33. The SAM can be obtained by accessing the internet at www.sam.gov. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to Lucille.moss@va.gov via fax to (615) 849-3769 (Attn: Lucille Moss) no later than COB June 11, 2015@at 4:30 PM, Central Time with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: a. HuBZone Small Business Concern; b. Service-Disabled Veteran Owned Small Business Concern (SDVOSBC); c. Veteran Owned Small Business Concern (VOSBC); Small Business Concern; e. Large Business Concern 4. Documentation Verifying Small Business Certification: a. If claiming HuBZone status, provide a copy of your HuBZone Certificate from SBA. b. If claiming SDVOSBC status, provide documentation that shows the Service Disable Veteran (SDV) unconditionally owns 51 % of the business, controls the management and daily operations, and holds the highest officer position in the company. Documentation should also be provided to show that the SDV has a service-connected disability that has been determined by the Department of Defense or Department of Veteran Affairs. Finally, provide documentation that shows the business is small under the NAICS code 721110. c. If claiming VOSBC status, provide documentation that shows the Veteran unconditionally owns 51% of the business, controls the management and daily operation, make long-term decisions for the business, and holds the highest officer position in the company that works at the business fulltime during normal working hours. The documentation should also show the business is small under the NAICS code 721110. d. If claiming Small Business status, provide documentation to show the business is small under NAICS code 721110. Statement of Work VA Tennessee Valley Healthcare System (VA TVHS) Transplant Service Contracted Lodging 1.0 INTRODUCTION The U.S. Department of Veterans Affairs requires the use of 355 furnished hotel or motel suites/kitchenettes per week. The rooms offered shall be within a ten-mile radius of the VA Medical Center, 1310 24th Ave. S, Nashville, TN 37212. A kitchenette is defined as being a furnished room or motel room that (at a minimum) includes a microwave, refrigerator, cookware, dishes, utensils and a two burner stovetop. The rooms offered shall be within a 5 mile radius of the VA Medical Center. 2.0 SCOPE 2.1 The contractor shall provide 355 fully furnished hotel or motel suites/kitchenettes per week. The following is the daily room estimate: Sunday 65 rooms, Monday 65 rooms, Tuesday 45 rooms, Wednesday 45 rooms, Thursday 45 rooms, Friday 45 rooms, Saturday 45 room. The lodging facility must block off this number of rooms per day per week. The fully furnished hotel/motel suites/kitchenettes will include contractor provided utilities and other specified services. The hotel/motel suites/kitchenettes shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA 101, 2000, Chapter 29. 2.2 It is agreed by the contractor that the rooms will be held until 4:00 pm each day. Contractor will hold two (2) emergency rooms for Transplant Service for the emergent patient(s) that are called in. Contractor will not bill VA for the Emergency Rooms when hotel is not fully occupied. All other rooms not reserved by the VA by 4:00 pm will be available for the contractor to place back in their inventory for sale and the VA will not be billed for the rooms not used. 3.0 REQUIREMENTS 3.1 Each unit shall have a minimum of 250 square feet of net usable space. 3.2The motel/hotel shall have a clothes washer and dryer available for use by the room occupants. 3.3Each room shall be on the ground floor or be elevator serviced. Access to rooms shall be from interior hallways that are accessed directly from the front desk/elevator lobby area. There shall be no more than 4 steps up or down from parking areas to elevator lobby. The interior of the room shall not have any stairs. 3.4The rooms shall be smoke free. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present. 3.4Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service, and basic television cable service. 3.5 Contractor shall provide under the authority of Public law 100-355 on-call transportation for the VA referred occupants from the contractor's hotel/motel to the VA Medical Center and from the VA Medical Center to the hotel/motel. Contractor shall also provide on-call transportation for the VA Transplant patient, donor, and caregiver from Nashville International Airport (BNA) to the contractor's hotel/motel and from the contractor's hotel/motel to BNA. The contractor shall provide the on-call or published scheduled transportation service from 6:00 a.m. to 11:00 p.m. seven days per week. Contractor shall respond within thirty minutes if on-call transportation provided after being contacted by either the VA referred occupant or VA official to provide the described on-call transportation service to include all federal holidays. Federal holidays are identified as the following days: ? New Year's Day ? Martin Luther King's Birthday ? President's Day ? Memorial Day ? Independence Day ? Labor Day ? Columbus Day ? Veterans Day ? Thanksgiving Day ? Christmas Day 3.6 In the event a VA referred occupant is in an emergency situation of any kind, the Contractor shall contact the appropriate parties to respond to the emergency. In addition, the Contractor shall immediately contact the VA Medical Center COTR or the VA Medical Center, Officer of the Day if the emergency occurs in other than normal business hours. 3.7 Occupancy: The VA must be able to take occupancy of the rooms no later than 14 calendar days following the award of the contract. The rooms must be in full compliance with all requirements of the contract by that date. 3.8 Inspection: The VA will inspect each room prior to contract award to insure compliance with all contract requirements. Award of contract is contingent upon an acceptable air quality test results. Testing to be at expense of contractor. The government reserves the right, at any time after the contract is signed and during the term of the contract, to inspect the premises and all other areas of the building access to which is necessary to ensure a safe and healthy environment for the Government tenants and the contractor's performance under this contract. A quarterly unannounced inspection will be conducted by the government as a minimum. 3.9 Room Reservations will be on the following basis: 3.9.0 The Contractor shall allow the occupancy of the room covered by this contract only upon the specific individual referral by the Contracting Officer's Technical Representative (COTR). The VA will inform the Contractor of each individual's name and the expected arrival time at the Contractor's motel/hotel. 3.9.1 For this contract, the Contractor shall use its existing check in and check out times. 3.9.2 The COTR will notify the Contractor of when specific individuals will be checking out of the hotel/motel. In the event that a VA referred occupant refuses to leave the room, the Contractor shall immediately notify the COTR. Also, in the event that a VA referred occupant checks out of the hotel/motel-without prior notice from the VA. The Contractor shall immediately notify the COTR or the VA Medical Center Officer of the Day if the check-out occurs in other than normal business hours. 3.10 The Contractor shall submit an invoice to the VA for payment for all rooms covered by this contract monthly in arrears. The invoice shall be for the actual number of rooms reserved in the previous month. Submit invoices to the following address: Transplant Service (11T) VA Medical Center 1310 24th Ave S. Nashville, TN 37212 3.11 DAILY ROOM SERVICE: Daily room service shall be provided each room on the following basis: 3.11.0 If a specific room was previously occupied the night before by the same VA referred occupant, the following daily room service shall be performed. (1) Make up bed(s). Bed linens shall be changed every three (3) calendar days if the room is continuously occupied by the same VA referred occupant. (2) Vacuum all carpeting on a daily basis. (3) Clean the bathroom floor, vanity sink and mirror, commode, and bath/shower unit. (4) Change all used bath linens with laundered bath linens. (5) Empty waste paper baskets. (6) Replace toilet paper roll when three quarters consumed. (7) Dust furniture once every 5 calendar days. 3.11.1 If the previous night's occupant is different from the VA referred occupant for the next night, the bed linens will be changed daily as the room occupants change. 4.0 GENERAL BUILDING REQUIREMENTS & SPECIFICATIONS 4.1 Heating and Cooling Requirements: 4.1.0 Each room shall have permanently installed, functioning cooling and heating system with thermostatic control. The heating system is required to maintain a temperature of 80 degrees F. The air conditioning system is required to maintain a temperature of 65 degrees F. 4.1.1 All cooling and heating devices and appliances, including but not limited to furnaces, fireplaces, electrical baseboard heaters and water heaters, shall be an approved type in good and safe working order anti shall meet all installation and safety codes. 4.1.2Contractor shall maintain all appliances and utility systems. This shall include the cleaning or replacement of air filters for both the heating system (providing the heating system is a forced hot air heating system) and for the cooling system every 30 calendar days. 4.2Electrical and Lighting Requirements: 4.2.0 Every room shall be provided with not less than two electrical receptacle outlets and electric light fixtures in accordance with the Furniture and Accessories section of this solicitation. 4.2.1 Every toilet room, bathroom, laundry room, furnace room, public hallway, porch and flight of stairs between stories shall contain at least one (1) supplied electric light fixture. Where an interior stairway or public hallway changes in direction, more than one (1) supplied electric light fixture is required. 4.2.2All electrical equipment, wiring and appliances shall be of an approved type, in good and safe working order and shall meet all installation and safety codes. 4.3 Sanitation Requirements: All plumbing fixtures shall be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures and premises shall be of an approved type, in safe and sanitary condition and in good working order and meet all installation and safety codes. 4.4 Telephone Service Requirements: 4.4.0 Contractor shall provide local area, touch tone, telephone service for each room. The telephone service shall be capable of long distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. 4.4.1Contractor shall provide one telephone in each room. 4.4.2 Telephone service shall be equipped with voice messaging system or front desk message service. 4.5Interior Space Requirements: 4.5.0 Ceilings shall be at least 8 feet and no more than 11 feet clear from floor to the lowest obstruction. Each room shall have acoustical treatment with a flame spread of "5" or less and smoke development rating of 50 of less (ASTME 84). 4.5.1Floor load shall be a minimum live load capacity of 60 pounds per square foot. Storage areas shall have a minimum live load capacity of 150 pounds per square foot. 4.5.2Floor shall be covered with vinyl floor covering or carpeting (vinyl asbestos floor tile shall not be used for new installations). 4.5.3Existing floor and/or window covering or carpet may be accepted providing the floor coverings are in good condition. If accepted by the Contracting Officer the floor coverings shall be thoroughly cleaned prior to VA occupancy. 4.5.4Exterior doors to rooms shall open into a climate controlled hallway. 4.6 Fire Safety: 4.6.0 A written fire safety plan should be submitted as part of the contract bid package. 4.6.1 Buildings in which space is offered shall be evaluated in accordance with latest editions of the National Fire Codes and Uniform Building Code. 4.6.2 Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards. 4.6.3Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in, accordance with NFPA Standard No: 101. 4.6.4 As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas. 4.6.5Facility must meet NFPA Life Safety regulations on egress, fire and smoke protective systems applicable to the Occupancy type. 4.7 Asbestos- No asbestos containing fireproofing or insulation on building structures, acoustical treatment, molded or wet-applied ceiling or wall finishes/decorations, will be permitted. If present, such materials shall be removed by the contractor prior to occupancy by the VA. 4.8 Wheelchair Accessibility: Common areas such as hallways and laundry room shall provide for accessible path of travel for wheelchairs. 4.9 Elevators: If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and Al71a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector's Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances. 4.10 The hotel is to have a written interior moisture prevention and water intrusion event management program that includes aggressive drying using mold remediation industry standard type dehumidifiers, fans and drying methods. This plan and process must be provided to the VA as part of the bid package and put in place within 24 hours of awareness of a water intrusion event occurring. The VA COR will be notified immediately if more than 50 square feet of building surface or carpet in impacted by a water intrusion/leak event. (Attachment A, sample program) KEY Components of a written preventative maintenance Water-Mold Management Plan to prevent mold from colonizing the interior of a building by eliminating or limit the conditions that foster mold establishment and growth should include but not be limited to the following: a.Immediately visual inspection of occurring water issues. Rapid drying using commercial grade moisture meters, dehumidifiers, and water extraction and drying equipment. b.Quick and effective response to water intrusion to prevent or greatly reduce fungal growth and occupant exposure to mold and other bioaerosols. Must be dry ~15% moisture within 48 hours of the leak event to satisfactorily prevent colonizing mold growth. c.Recognize, examine and dry the "hidden places" (below carpet pad, wall interiors etc.) where moisture and mold can occur. d.Fix leaks to plumbing or building envelope as soon as possible taking emergency steps to temporarily slow or stop water intrusion. e.Prevent moisture condensation by lowering the relative humidity in the inside air or by increasing surface temperatures where condensation is occurring. f.Avoid as much as possible covering walls with vinyl wall covering especially on cold temperature impacted walls g.Vent moisture generating equipment such as in laundry or kitchen areas outside. h.Maintain indoor humidity below 60% (30%-50% is ideal). i.Step to prevent foundations/basements or crawl spaces remaining wet 4.10.1The VA reserves to right at its expense to periodically sample for elevated levels of airborne hydrophilic mold looking especially for molds associated with known or suspected water intrusion events. 4.10.2The VA reserves the right to do a visual assessment of environmental and safety conditions at the hotel on a quarterly basis or at the time of a reported water intrusion event or other safety event impacting TVHS patients. 4.10.3Elevated numbers of indoor hydrophilic mold associated with water intrusion events (equal to or greater than what is found outside from the water intrusion event area and/or in chosen non-water intrusion event rooms would be grounds for further patient protective action. 4.10.4Prior to leasing a facility the contractor should demonstrate that the facility does not have a history of water intrusion events. An acceptable way of demonstrating acceptable indoor air mold levels in the hotel would be to contract with a Certified Industrial Hygienist with mold sampling experience to assess the levels and species of mold contamination present. Elevated numbers of hydrophilic mold (equal to or greater than what is found outside) from a minimum of 10 randomly chosen rooms would indicate that IAQ levels may not be satisfactory to properly protect patients and that a history of water intrusion may have occurred. Such elevated numbers would be grounds to choose another contractor. 4.10.5The attached inspection form will be used by the VA inspection group to determine if there are any indications of water intrusion events that would necessitate further inspection, air testing and possible patient protection action. 4.10.6The VA inspection team will use the attached Check list (Attachment B) in doing quarterly visual inspections as a documentation process. 4.11 Miscellaneous: 4.11.0 No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor's written notification to the VA at least seven (7) calendar days in advance of the event. 4.11.1 If the building is partially or totally destroyed or damaged by fire or other casualty so that the space is tenantable as determined by the Government, the government may terminate the contract upon 15 calendar days prior notice to the contractor and no further payments will be due. 4.11.2 The contractor shall maintain the premises, including the building and all equipment, fixtures, and appurtenances furnished by the contractor under this contract, in good repair and tenantable condition. 4.11.3 In the event the contractor fails to perform any service, to provide any item, or meet any requirement of this lease, the Government may perform the service, provide the item, or meet the requirement either directly or through a contract. The Government may deduct any costs incurred for the service or Item, including administrative costs, from the payments. 4.11.4 The contractor will ensure that the facility is free of bugs and pests and provide to the Government monthly a copy of the pest control inspection conducted. 5.0 DELIVERABLES 5.1 FURNITURE AND ACCESSORIES: 5.1.0 Each room shall comply with the following general room requirements: (1)Floor covering: All type of floor coverings shall be clean; free of stains; odor-free; and free of cracks or tears. Shag style carpets used as floor covering shall be 1/2" or less in length. (2)Each room shall have lighting fixtures. All overhead lights shall be controlled by wall switches. All light bulbs shall have either a shade or globe with the exception of decorator type bulbs. (3)All windows shall be able to be secured in a closed position. The windows shall be effectively weather-stripped and the window lights shall be free of cracks and shall be tightly fitted in the window frame. (4)All windows shall have window treatments consisting of shades, blinds or drapes. The window treatments shall be substantial enough to prevent viewing into the room from outside of the room..In addition, the window treatments shall be capable of substantially darkening the room during daylight hours. (5)Each room's exterior door shall be secured with snap lock and dead bolt lock. In addition, exterior doors shall have an exterior light, peep hole fitted with 175 degree viewing lens; if not entering into a climate controlled hallway, the door shall have weather stripping on four sides of door or frame to effectively seal off air leaks. 5.0.1 Each room's bathroom shall have the following: combination tub/shower with support rails; commode; vanity; mirror above vanity; overhead light; exhaust fan which exhausts to outside air; GFI protected electrical outlets; solid floor covering, ceramic tile, composition vinyl tile, or solid vinyl sheet. 5.0.2 Each room shall have a coffee maker and a supply of coffee and associated condiments shall be provided daily. 5.0.3 General Furniture Package (1) All furniture shall be in good general condition; shall be clean; free of stains and odors; and have no tears or rips in the fabric coverings. Non-upholstered furniture surfaces shall be free of scratches, broken surfaces, splinters, free of stains, and clean. Table and two chairs 1 each upholstered chair 2 each bedside lamps 1 each color television with remote control 1 each dresser and mirror Minimum of double sized beds with headboard 1 each nightstand 1 each clock radio with alarm 1 minimum of double sized mattress and box springs per bed (2) Each bed shall be supplied with the following bed linens which will be freshly cleaned; free of stains, odors, tears, and in good condition. 2 each standard fiberfill pillows 2 each pillow cases 1 each flat sheet 1 each fitted sheet 2 each thermal blankets 1 each bedspread 1 quilted mattress pad 5.0.4 Bath Non-Skid Bathtub surface or rubber safety mat 4 each bath towels (25" X 48") 4 each hand towels (18" X 30") 4 each wash cloths (12" X 12") 1 each shower liner 1 set of shower hooks 1 each plastic waste basket 7 qt. Capacity) 1 each bathroom rug (20" X 30") 1 each soap dish
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24915N0530/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-15-N-0530 VA249-15-N-0530_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2079372&FileName=VA249-15-N-0530-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2079372&FileName=VA249-15-N-0530-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03748582-W 20150603/150601235006-397885ad2ec6d869361888940d0526d2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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