Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 29, 2015 FBO #4873
SOLICITATION NOTICE

N -- Armored Vehicle Ambulance Conversion - Package #1 - DD254 - CLIN

Notice Date

3/27/2015
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

336992 — Military Armored Vehicle, Tank, and Tank Component Manufacturing
 

Contracting Office

Department of State, Office of Acquisitions, Acquisition Management, 1735 N. Lynn St., Arlington, Virginia, 22209, United States
 

ZIP Code

22209
 

Solicitation Number

SAQMMA15Q0096
 

Archive Date

5/6/2015
 

Point of Contact

Patrick T. Dermidoff, Phone: 703-312-3675
 

E-Mail Address

dermidoffpt@state.gov
(dermidoffpt@state.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

CLIN/Pricing structure DD254 Statement of Work Ambulance Conversion Requirement INTRODUCTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is SAQMMA15Q0096 and the solicitation is issued as a request for quotation (RFQ). CONTRACTING OFFICE: U.S. Department of State Office of Acquisition Management (A/LM/AQM/WWD/SB) 1400 Wilson Blvd. Arlington, VA 22209 (SA-14) Point of Contact: Patrick Dermidoff, Contracting Officer Telephone: 703-312-3675 Email: Dermidoffpt@state.gov. ACQUISITION AUTHORITY: This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Test Program for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-80, effective 2 March, 2015. PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE AND FULL TEXT: The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. Contract Terms and Conditions - Commercial Items per FAR clause at 52.212-4 apply to this acquisition. Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, found at FAR clause at 52.212-5, also apply to this acquisition. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. The following clauses cited within clause 52.212-5 are applicable to this acquisition: Other Provisions and Clauses: *52.204-2 Security Requirements (AUG 1996) *52.245-1 Government Property (APR 2012) *52.245-9 Use and Charges (APR 2012) *DOSAR 652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED (AUG 1999) *DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (AUG 1999) *DOSAR 652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999) (a) Definitions. As used in this provision: "Foreign person" means any person other than a United States person as defined below. "United States person" means any United States resident or national (other than an individual resident outside the United States and employed by other than a United States person), any domestic concern (including any permanent domestic establishment of any foreign concern), and any foreign subsidiary or affiliate (including any permanent foreign establishment) of any domestic concern which is controlled in fact by such domestic concern, as provided under the Export Administration Act of 1979, as amended. (b) Certification. By submitting this offer, the offeror certifies that it is not: (1) Taking or knowingly agreeing to take any action, with respect to the boycott of Israel by Arab League countries, which Section 8(a) of the Export Administration Act of 1979, as amended (50 U.S.C. 2407(a)) prohibits a United States person from taking; or, (2) Discriminating in the award of subcontracts on the basis of religion. (End of provision) *DOSAR 652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015) (a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact: (1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov. (2) For all others, the Department of State Advocate for Competition at cat@state.gov. (b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Ray Bouford, at telephone 703-875-5429. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520. (End of provision) *DOSAR 652.242-70 STATUS OF PROPERTY MANAGEMENT SYSTEM (DEC 2013) (a) When used in this provision, government-furnished property, government property, and contractor-acquired property are as defined in FAR 45.101. (b) Offerors shall include in their quote or offer: (1) Whether the offeror's property management system that will be used on this contract to track government-furnished property and/or contractor-acquired property has been determined to be adequate by a Federal property manager; (2) The name, address, telephone number and e-mail address of both the - (i) Cognizant Administrative Contracting Officer (ACO) responsible for review and determination of adequacy of the contractor's property system; and (ii) The cognizant contractor government property manager; (3) The voluntary consensus standard or industry leading practices and standards to be used in the management of government property, or existing property management plans, methods, practices or procedures for accountability of property. (End of provision) *DOSAR 652.245-71 SPECIAL REPORTS OF GOVERNMENT PROPERTY (FEB 2015) (a) Definitions. As used in this clause: "Disposition" means government property that has been removed from use on the contract. "Highway motor vehicle" means any vehicle, self propelled or drawn by mechanical power, designed and operated principally for highway transportation of property or passengers. (41 CFR 102-34.35). (b) The Contractor shall establish and maintain a property management system that is in accordance with the clause at FAR 52.245-1, Government Property. This clause supplements these requirements by specifying the U.S. Department of State capitalized property reporting requirements. (c) The Contractor shall submit electronically one report on an annual basis and three other reports on a quarterly basis for the following: (1) Where highway motor vehicles or aircraft, regardless of cost, are provided by the Government or acquired by the Contractor for the account of the Government; (2) Where software exceeding $500,000 in value, including labor cost to develop, is provided by the Government or acquired by the Contractor for the account of the Government; or (3) Where personal property greater than $25,000 (not in paragraph (c)(1) of this clause) is provided by the Government or acquired by the Contractor for the account of the Government. The personal property must be complete within itself; does not lose its identity or become a component part of other property when put into use; and is of a durable nature with an estimated useful life expectancy to exceed two years. (d) The Contractor shall submit all annual and quarterly reports in the following format, except as stated in paragraph (e) of this clause: (1) Property shall be grouped by the following property classifications: (i) Highway motor vehicles; (ii) Communications equipment; (iii) Information technology (formerly called automated data processing) equipment; (iv) Reproduction equipment; (v) Security equipment; (vi) Software; (vii) Software-in-development; (viii) Medical equipment; (ix) Aircraft property; and (x) Other depreciable personal property. (2) Data elements for each unit of property shall include: (i) Contract number: Federal Government contract or purchase order number; (ii) Task Order number; (iii) Property classification: From classification listed in paragraph (d)(1) of this clause; (iv) Denotation as either government-furnished property (GFP) or contractor-acquired property (CAP) (If from another DOS contract, or government agency, please specify). (v) Noun name of property (i.e. generator); (vi) Description of property; (vii) Manufacturer; (viii) Model; (ix) Serial number; (x) National Stock Number if applicable (xi) Unique-item identifier or equivalent: such as barcode label (tag number) or system-assigned number. For highway motor vehicles, this must be the vehicle identification number (VIN); (xii) Date received: Date contractor took possession; (xiii) Date placed in service; (xiv) Acquisition cost (As defined in FAR clause 52.245-1(a)): Use estimated fair-market value for property transferred or donated, at the time acquired, if actual cost is unknown; (xv) Estimated useful life in years: The period during which the property is expected to provide the service for which it was intended. This should normally be equivalent to the depreciation schedule; (xvi) Current location of the property: Country and city (xvii) Disposal Date (xviii) Disposal Method (e) The Contractor shall submit a full property report, as described in this clause, including affirmation, for the report covering the first quarter of the base contract. Thereafter, submission of reports shall follow the time frames outlined in paragraph (h) below. Quarterly property reports, other than the annual report, may be either full property reports or only updates to the full property report. Quarterly reports do not require affirmations even when the Contractor chooses to submit a full property report. Affirmations are only required for the report covering the first quarter of the contract and the annual report for each subsequent option year of the contract. If the Contractor submits a full property report, dispositions subsequent to any previous report must also be identified in the report. If a Contractor submits a quarterly report in the form of an update, the update shall include acquisitions and dispositions. (f) The Contractor shall provide any required affirmation in the following format. The affirmation shall be signed by the Contractor's managerial personnel (as defined in FAR clause 52.245-1): "I hereby affirm that a physical inventory of the government property (as defined in Federal Acquisition Regulation (FAR) 45.101) of Department of State contract number (insert contract number) has been completed as of (insert date), the inventory has been reconciled to our records and the property information in our report, and that to the best of my knowledge and belief, this inventory is accurate, current, and complete. Signed: _________________________________ Printed: _________________________________ Title: ___________________________________ Date: ___________________________________" (g) In addition to the information required above, the Contractor shall include in all property reports: (1) The current degree to which properly qualified Government personnel have evaluated the Contractor's property management system as being an adequate property management system; (2) The name, mailing address, telephone number, and e-mail address of the qualified Government person(s) who performed the evaluation of the Contractor's property management system; and (3) The cognizant contractor government property manager. (h) Reports shall cover the following time periods and are due on the following dates: Report Period Covered Due Date 1st Quarter Report For 1st quarter ending December 31 January 15 2nd Quarter Report (Annual Property Report) For 2nd quarter ending March 31 April 30 3rd Quarter Report For 3rd quarter ending June 30 July 15 4th Quarter Report For 4th quarter ending September 30 October 8 (i) The Contractor shall send a copy of all reports to the individuals listed below. The Contractor shall submit reports in electronic format as an attachment to an e-mail. The affirmation described in paragraph (f) of this clause shall be in Adobe Acrobat (.pdf) format (including the signature), while the inventories, both quarterly and annual, shall be in Microsoft Excel format (Adobe Acrobat and Microsoft Excel versions shall be compatible with versions used by DOS). Send all reports to: (1) The contracting officer; (2) The Property Administrator; (3) The contracting officer's representative (COR); (4) Propertyreports@state.gov; (5) RM-FPRA-PROP@state.gov; and (6) All individuals listed below (if any): [contracting officer shall list individuals, if any]. (j) The Contractor shall cooperate by responding timely to all follow up questions and requests for supporting documentation whether requested by the Department or external auditors. (End of clause) SMALL BUSINESS SET ASIDE STATUS: This combined synopsis/solicitation IS a 100% Small Business Set Aside. The associated NAICS code is 336992 - Military armored vehicle, tank, and tank component manufacturing. The associated size standard is 1000 employees. BACKGROUND INFORMATION: The U.S. Department of State's Diplomatic Security (DS), Office of Defensive Equipment and Armored Vehicles (DEAV) requires the contractor to provide an Ambulance conversion of previously armored Chevrolet Suburbans and Chevrolet Express 3500 Vans consisting of medical equipment used to effectively treat, stabilize and evacuate personnel in high threat locations. Diplomatic Security has received information from foreign posts that trained medical first responders are needed to effectively treat and return personnel to the safety of the Embassy or Consulate posts. This effort is intended to provide those first responders with the equipment and safety needed to effectively treat injured personnel off compound. PROJECT REQUIREMENTS: Please see corresponding SOW DELIVERY: Please see corresponding SOW EVALUATION CRITERIA: A firm fixed contract order is anticipated. Price will be evaluated in accordance with FAR 13.106-2 -- Evaluation of Quotations or Offers. 52.212-2 -- Evaluation -- Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) delivery date Technical capability and quoted delivery date, when combined, are more important than price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) RESPONSE REQUIREMENTS: Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. Prior to submission of a formal quote all interested vendors must schedule a 30- minute session, which will allow for the viewing of the sensitive specifications pertaining to this requirement. The viewing session will be held at State Annex 7 in Arlington, Virginia. Designated DS officials shall be present during the viewing session. Phones and cameras will not be permitted into the session. Viewing sessions shall be held from April 3rd to April 20th. The U.S. Department of State will only consider quotes from vendors that have attended the session. The U.S. Department of State is not responsible for any costs relating to the preparation and submission of the quote (including travel to the viewing session). All interested session attendees must hold Secret clearances. All interested vendors must hold a minimum of a Secret Facility Clearance to participate. Please have the FSO submit Visit Authorization Request and JPAS Summaries in advance to DSINDDOMESTICTEAM@state.gov with a subject line: "DEAV Viewing" for approval prior to attending a session. All requests must be received by Thursday, April 2nd, 2015 at 10:00AM EST See Bidders DD Form 254 Contract Security Classification Specification, attached. All questions must be received by Thursday, April 2nd, 2015 at 10:00AM EST. Formal quotes and completed 254 forms shall be due by Tuesday, April 21st, 2015 at 10:00 AM EST. Please references solicitation number SAQMMA15Q0096. Please send quotes and questions to Patrick Dermidoff, Contracting Officer at dermidoffpt@state.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/State/A-LM-AQM/A-LM-AQM/SAQMMA15Q0096/listing.html)
 

Place of Performance

Address: TBD, Arlington, Virginia, 22209, United States

Zip Code: 22209
 

Record

SN03682212-W 20150329/150327235533-9416fabb16973e526a99abcb580c9dc7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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