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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 29, 2015 FBO #4873
DOCUMENT

65 -- Denver VA Operating Room Live Feed Integrated Monitoring System - Attachment

Notice Date

3/27/2015
 

Notice Type

Attachment
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25915N0317
 

Response Due

4/10/2015
 

Archive Date

6/9/2015
 

Point of Contact

See Souces Sought
 

E-Mail Address

See Souces Sought
(See)
 

Small Business Set-Aside

N/A
 

Description

THIS IS A HUB ZONE 8(A) BUSINESS AND SERVICE-DISABLED, VETERAN OWNED BUSINESS INTERESTS SOURES SOUGHT NOTICE REPRESENTING A MARKET SURVEY AND IS NOT A REQUEST FOR PROPOSALS, PROPOSAL ABSTRACTS, QUOTATIONS OR INVITATION FOR BIDS The VA Eastern Colorado Health Care System is conducting a sources sought to obtain information regarding: (1)The availability and capability of HUB Zone 8(a) business or Service-Disabled, Veteran Owned Small Business (SDVOSB) sources; (2)Whether they are a HUB Zone 8(a) business or Service-Disabled, Veteran Owned Small Business (SDVOSB) interest; (3) The size classification relative to the business concerns self-elected North American Industry Classification System (NAICS) code; Your responses to the information requested will assist the Government in determining the appropriate method, including whether a set-aside is possible. An organization that is not considered a Service-Disabled, Veteran Owned or HUB Zone 8(a) business interest under its self-designated NAICS code should not submit a response to this notice. SDVOSB & 8(a) business concerns shall be capable of providing the necessary equipment and personnel to complete the installation required for all the items under this Request for Information. Contractor shall meet all requirements of the Federal, State or City codes regarding operations pursuant to any contract awarded as a result of this market survey. A.GENERAL GUIDANCE 1.Title of Project: Denver VA Operating Room Live Feed Integrated Monitoring System 2.Scope of Work: The contractor shall provide a total integration interventional platform solution for the Denver VA hospital. The interventional platform includes six general ORs, one Hybrid OR, and will minimally incorporate scheduling features for one single plane cardiac catheterization lab, one biplane EP lab, one IR lab, two endoscopy ERCP suites, and one bronchoscopy suite. All the necessary equipment, service, training and warranty requirements shall be in accordance with the ensuing Statement of Work. 3.Place of Performance: VA Eastern Colorado Health Care System Denver VA Hospital, Fitzsimons Medical Campus 1055 Clermont Street Denver, CO 80220 Background The Denver VA is currently building a start of the art, replacement hospital on the Fitzsimons Medical Campus to serve veterans in the Eastern Colorado area. In keeping with the commitment to provide veterans the best care, the VA is seeking qualified OR integration vendors to provide a total integration Operating Room Live Feed Integrated Monitoring System for the new facility. This project will include the Digital OR Integration System, high definition medical grade displays, equipment control, installation, maintenance, warranty, and training of the integration system. These products are further described in the Technical Product Requirements section below. This project does not include the acquisition of surgical equipment, surgical lights, and ceiling mounted equipment booms. Installation Requirements a.Vendor shall have two weeks to provide site specific shop drawings following contract award. Shop drawings shall provide a description of site-preparation responsibilities identifying utilities, conduit, bandwidth and all other activities related to preparing the room for installation. b.Following contract award vendor shall meet and coordinate with the Contracting Officer's Technical Representative (COTR) to review and finalize the installation schedule. c.Vendor shall furnish all cabling, tools, and hardware associated with the integration solution and provide a plan that addresses installation responsibilities of the VA, Amico (Lights and Booms supplier), and vendor for installation after contract award. d.Vendor shall attend design planning, and scheduling meetings as requested by the VA. e.Vendor shall configure products for functionality defined by clinical staff. f.Vendor shall provide a unified installation team to improve efficiencies with VA project management staff ensuring consistent performance and simplifying communications. g.Vendor shall follow all safety and personal conduct requirements as mandated by the VA and the General Contractor including taking safety classes. Vendor shall also provide personal protection equipment for installation personnel as mandated by the General Contractor. h.Provide an installation timeline for all rooms showing the necessary tasks with start and completion dates. Service Requirements a.The vendor shall include an optional 2 year maintenance agreement to include cost for parts, service calls, and labor. b.Vendor shall employ service personnel competent in the technical service of the integration system within 2 hours of the VA medical center. c.Vendor shall provide application support services to include assistance with software updates, security patches, and software upgrades over the phone and in person when requested. d.Vendor shall define any remote diagnostics or remote services offered. e.Vendor shall specify regular hours of technical service after the warranty period. f.Vendor shall specify the hours of over the telephone support provided. Training Requirements a.The vendor shall provide qualified and knowledgeable applications training staff to teach users system functionality. b.Training shall combine simulation and actual cases. c.Vendor shall provide follow up training at 3, 6, and 12 week intervals. d.The training service will be determined as completed in writing by the local VA clinical manager. e.Vendor shall train Biomedical Engineering and other identified technical staff about normal system maintenance, including associated servers, and provides written documentation about maintenance recommendations and procedures. This training and documentation shall detail initial response to problem solving and must include information on triaging system components to efficiently determine nature of failure, as well as system monitoring and recommended corrective actions. f.At the time of award vendor shall provide (2) hard copies and (1) electronic copy of the user manual to the VA. g.At the time of award vendor shall provide (2) hard copies and (1) electronic copy of the service manual to the VA. h.At the time of award vendor shall provide (1) hard copy of any other associated documentation for the integration solution. Warranty Requirements a.Warranty shall be a minimum of (1) year including parts, labor, and workmanship. b.Warranty shall start at beneficial use of equipment by clinicians after hospital opening. Statement of Work The integration vendor agrees to provide the VHA ECHCS the All the necessary products, service, training and warranty requirements in accordance with the ensuing Statement of Work. The Statement of Work is divided into three sections: 1.0 General OR Integration, 2.0 EP, IR, Cath Lab, ERCP and 3.0 Miscellaneous Requirements and Specifications. General Technical Requirements 1.Must integrate with Amico Booms which were designed for the VA OR and have already been purchased. 2.Must accept platform from other vendors not limited to Olympus, Stryker, Storz, Black Diamond, and Skytron. 3.Must be compatible and must integrate with Vista and Picis electronic health records system. 4.Must be capable of interfacing with Java web-enabled devices. 5.Must integrate with non-proprietary RTLS patient tracking system. 6.Must be INDEPENDENT of OR lighting system. 7.Must be INDEPENDENT of OR table control system. 8.Must be able to be 100% functional and operational with current construction configuration of conduit blue-print layouts. Section 1.0 General OR Integration The following functions, equipment, and technical product specifications are required for each Digital OR Integration system. Survey responses shall address each item regarding 1.0. Responses shall describe how the product proposed meets or exceeds these specifications. 1.0.1: Functional Product Requirements for Six General ORs and 1 Hybrid CVOR (D3-05, E3-02, F3-04, G3-02, G2-04, F2-01, D2-04, 3rd Floor DAT) The following functionalities are required of the Digital OR Integration System: "Unified routing of disparate video signals from VA furnished equipment to desired display destinations. Video sources will include, but are not limited to mobile and stationary endoscopic video systems, lighthead camera systems, Siemens Imaging interface (CVOR) urology systems, mobile c-arms, ultrasounds, Da Vinci, PACS, vital signs monitors, and OR network computers. "System will provide wall mounted camera articulation and viewing to include live video feed to aid in OR scheduling and workflow. "Ability to interface and route images from in-light cameras. "Ability to control surgical equipment, i.e. CCU, Insufflator, ESU. "System will improve ability to utilize OR applications, touch screen control of video source selection, and video routing. "System will improve ability to utilize Hybrid CVOR applications, touch screen control of video source selection, and video routing. "System to incorporate workflow and room scheduling software system to improve OR workflow and efficiency; will interface with bedboard display scheduling workstations identified in Section 2.0. "Manipulation of VA information systems on the same workstation controlling video routing. "Viewing of video feed from another active video integration solution within the hospital. "Ability to broadcast audio and video to in building conference rooms. "High definition video output to all display monitors integrated to the system. "Features that improve the ability to view and manipulate video feeds. "Multiple video sources displayed simultaneously on a single display. "Storage of digital video and digital images. "System permits users to interact with surgery staff and video via remote connection. "Improve Room workflow and efficiency 1.0.2: Equipment Requirements: The Digital OR Integration System must include the following equipment: "Wall mounted camera. "Touch screen video routing control station. "Audio system that includes speakers and mp3 player docking station. "Cabling and connections. "UPS system to provide 30 seconds of power. "Interface (hardware and software) for Siemens imaging display for CVOR/IR 1.0.3: Technical Specifications: Technical Product Requirements of Digital OR Video Integration System: "Any single component shall not exceed 24" wide X 36" high X 27" deep "Medical grade flat-panel touch screen display monitor that measures at least 26 inches diagonally with a native display resolution of at least 1080p "Capable of routing both digital and analog video images (both standard-line-rate and high-line-rate video signals). Image signal quality maintained (minimal degradation) during routing. "System shall be capable of accepting, processing and routing the following video and cabling formats: 525-line interlaced monochrome composite video, 1049-line non-interlaced (progressive) monochrome composite video, NTSC composite video, NTSC S-video (Y/C), NTSC RGBs, SDTV 480i, SDTV 480p, HDTV 720p, HDTV 1080i, HDTV 1080p, RGBHV-SXGA, SDI, HD-SDI, and DVI. "System shall accept process and permit routing of a minimum of 8 simultaneously broadcasted input signals in various combinations of the format previously described. "System shall employ an open architecture that maintains signal quality (minimal degradation) during routing regardless of VA furnished equipment make or model. 1.1Flat Panel Surgical Display Monitors The following functions, equipment, and technical product specifications are required for each Digital OR Integration system. Survey responses shall address each item regarding 1.1 in Exhibit 1.0. Responses shall describe how the product proposed meets or exceeds these specifications. 1.1.1: Functional Product Requirements: The following functionalities are required of the Digital OR Integration System: "Display shall provide high definition video output. "Displays shall be mounted to Amico boom arms and equipment carriers. "Room displays shall be wall mounted "Product features improve clinical workflow. "Features and design of the monitor limit turnaround time of the OR. "Product design limits the exposure of cabling and ports to the OR environment. 1.1.2: Equipment Requirements: The Flat Panel Surgical Display Monitor must include the following equipment: "Flat Panel LCD/LED High Definition Display "Mounting kit. "All associated cabling. 1.1.3: Technical Specifications: Technical requirements of the Flat Panel Surgical Display Monitor: "Medical Grade "26" to 32" Screen Size "56" to 60" Wall mounted screen size Section 2.0 OR Integration and Interventional Platform System Scheduling Cath Lab, EP Lab, IR Room, ERCP and Bronchoscopy Rooms The following functions, equipment, and technical product specifications are required for the OR Integration system scheduling and patient 'bedboard' display systems. Survey responses shall address each item regarding 2.0. Responses shall describe how the product proposed meets or exceeds these specifications. 2.0.1: Functional Product Requirements: The following functionalities are required of the Digital Integration System: "Product features will be designed improve clinical workflow and efficiency "Features and design of the monitor limit turnaround time of the procedure rooms. "System shall report room status functions in formats for clinical interface and visitor observation 'bed-boards' for displaying patient status "System to incorporate workflow and room scheduling software & hardware system compatible with features identified in Section 1.0. Rooms will include: Six General ORs and 1 Hybrid CVOR (D3-05, E3-02, F3-04, G3-02, G2-04, F2-01, D2-04, 3rd Floor DAT) "System to incorporate workflow and room scheduling software & hardware for supplemental rooms to include: Cardiac Cath Lab, Cardiac Cath Lab/EP Lab, and IR Procedure Room ERCP (2) and Bronchoscopy (A3-04, A2-02, C2-01, E10-03, F10-03, E10-02 3rd Floor DAT). "System to incorporate workflow and room scheduling software & hardware for (7) general procedure and GI rooms as follows: D9-04, D9-05, E9-04, E9-08, F9-03, F9-04, G9-04 3rd Floor DAT "System to incorporate workflow and room scheduling software & hardware for (51) general Preop/PACU rooms "Interface workstations (including video camera interfaced monitors) shall be located for clinical staff interface in the following (4) locations: OR Control room (D4-04), PACU1 (E4-04), PACU2 (F6-02), PACU3 (D8-02), 3rd Floor DAT "Patient/Visitor observations 'bed-board' reporting locations shall be included at the following (2) locations: Waiting 1 & Waiting 2 (both A6-01 3rd Floor DAT). 2.0.2: Equipment Requirements: The system will include the following equipment: "Flat Panel LCD/LED Display "Associated PC or hardware as required "Mounting kit. "Patient/Visitor observation reporting locations shall be minimum of 44" LCD/LED Display 2.0.3: Ease of Use: The following information is required for consideration and evaluation of sources sought. Survey responses shall address each item regarding contracting tasks: "Describe how the design of software is simple to use. "Indicate any features that improve workflow and usability; such as presets, indicators, customization capabilities, preview screens, automated processes, alarms, workgroups, etc. "Describe the number of clicks required to route a video source to a display. "Describe the process for pulling up a PACS image and routing it to a display. "Describe any features that permit control of the system from the sterile field. "Describe any ambient lighting, surgical lights, surgical Lighthead camera, HVAC, or audio controls of the system that improve overall workflow and usability of the OR. "Describe the process, responsibilities, and time required of the VA in regards to integrating a new video device into the product after initial installation. Assume the cable connector has not previously been installed in the room. 2.0.4: Preexisting OR Room Infrastructure Details: IT Systems Currently Installed in Operating Room: · EMR (CPRS, VistA on Dedicated PC) · PACS (BRIT, BRIT View on Dedicated PC) Surgical Display Monitor Locations · Mount B- One Equipment Carrier Display · Mount B- Two Display Arm Dual Display · Mount X- One Anesthesia Monitor Display · 40" PACS Display (Agfa) Video Surgical Equipment Located on Equipment Carrier and Booms: · Mount B & X- Surgical Lights · Mount B- Surgical Lighthead Camera System · Mount B- Image Information System · Mount B- Endoscopic Camera · Mount X- Anesthesia Monitor (Drager, GE) Video Surgical Equipment Located on Equipment Carrier and Booms: · Mount B & X- Surgical Lights (Amico) · Mount B- Surgical Lighthead Camera System Mobile Surgical Equipment used on-demand in surgical suite: · C-Arm (GE, OEC 9800) · Surgical Microscope (Xeiss, OPMI Pentero) · Surgical Navigation (BrainLab, VectorVision). Da Vinci. O-Arm Section 3.0 Miscellaneous Requirements and Specifications: a. Fire Safety: (1) Buildings in which space is offered shall be evaluated in accordance with latest editions of the a.The standards of the Life Safety Code (National Fire Protection Association (NFPA) #101); b.The fire and safety code imposed by the State Law; and c.City, State, and Federal requirements concerning licensing and health codes (2) Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards. (3) Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101. a. As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas. (4)Wheelchair Accessibility. Rooms will be wheelchair accessible. Common areas such as hallways shall provide for accessible path of travel for wheelchairs. (5)Elevators: If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector's Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances. (6)Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor's written notification to the VA at least seven (7) calendar days in advance of the event. (7)Inspection: The Government reserves the right, at any time before and after contract award and during the term of the contract, to inspect the rooms and all other areas of the complex access to which is necessary to ensure a safe and healthy environment for the VA referred occupants. b. Quality Assurance: Contractor shall have an on-going quality assurance program designed to objectively and systematically monitor and evaluate the quality and cleanliness of rooms, accessibility and resolve identified problems. The written plan shall delineate the objective of the quality assurance activities, scope of the activities, activities for monitoring and evaluation, methods for reporting results, mechanisms for taking follow-up action and responsibilities of staff for each activity of the quality assurance program. The objectives, scope, organization, and effectiveness of the quality assurance plan shall be evaluated at least annually and revised as necessary. POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE: 1)Company name, address, phone number, primary contact(s), e-mail address, NAICS code(s), business size (i.e., small/large) and DUNS Number. 2)Provide a Statement of Capability, limited to five pages, that demonstrates the offeror's past performance in providing this type of service. Please include the following: (a) staff expertise including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references and other related information. 3)Submit Capability Statements by April 10, 2015 to: Department of Veterans Affairs, ATTN: Benjamin Bray. Responses should be received no later than 3:30 PM MST. Only submission made via email to: benjamin.bray@va.gov will be accepted. NO CAPABILITY STATEMENTS MAY BE SUBMITTED AFTER APRIL 10, 2015. AT THIS TIME NO SOLICIATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION.) A FUTURE NOTICE WILL BE POSTED WHEN THE SOLICITATION WILL BE RELEASED. 4) This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a combined synopsis will be published in Federal Business Opportunities (FBO.) 5)No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). 6)Interested offerors/bidders that currently have a Federal Supply Schedule are encouraged to provide that contract number with any special items number(s). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25915N0317/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-15-N-0317 VA259-15-N-0317_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1947679&FileName=VA259-15-N-0317-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1947679&FileName=VA259-15-N-0317-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: See Souces Sought

Zip Code: 80220
 

Record

SN03681679-W 20150329/150327235016-75c9ab3b0c55799f7e403c9f353dab1b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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