SOLICITATION NOTICE
25 -- SERVICE KIT
- Notice Date
- 3/25/2015
- Notice Type
- Presolicitation
- NAICS
- 336390
— Other Motor Vehicle Parts Manufacturing
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Land and Maritime, P O Box 3990, Columbus, Ohio, 43218-3990, United States
- ZIP Code
- 43218-3990
- Solicitation Number
- SPE7MX15R0051
- Archive Date
- 7/1/2015
- Point of Contact
- Robert A. Jones, Phone: 6146921795
- E-Mail Address
-
robert.jones@dla.mil
(robert.jones@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- SECTION A - GENERAL INFORMATION FOR OFFERORS 1. The purpose of this solicitation is to establish an indefinite quantity contract for DLA stock support for the item listed in section B. 2. This solicitation is being issued to establish an Indefinite Quantity Contract (IQC) for a 3-year base period with an option to extend the contract for up to two additional years in one year increments. Unit Pricing is being solicited for four quantity ranges with F.O. B. origin and packaging as indicated in section D. SECTION B - SCHEDULE OF SUPPLIES 1. This solicitation is being issued under the First Destination Transportation (FDT) program. For FDT program transportation requirements, see DLAD clauses 52.247-9059 F.o.b. Origin, Government Arranged Transportation and 52.247-9058, First Destination Transportation (FDT) Program - Shipments Originating Outside the contiguous United States (OCONUS). Additional information about FDT can be found on the FDT website (http://www.dla.mil/FDTPI/). 2. Delivery Orders under the contract(s) may be placed by the DLA Inventory Control Points (ICPs) listed below. The Section B contains one NSN managed by DLA Land and Maritime. However, management of the item could change over the life of the contract. The orders may be issued using Paperless Order Transmission or in writing. Electronic invoicing will be mandatory. The ICP(s) are: DLA Land and Maritime, Columbus, OH; DLA Aviation, Richmond, VA; DLA Troop Support, Philadelphia, PA 3. The RFP is available for download on the DLA Land and Maritime Internet Bid Board System (DIBBS) located at https://www.dibbs.bsm.dla.mil/RFP/ 4. Offerors are to read and complete the entire paper RFP, sign and date the RFP, and return the original, to include all pages, to the address indicated on page one of this RFP. The solicitation item description will be in full force throughout the life of any contracts issued under this solicitation, unless modified by the contracting officer. 5. Facsimile proposals are allowed but not encouraged due to the volume of the solicitation. Any facsimile proposals shall include the completed RFP. The facsimile will be followed with submittal of the hard copy proposal. In the event your company chooses to submit a proposal via fax, the fax number to the bid room is 614 692-4275. 6. Please note that all pages of the solicitation must be completed and returned to the Bid Room. Submission of proposal by electronic commerce (e-mail) is allowed. E-mailed proposal shall not be transmitted directly to the contracting officer. Submit e-mailed proposals to the Bid and Abstract Room at: ContractorProposalDLALandandMaritime@dla.mil. E-mailed proposals cannot exceed 15 MB. The following clause is included but does not pertain to this solicitation - 252.209-7001 DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A TERRORIST COUNTRY (JAN 2009) DFARS SECTION I CONTRACT CLAUSES ANNUAL PRICE ADJUSTMENTS: The offeror must specify below the percentage of increase/decrease, or state "none" for the annual price adjustment for each quantity range of each year listed below. The percentage of increase/decrease (Plus/Minus) offered by the offeror will be added/subtracted to previous year's pricing for each subsequent year thereafter to establish a unit price. Unit prices will be rounded to the nearest whole cent. Notwithstanding this, or any other clause of this contract, the Government is not obligated to exercise any option under this contract. Failure to accept the option year(s) may result in rejection of an offer. Base Period Year 2 (contract year 2).......Plus/Minus________________% Base Period Year 3 (contract year 3).......Plus/Minus________________% Option Year 1 (contract year 4).............. Plus/Minus________________% Option Year 2 (contract year 5).............. Plus/Minus________________% ADDITIONAL INFORMATION: NOTEs for Clauses/Provisions--- 252.209-7994 - REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2014 APPROPRIATIONS (DEVIATION 2014-O0004) (a) Definitions. (1) "Government Arranged Transportation" means the Government is responsible for transportation costs, providing the carrier, and scheduling the shipment pickup contingent upon correct Contractor notification in VSM. (2) "Vendor Shipment Module (VSM)," formerly known as the Distribution Planning and • Management System (DPMS), is a Defense Logistics Agency (DLA) web-based distribution and transportation system available to DLA Contractors for the purpose of obtaining current shipping addresses, two-dimensional bar coded shipping labels in accordance with Military Standard (MIL¬ STD) 129P, bills of lading, packing lists, and other shipping documentation. VSM replaces the need for the Contractor to contact the DLA transportation office prior to shipping, when directed in DLA contracts. Refer to 47.305-8-90 and clause 52.247-9011 for VSM policy. (b) The Contractor shall - (1) Notify the Government when ready to ship material. The Contractor shall use the Vendor Shipment Module (VSM) to notify the Government of the availability of items to ship. The Government can take up to two full business days to schedule the shipment, and pick-up should occur within five business days of the Contractor's notification. The Contractor shall plan for sufficient time for scheduling the shipment and standard ground transportation for its material to arrive at the destination by the CDD. (2) Address special accommodations - (i) Order specified carrier equipment when requested by the Government; or (ii) If not specified, order appropriate carrier equipment not in excess of capacity to accommodate shipment; (3) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block, and/or brace carload or truckload shipment (when loaded by the Contractor) on or in the carrier's conveyance as required by carrier rules and regulations; (c) Responsibility for supplies- (1) Contractor is responsible for any loss and/or damage to the goods: (i) Occurring before delivery to the carrier; (ii) Resulting from improper loading, stowing, trimming, blocking, and/or bracing of the shipment, if loaded by the Contractor on or in the carrier's conveyance. (2) Per FAR 52.246-16-Responsibility for Supplies, title to the supplies under this contract shall pass to the Government upon formal acceptance, regardless of when or where the Government takes physical possession, unless the contract specifically provides for earlier passage of title. The Contractor shall not be liable for loss or damage to supplies caused by the negligence of officers, agents, or employees of the Government, including but not limited to the Government's designated carrier, acting within the scope of their employment. (3) Paragraph (c)(2) above shall not apply to supplies that so fail to conform to contract requirements as to give a right of rejection. The risk of loss of or damage remains with the Contractor for all non-conforming supplies received at the first-destination location until cure or acceptance. If instructed by the Contracting Officer, the Contractor shall replace, repair, or correct those supplies promptly at the Contractor's expense, including but not limited to shipping costs to retrieve the non-conforming supplies and costs to ship conforming supplies. 252.225-7012 PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES (FEB 2013) CONTRACT QUANTITY LIMITATIONS {X] (a) The quantity limitations on any contract resulting from this solicitation are as follows during the contract period: (1) Minimum Quantity or Dollar Amount: $29,458.27 (2) Maximum Quantity or Dollar Amount: $4,418,740.20 The Government is obligated to order only the minimum quantity or dollar figure stated above. If this solicitation provides for a partial Small Business set-aside and the resulting award is made to a contractor receiving the set-aside and non set-aside portion, the quantiles specified above for both minimum and maximum will be doubled. NOTE: (X) Contract period as defined in this clause means the extended contract shall be inclusive of any/all option periods. ( ) Contract periods 52.248-9C01 CONFIGURATION CONTROL - ENGINEERING CHANGES, DEVIATIONS AND WAIVERS (OCT 2000) DLA Land and Maritime a. DEFINITIONS: (1) Engineering change. A change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item. (2) Engineering change proposal (ECP). A proposed engineering change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval. (3) Deviation. A specific written authorization, granted prior to the manufacture of an item, to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time. (A deviation differs from an engineering change in that an approved engineering change requires corresponding revision of the item's current approved configuration documentation, whereas a deviation does not.) (4) Waiver. A written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method. b. Contractor Responsibility. ECPs should be used to make permanent changes in the Government Technical Data Package (TDP). Contractual relief should be requested using a Request for Deviation or Waiver. This is because the Government requires more time to analyze any proposal to permanently change the specifications or TDP. Cost saving improvements to the TDP should be submitted as a Value Engineering Change Proposal (VECP). NOTE: MIL-STD-973* allows ninety days to process routine ECPs. If the contractor needs a response in less than ninety days to meet contract requirements, the contractor should consider submitting a waiver or deviation along with the ECP. Processing Emergency and Urgent ECPs. Ordinarily, ECPs submitted by the contractor will be deemed routine. If an ECP is considered to be an emergency or urgent (as defined in MIL-STD-973), immediately notify the PCO. ECPs will be reviewed for a determination on criticality, and, if determined to be urgent or critical, the appropriate processing time-frame in paragraph 5.4.2.3.1.1 of MIL-STD-973 will be followed or the contractor will be notified otherwise. When submitting an ECP or Request for Deviation/Request for Waiver (RFD/RFW), the contractor must follow the instructions in MIL-STD-973 (as tailored in the following paragraphs). (1) Engineering Change Proposals--Required Content. (a) Follow the short form procedure in MIL-STD-973. 1. paragraphs 5.4.8 through 5.4.8.2.1; 2. paragraphs 5.4.8.2.3 through 5.4.8.2.7; and 3. Appendix D instructions. (b) Include: 1. Requirements for notices of revision (NOR). (Instructions for NORs are in MIL-STD-973, paragraph 5.4.7 and Appendix G.) 2. Copies of drawings that have clearly been marked to identify the proposed change. 3. Any other documentation that will help in reviewing the proposed change. (2) Request for Deviation/Request for Waiver - Required Content. (a) Follow the short form procedure in MIL-STD-973. For RFD(s) -- paragraphs 5.4.8.3 through 5.4.8.3.4; Appendix E instructions. For RFW(s) -- paragraphs 5.4.8.4 through 5.4.8.4.4; Appendix E instructions. (b) Include marked drawings and any other documentation that will be required to review the proposed RFD/RFW. (c) Identify the number of parts affected in block 17 of DD Form 1694. c. Submittal Procedures (1) Engineering Change Proposals (ECP), Deviations and Waivers initiated by the contractor must be prepared and submitted in 7 copies with supporting data as required by b.(1) above to the ACO, with an information copy to the PCO. WARNING: If you do not submit complete, legible packages, ECPs may be returned without processing. (2) Value Engineering Change Proposals (VECPs) must comply with the requirements of the Value Engineering Incentive clause of the contract and MIL-STD-973 and be submitted utilizing DD Form 1693 in 6 copies to the PCO with an information copy to the ACO, and an additional copy mailed direct to Defense Supply Center Columbus, P.O. Box 3990, Columbus, Ohio 43216-5000, ATTN: DSCC-VE. d. Contracting Agency responsibilities. (1) ACO Responsibility. Within ten working days from the date of receipt of contractor's request, the ACO must submit an original and two complete legible copies of the contractor's request to the applicable technical support office. (2) ECPs will be reviewed and decided upon within the ninety day time frame established by MIL-STD-973. Notification of decision will be done in accordance with paragraphs 5.4.8.2.6 and 5.4.8.2.7 of MIL-STD-973. (3) RFDs/RFWs will be reviewed per MIL-STD-973 and decisions made within 75 days from the date of receipt from the ACO. e. Reminder - Only the PCO can change the Contract. NO OTHER GOVERNMENT REPRESENTATIVE is authorized to make a commitment for, or bind the Government. f. Questions about the status of change requests already submitted should be directed to the procuring activity. g. The period of time for evaluation and approval/disapproval of ECPs (90 days) and Deviation/Waiver (75 days) shall not constitute excusable delay in the performance of this contract by the contractor or in any way relieve the contractor from compliance with the contract delivery schedule. The submission of ECPs or deviation/waiver requests by the contractor shall not preclude the Government from exercising its rights under the default clause or any other provision of the contract. Further, any such submission shall not afford the contractor any basis for a delay claim or adjustment of the contract delivery schedule, provided the Government approves or disapproves the submission within a period of 90 days after receipt thereof by the contracting officer. *This standard has been cancelled effective September 30, 2000 (MIL-STD-973, Notice 4), but is still required for the procurement and control of this item. Copies of MIL-STD-973, Notice 3, which includes the base document, may be obtained from: http://assist.daps.dla.mil The following representation or certification in the System for Award Management (SAM) database is incorporated through inclusion in 252.204-7007, ALT A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS. It is duplicated in the soliciatation and the duplicated is deleted. 252.209-7001- DISCLOSURE OF OWNERSHIP OR CONTROL BY THE GOVERNMENT OF A TERRORIST COUNTRY." LINE ITEM 0001 2530-01-591-1753 SERVICE KIT (MATV 1240 PRIME) EXCEPTION 1 TO DRAWING 19207-57K7652: CAGE 45152 PART NUMBER 18KP704 IS TO BE SUPPLIED IN LIEU OF CAGE 45152 PART NUMBER P608677 FOR DRAWING ITEM 2 (NSN 2940-01-576-4589). EXCEPTION 2 TO DRAWING 19207-57K7652: NSNS LISTED IN THE COMPONENTS LIST MAY HAVE ADDITIONAL APPROVED SOURCES AND PART NUMBERS. FLIS REFERENCE NUMBERS WITH RNCC/RNVC CODES OF 2/2, 3/2, AND 5/2 MAY ALSO BE CONSIDERED ACCEPTABLE. OTHER RNCC/RNVC CODE COMBINATIONS WILL NOT BE CONSIDERED AND ARE LISTED FOR HISTORICAL OR REFERENCE PURPOSE ONLY. THESE ALTERNATE SOURCES AND PART NUMBERS CAN BE VERIFIED AT HTTP://WWW.DLIS.DLA.MIL/WEBFLIS/PUB/PUB_SEARCH.ASPX. OFFERS CONTAINING ALTERNATE APPROVED PARTS MUST INCLUDE A FULL DISCLOSURE FOR EVALUATION AND APPROVAL. IF AQLS ARE LISTED IN THE SPECIFICATION(S) OR DRAWING(S) THEY MAY BE USED TO ESTABLISH THE AUTHORIZED SAMPLE SIZE,HOWEVER,THE ACCEPTANCE NUMBER FOR THIS CONTRACT IS ZERO;I.E.,THIS CONTRACT REQUIRES A SAMPLING PLAN THAT ACCEPTS ON ZERO DEFECTS AND REJECTS ON ONE OR MORE DEFECT(S). CLASS I OZONE DEPLETING CHEMICALS ARE NOT TO BE USED NOR INCORPORATED IN ANY ITEMS TO BE DELIVERED UNDER THIS CONTRACT.THIS PROHIBITION SUPERSEDES ALL SPECIFICATION REQUIREMENTS BUT DOES NOT ALLEVIATE ANY PRODUCT REQUIREMENTS. SUBSTITUTE CHEMICALS MUST BE SUBMITTED FOR APPROVAL UNLESS THEY ARE AUTHORIZED BY THE SPECIFICATION REQUIREMENTS. OTHER THAN THE PROCUREMENT DRAWING THAT SHOWS KIT CONTENTS,APPROVED SOURCES, AND PART NUMBERS NO DATA IS AVAILABLE. THE ALTERNATE OFFEROR IS REQUIRED TO PROVIDE A COMPLETE DATA PACKAGE INCLUDING DATA FOR THE APPROVED AND ALTERNATE PART FOR EVALUATION. "PRESERVATION & PACKAGING SHALL BE I/A/W THE LATEST REVISION OF MILITARY SPECIFICATION MIL-STD-2073-1 APPENDIX D, FOR PACKAGING OF "KITS". UNIT OF ISSUE IS "KT" (KIT). PER MIL-STD-2073-1D, APPENDIX D, PARAGRAPH D.3.1.b: METHOD OF PRESERVATION SHALL AFFORD ADEQUATE PROTECTION TO THE MOST CRITICAL ITEM CONTAINED WITHIN THE KIT - METHOD OF PRESERVATION 53. NOTE: All loose hardware shall be contained within a sealed container (bag/box) and the highest applicable preservation method (based on physical characteristics of items) shall be applied to ensure items will not be damaged or experience corrosion. In addition, packaged hardware shall be placed within each individual unit container to ensure items do not damage (dent, scratch, nick, etc.) the part or any components therein. NOTE: Hardware for shipments cannot be shipped in bulk. It is not an acceptable practice. Material must arrive in serviceable condition and meet the contractual quantity unit pack requirements. Thus, requiring no additional sorting by user or depot personnel. ADDITIONAL SPECIAL MARKING REQUIREMENTS: 03 - METHOD 50 13 - OPEN THIS SIDE. 24 - OPEN FOR INSPECTION OR USE ONLY A PARTS LIST (WITH PART NAME, PART NUMBER & QUANTITY) SHALL BE INCLUDED WITHIN EACH KIT. IF APPLICABLE, ASSEMBLY INSTRUCTIONS SHALL ALSO BE INCLUDED WITHIN EACH PACKAGE. In addition to MIL-STD-129 markings, each MRAP palletized shipment shall include two, 10 inch by 10 inch fluorescent yellow sticker/sign/placard with the letters MRAP in 2 inch bold black letters and applied to one side and one panel of palletized load. For better visibility, place the MRAP sticker/sign/placard on the outside of the multiwall container(s) or the pallet, not under any shrink-wrap. The stickers are to be placed high on each side of each container, so they are visible at eye level. This sticker/sign/placard is required to expedite the receipt and inspection of these shipments. This requirement is only applicable for shipments directed to DDC depots and direct vendor deliveries to CCPs; and does not apply to direct vendor deliveries to the customer. ACCEPTABLE DEVIATIONS: Contractor is authorized to make adjustments to actual sticker size and font size when shipping containers are not large enough to adequately display all required MIL-STD-129 markings along with the standard size (as cited above). OEM MRAP STICKERS: Each OEM has a designated background color in lieu of the standard yellow background MRAP sticker in an effort to apply Lean Six Sigma principles and concepts to packaging, storage, and transport of MRAP material to theater. The following are the official designations (background color # text required): GREEN # MRAP BAE (TX) TEAL # MRAP OSHKOSH PURPLE # MRAP BAE (PA) ORANGE # MRAP FPII BLUE # MRAP NAVISTAR PINK # MRAP GDLS NOTE: If MRAP stickers are missing or OEM is exhausting yellow background stickers, no quality notification shall be submitted to Contract Administrating Activity. IAW BASIC DRAWING NR 19207 57K7652 REVISION NR DTD 01/12/2011 PART PIECE NUMBER: Packaging Markings Paragraph When ASTM D3951, Commercial Packaging is specified, the following apply: •,,All Section "D" Packaging and Marking Clauses take precedence over ASTM D3951. •,,In addition to requirements in MIL-STD-129, when Commercial Packaging is used, the Method of Preservation for all MIL-STD-129 marking and labeling shall be "CP" Commercial Pack. •,,The Unit of Issue (U/I) and Quantity per Unit Pack (QUP) as specified in the contract take precedence over QUP in ASTM D3951. LINE Item 0001 NSN: 2530-01-591-1753 Base Unit: Quantity Range...Contractor Stock Price Base Period: 142 - 284............._____________________________ (vendor fill-in) 285 - 853............._____________________________ (vendor fill-in) 854 - 1422..........._____________________________ (vendor fill-in) 1423 and UP........_____________________________ (vendor fill-in) Government Required Delivery 139 days Offered Delivery:________________________________
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