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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 04, 2015 FBO #4848
DOCUMENT

R -- Administrative and Professional Support Services SS/RFI - Attachment

Notice Date

3/2/2015
 

Notice Type

Attachment
 

NAICS

561110 — Office Administrative Services
 

Contracting Office

U.S. Department of Veterans Affairs;Strategic Acquisition Center;10300 Spotsylvania Ave;Fredericksburg VA 22408
 

ZIP Code

22408
 

Solicitation Number

VA11915N0139
 

Response Due

3/17/2015
 

Archive Date

4/16/2015
 

Point of Contact

SAC Directorate C
 

E-Mail Address

irectorateC@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought/Request for Information (SS/RFI) is for market research purposes only and issued in accordance with FAR 15.201(e). This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Additionally, there is no obligation on the part of the Government to acquire any services described in this SS/RFI. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This is not a solicitation for quotes, neither unsolicited proposals nor any other kinds of offers will be considered in response to this RFI and there will be no contract award from this SS/RFI. There will be no reimbursement for any costs associated with providing information in response to this RFI or follow-up information requests. The Department of Veteran Affairs, Strategic Acquisition Center, in Fredericksburg, VA, on behalf of the Department of Veteran Affairs, Financial Services Center (VA-FSC), is seeking to gain knowledge of potentially qualified Contractor's to provide a full range of non-personal support services, Administrative and Professional. The result of this market research will contribute to determining the method of procurement. Based on the information gathered from this RFI, a determination shall be made by the contracting officer, if a solicitation is issued and the most applicable NAICS code. At this time the suggested North American Industry Classification System (NAICS) codes assigned to this procurement are 519190, 541219, 541611, 561110, and 561210. DESCRIPTION OF SERVICES: The Administrative Support Services include such activities as accounting which includes medical claims data entry, medical voucher examination bulk claims processing and submission; payment processing, payment resolution; permanent change station travel claims preparation and processing, customer support, help desk, VA-wide Temporary Duty and local travel processing. In addition to accounting, Administrative Support Services also include such activities as supporting the travel help desk, travel system administration, travel system acceptance testing; VA station and vendor help desk; permanent change station counseling; mail receipt and sorting, document scanning; secretarial functions; analyzing and establishing vendor records, and vendor file cleansing. The Professional Support Services include such activities as writing and editing technical documents, performing financial statement audits, and conducting grant and/or contract audits. A short description of the services anticipated for this requirement is attached (ATTACHMENT II - LIST OF SERVICES.PDF). A.Permanent Change of Stations (PCS) Travel Services B.eTravel Services C.Administrative and Secretarial Support Services D.Waco Payment Resolution Services E.Customer Support Help Desk Services F.VA Time and Attendance (VATAS) Help Desk G.Auditing Support Services H.Vendorizing Support I.Payment Resolution Services J.Health Services Medical Claims Processing K.Mailroom Support Services PERFORMANCE: The primary location for the majority of support services will be in Austin, Texas and a second location will be in Waco, Texas. Travel is not authorized by contractor personnel in the normal performance of the majority of the services. It will be Contractor's responsibility to ensure that each employee working under this requirement is adequately prepared for the work he/she is performing. The Government anticipates there may be a need for telework and compressed work schedules (CWS) for some functions. Hours for the CWS shall encompass 9 hours per day for 6 days, 8 hours for 1 day, and one day off; total 80 hours every two weeks). All applicable VA regulations must be followed to allow for telework and compressed schedules. The Contractor's must continue to meet performance standards. SAC Fredericksburg may award multiple Indefinite Delivery/Indefinite Quantity (IDIQ) Contract(s) which will be for Task Orders on a Labor-Hour or Firm-Fixed-Price basis. The aggregate maximum amount of this requirement including the base and all option years of all contracts awarded shall not exceed $125,000,000.00. Vendors are encouraged to respond if they are able to provide one or more of the services associated with this requirement. RESPONSE: If your organization has the potential capability to provide one or more of the Administrative Support and Professional services, please provide the following information: 1)Complete the Vendor Survey, "ATTACHMENT I - FSC RFI SURVEY.XLS". A.Org Information - Provide general information on your organization (i.e. name, address, email, etc.) B.Service Info - Provide the applicable NAICS for the service(s) your organization can perform which is attributed to your company's socio-economic category. Also, provide you Federal Supply Schedule (FSS) Information. Finally your Current/Past Contract Award Amount for projects similar to this requirement. C.Labor Categories & Price Estimate - Provide recommended labor categories, rates and hours for the services you believe your company can provide. Additionally, answer additional questions regarding your company's experience/ability working with AbilityOne, CWS and Telework. 2)Vendors are also asked to provide written responses detailing their: A.Ability to provide these types of services under an IDIQ contract of this magnitude, breadth, and depth, detailing their experience in each task- including familiarity with Government IT systems needed to perform the task. Please detail your experience for each type of service "ATTACHMENT II - LIST OF SERVICES.PDF"; B.Established procedures and resources for providing additional personnel when there are increased immediate needs for Administrative and Professional Support Services; C.Contractor approach to teleworking including approach to accessing to Government IT systems, approach to protecting Personal Identifiable Information (PII) and any proposed use of Government licenses or equipment. Responses must be received by this office on or before 4:00 PM EST on March 17, 2015. Submit responses to VASACDirectorateC@va.gov, Subject: FSC - RFI. Each RFI response will receive a confirmation email; if a confirmation is not received within 48 hours please call (703) 408-4904. Failure to include the subject line may result in a missed response to the SS/RFI.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/ef84efe1ff865ee879c902bbd862f209)
 

Document(s)

Attachment
 

File Name: VA119-15-N-0139 VA119-15-N-0139.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893906&FileName=VA119-15-N-0139-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893906&FileName=VA119-15-N-0139-000.docx

 

File Name: VA119-15-N-0139 FSC RFI Survey.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893907&FileName=VA119-15-N-0139-001.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893907&FileName=VA119-15-N-0139-001.xlsx

 

File Name: VA119-15-N-0139 List of Services.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893908&FileName=VA119-15-N-0139-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1893908&FileName=VA119-15-N-0139-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Waco and Austin Texas

Zip Code: 73301
 

Record

SN03655364-W 20150304/150302234132-ef84efe1ff865ee879c902bbd862f209 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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